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Review of budget and expenditure, explanation of expenditure per economic classification, and performance overview. Includes detailed explanations per economic classification and programme. Risk management report and mitigation status also provided.
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2012/13 4th QUARTER EXPENDITURE REPORT AND PERFORMANCE REVIEW Sibusiso Xaba Director-General: Arts and Culture
Performance Overview Budget and Expenditure Explanation of Expenditure per Economic Classification Review of Programme Performance on Key Indicators Risk Management PRESENTATION OUTLINE 2
COMPARATIVE ANALYSIS OF THIRD AND FOURTH QUARTER PERFORMANCES FOR 2012/13 4
SUMMARY OF BUDGET VS EXPENDITURE PER PROGRAMME AND PER ECONOMIC CLASSIFICATION 5
Summary of Budget vs Expenditure per Economic Classification 7
Explanation of expenditure per Economic Classification Compensation of Employees, Non-Profit Institution, Agencies & Accounts (Subsidies) and Conditional Grant 100% of budget has been spent/transferred as at 31st March 2013. Attached is the detail of the Conditional Grant reasons for variance. The detail of the transfer by the Department and actual spending by Provinces is as follows: 9
Explanation of expenditure of Conditional Grant per Province 10
Explanation of expenditure per Economic Classification Goods and Services An amount of R313 million (99.3%) as at 31st March 2013, which includes payments for financial assets. The saving is due to advertisement of tender for the costing of Community Library Bill delayed. 11
Explanation of expenditure per Economic Classification (Cont …) Households This expenditure item relates to all the financial assistance projects that the Department funds during the financial year An amount of R158 million (97.2%) has been spent as at 31st March 2013 The reason for non payment of the three projects of Mzansi Golden Economy (MGE) not processed was due to expired tax clearance certificate, banking details rejected by safety web and payment submitted after system closure 12
Explanation of expenditure per Economic Classification Departmental Agencies Accounts (Capital Works) • An amount of R475 million (98.4%) of the budget has been spent as at 31st March 2013 • The under-expenditure is due to projects that were not implemented, i.e. the two digital screens projects for NFVF 13
Explanation of expenditure per Economic Classification Capital Assets / Machinery and Equipment This budget relates to the purchasing of machinery and equipment including the ICT equipment and heritage asset An amount of R5,349 million (76%) has been spent as at 31st March 2013 which includes machinery and equipment, heritage and software and intangible assets The reason for under-expenditure is the late delivery of invoices by the suppliers after closure 14
Detail of Budget vs. Expenditure per Programme and Economic Classification 15
PROGRAMME 6: National Archives and Library Services…..cont 35
PROGRAMME 6: National Archives and Library Services….cont OBJECTIVE: Archives and record management OBJECTIVE: Archives and record management 36
OPERATIONAL RISK MITIGATION STATUS AT DEPARTMENTAL LEVEL- 4th QUARTER 38
PROGRAMME 01- ACHIEVED MITIGATION RESULTS Corporate Governance Manual Quarterly Financial Analysis of Public Entities Centralised Financial Payments Unit Reviewed PMDS tool PILIR awareness rolled out Disaster Recovery Testing Rolled Out Quarterly Fraud Indicator Audits Performance Measurement Templates modified Security check-points in operation Pre-employment Vetting process expedited Social Cohesion consultative summits rolled out SCM Database review and updated Bid Specification Committee in place Contract Management unit established 41
DELAYED MITIGATION/ ABSORBED RISKSPROGRAMME 01 Centralised procurement process Establishment of a Project Management Unit ( Capital Projects) Performance Evaluation Tool Departmental performance evaluation policy Implementation of the IT Governance Framework Implementation of the IT Enterprise Framework Implementation of Enterprise Content Management Key business mapping (knowledge management) Partial implementation of the HR Vacancy Management Plan 42
DELAYED MITIGATION/ ABSORBED RISKSPROGRAMME 02 Audit of Community Art Centres, to clear roles & responsibilities (re- spheres of government). Full implementation of allocated MGE projects 44
PROGRAMME 03-ACHIEVED MITIGATION REPORT Roll of Human Technologies Projects Successful migration of the (Tridos Multiterm) to TMS (Terminology Management System) Successful Data-base veracity process Hosting of the TMS on the Departmental servers Initiated performance relations between DAC and the Department of Education ( Basic Education and Higher Learning) 46
PROGRAMME 04(CULTURAL DEVELOPMENT)- 4th QUARTER STATUS REPORT 47
PROGRAMME 04- ACHIEVEMENTS AND DELAYED RISK MITIGATION Approved artworks policy Delayed establishment of the Art-bank ( feasibility study ) Delayed establishment of an institution ( Sect 21) S.A. Book Development Council No Cultural Industries policy ( music and craft) No Stakeholder Engagement Strategy Lack of integration of the Cultural Diplomacy into SA Foreign policy priorities 49