PBN Flight Procedure Design Seminar and Capability Survey For Vietnam Hanoi, 25 – 28 October 2011

1. PBN Flight Procedure Design Seminar and Capability Survey For Vietnam Hanoi, 25 – 28 October 2011 “Inception Report” Briefing and Preparatory Meeting CAAV, 09:00-15:30, Tuesday, 25 October

2. background 1. Human resources development to having capability of design and publish the Instrument Flight Procedure (IFP) for Performance-based Navigation (PBN), which utilize Global Navigation Satellite System (GNSS), is one of the most important key factors for the Project. 2. However, Vietnam faces human resources challenges to implement adequate Flight Procedure Design (FPD) process, suffering with a shortage in human resources for PBN IFP. 3. ICAO’s Universal Safety Oversight Audit Programme (USOAP) pointed out inadequacy of FPD structure.

3. PBN Flight Procedure experts from japan Mr. Sadakazu KIRIHARA Special Assistant to the Director Flight Procedure and Airspace Program Office, Air Traffic Control Division, Air Traffic Services (ATS) Department, Civil Aviation Bureau (JCAB), Ministry of Land, Infrastructure, Transport and Tourism (MLIT) Air Traffic Controller at Naha Area Control Center (ACC) , Kansai (Osaka) Airport, Naha Airport, Osaka Regional CAB

4. PBN Flight Procedure experts from japan Mr. Hidehisa YOSHIDA Deputy Manager Flight Procedure Design, Airspace Group, First Division, NTT DATA i Corporation Assist JCAB in developing instrument flight procedure design and construction. • Architect and Civil Engineering • Airport Planning Consultant • Designed more than 100 Instrument Flight Procedures in Japan

5. Overall objectives 1. Exchange of Basic Knowledge relating to PBN Flight Procedure Design between Vietnamese Counterparts and JICA Experts; 2. Study by JICA PBN Experts on PBN Flight Procedure Design Capability of Vietnamese Counterparts; and 3. Recommendations by JICA PBN Experts to the Project with a view to improving the Project Programs. Through “the PBN Flight Procedure Design Seminar” and discussions with Vietnamese Stakeholders, such as CAAV, VATM, NAC/MAC/SAC, VAA, Airlines, the Ministry of Natural Resources and Energy (MONRE).

6. work plan for vietnam • Explanation and Confirmation of Inception Report (Tuesday) • Preparatory Meeting (Tuesday) • Seminar on PBN Flight Procedure Design (Wednesday) • Information Survey and Assessment on FPD Structure and Standards (Thursday) • Assessment on PBN Roadmap (Thursday & Friday) • Recommendation for Service Provider on PBN FPD Implementation (Friday) • Recommendation on Hanoi Flight Procedure Office (FPO) (Tuesday, Thursday & Friday) * only in Vietnam • Preparation and Submission of On-site Work Completion Report (Friday)

7. Information Survey and Assessment on FPD Structure and Standards (1) Very Important, equally to the PBN Seminar, for the PBN Capability Survey. • Conducted based on Questionnaire forwarded to CAAV on 7 October and replied by CAAV on 20 October; • Necessary information collected by interview with C/P and discussions at meetings on Tuesday, 25 and Thursday, 27; • Visit at office or working area where FPD process is carried out as far as possible; • Visit to ATC Facilities on Thursday, 27; • Appreciate documented data and/or materials, such as regulations, standards, manuals, and record etc.

8. Information Survey and Assessment on FPD Structure and Standards (2) Information to be covered by Survey 1. Flight Procedure Design Structure • Organization • Human Resources • Equipment • Materials • Training 2. Flight Procedure Design Standards • Flight Procedure Design Standards • Manuals • Forms 3. Other • Terrain and Obstacle Data

9. hanoi flight procedure office (FPO) (1) ✈Flight Procedure Office (FPO) will be established in Hanoi in accordance with the formal arrangements between CAAV and JICA under the Technical Corporation Agreement between the Government of Vietnam and Japan (Minutes of Meeting (M/M) signed on 8 June 2010, Record of Discussions (R/D), and M/M signed on 26 November 2010). ✈Two (2) sets of Flight Procedure Design Software (Automation Tools) will be installed with necessary supporting systems by JICA. ✈ Software at Hanoi FPO will be used for PBN Flight Procedure Design-related training jointly for Cambodia, Lao PDR and Vietnam, during and after the Project period. ✈First Flight Procedure Design training course will be programmed in May or June 2012 as earliest. ✈ Software at Hanoi FPO may be used for Flight Procedure Design and/or Validation by respective Counterpart.

10. hanoi flight procedure office (FPO) (2) ✈ JICA is currently undergoing procurement process of the Deign Software, and preparatory work of the Software installation is expected to begin November or December 2011. ✈ Location of Hanoi FPO needs to be decided as soon as possible; ✈Adequate office space, facilities, equipment, personnel should be allocated to Hanoi FPO by Vietnamese Counterparts. ✈Aeronautical Data necessary for the Software need to be provided (preferably in digital/electronic form, but if not available, in printed form) by Vietnamese Counterpart by 31 December 2011. They are • Data of airports/aerodromes, runways, ground navigation aids, fixes/waypoints, FIR; • Obstacle Data; • Digital Elevation Model Data; • Raster Map Image Data; • National Border Lines or Coastlines Data.

11. PBN Flight Procedure Design Seminar and Capability Survey Schedule (1) Tuesday, 25 08:45-09:00 Courtesy visit to Mr. Dinh Viet Thang, Deputy Director General, CAAV, as the Project Director 09:00-11:30 Preparatory Meeting with CAAV & VATM Counterparts (Room 509 in CAAV) • PBN Seminar arrangement • PBN Capability Survey based on Questionnaire forwarded to CAAV on 7 and replied by CAAV on 20 October • establishment of Hanoi Flight Procedure Office (FPO) under the JICA Project • any relevant subjects 11:30-13:30 Lunch 13:30-15:00 Preparatory Discussions with CAAV & VATM Counterparts (continued) *Attendance of CAAV & VATM Counterparts who are involved in Project Output 1, including TF-1 Leaders and Members, is essential.

12. PBN Flight Procedure Design Seminar and Capability Survey Schedule (2) Wednesday, 26 08:30-11:30 PBN Flight Procedure Design Seminar at CAAV (Room 211) 11:45-13:30 Lunch hosted by JICA 13:30-15:00 PBN Flight Procedure Design Seminar Thursday, 27 09:00-11:30 Discussions with Vietnamese Stakeholders (CAAV, VATM, NAC/MAC/SAC, VAA, Airlines, MONRE) (Room 211 in CAAV) • PBN Capability Survey based on Questionnaire • establishment of Hanoi Flight Procedure Office (FPO) under the JICA Project • any relevant subjects 14:00-17:00 ATC Facility Visit (NoiBai Airport & Hanoi ACC), by JICA Experts and Stakeholders participants

13. PBN Flight Procedure Design Seminar and Capability Survey Schedule (3) Friday, 28 09:30-11:30 Submission of Summary Report to CAAV (Venue will be arranged by CAAV) 14:00-15:00 Report to JICA Office (Experts only) *Attendance of CAAV Representative (Mr. Dinh Viet Thang, Deputy Director General) and Project Counterpart appropriate to review the contents of the Summary Report submitted by JICA Experts, and then receive the Report is essential. Additional attendance of VATM Counterparts who are involved in Project Output 1 is desirable.

14. the PBN Flight Procedure Design Seminar (1) Wednesday, 26 08:30 Registration (Room 211 in CAAV) 09:00 Opening • Remarks by Mr. Dinh Viet Thang, Deputy Director General, CAAV, as the Project Director • Remarks by Representative of JICA Vietnam Office 09:15 Session 1: Overview of Activities and Programs relating to PBN under “the Project for the Capacity Development for Transition to the New CNS/ATM Systems in Cambodia, Lao PDR, and Vietnam” (JICA Project Leader) 09:45 Session 2: PBN Planning and Implementation in Japan - Roles of Civil Aviation Authority as the “Regulator” in Leading PBN Implementation (JICA Expert) 10:30 Coffee Break (arranged by CAAV) 10:45 Session 3: Roles of Flight Procedure Designers as the Service Provider in Flight Procedure Design in Japan-Services, Organization, Qualification/Certificate and Training (JICA Expert)

15. the PBN Flight Procedure Design Seminar (1) Wednesday, 26 11:15 Session 4: Vietnam PBN Roadmap(CAAV/VATM) 11:45 Lunch at Restaurant “Nhat Viet” (hosted by JICA, transportation arranged by CAAV) 13:30 Session 5: PBN To Improve Flight Efficiency in Japan (JICA Expert) 14:00 Session 6: Flight Procedure Design Implementation in Japan-Situational Awareness, Flight Procedure Design, and Quality Assurance System (JICA Expert) 14:30 Session 7: Questions and Answers 14:45 Summary 15:00 Closing • Remarks by Mr. Dinh Viet Thang, Deputy Director General, CAAV MC: Mr. Nguyen Cong Long (CAAV) & Hiroshi Inoguchi

16. Outcomes of the PBN Seminar and Capability Survey 1. Vietnamese Counterparts will understand the ideal Flight Procedure Design process through PBN FPD Seminar; 2. Vietnamese Counterparts will clearly recognize actual status and the issue to be challenged to achieve PBN Roadmap; 3. JICA Project will conduct succeeding training programs on PBN FPD implementation more efficiently; 4. Project Goal, transition to new CNS/ATM Systems, would be facilitated efficiently and effectively.

17. PBN Seminars in cambodia and lao PDR 1. PBN Flight Procedure Design Seminar and Capability Survey was successfully conducted in Cambodia (17-19 October) and Lao PDR (20-24 October); 2. In Cambodia, there were 30 participants from all Stakeholders in PBN, representing SSCA, Air Navigation Service Provider (CATS), Airlines (3), Airport Operator (SCA), and Government Geographical Agency (MLUC); 3. In Lao ODR, there were 33 participants from all Stakeholders in PBN, representing DCA, Air Navigation Service Provider (LATM), Airlines (3), Military (Air Force), Airport Operator (LAA), and Government Geographical Agency (NGD); 4. Active participation by all resulted in completion of Survey based on Questionnaire in time and meaningful information exchange between Stakeholders and JICA Experts.