Kuali Financial Systems November, 2006 Tucson

1. Kuali Financial Systems November, 2006Tucson http://kuali.org

2. Kuali Financial Systems(KFS) Context Construct Continuity

3. Why Would a Trend Stop Short? Historical Trends with Open Source Applications Moodle; Sakai; Kuali SAP; PSFT/Oracle; SCT; Blackboard ??? Web/Application Servers Apache; Tomcat; Zope WebSphere; BEA; Oracle DBMS MySQL; Ingres; Postgres DB2, Oracle, SQLServer Operating Systems FreeBSD;Linux; MVS, Solaris, DEC, XP

4. IU FIS Current Release: 47.1 July 15, 2006 How many of these 47 releases were ‘disruptive’? -shut down of system for extended period (> few hours) -major expense to campus (technical or functional) -major business process changes forced by software -significant retraining of users -etc. Release 1: July 1, 1994 Release 27: June 10, 2000 2!!!

5. Decomposed (Non-Monolithic) Software Suites Best of Breed ‘Services’ Non-Proprietary Software Solutions ?? Value Propo$ition$ ?? Huh? Loose Coupling

6. Context Community Source Projects “Community source describes a model for the purposeful coordinating of work in a community. It is based on many of the principles of open source development efforts, but community source efforts rely more explicitly on defined roles, responsibilities, and funded commitments by community members than some open source development models.” …. from www.sakaiproject.org

7. Context Community Source Projects “Community source describes a model for the purposeful coordinating of work in a community. It is based on many of the principles of open source development efforts, but community source efforts rely more explicitly on defined roles, responsibilities, and funded commitments by community members than some open source development models.” …. from www.sakaiproject.org

8. Context KFS • Community Source • Comprehensive • Any Carnegie Class institution; Community College to R1 • e.g. Indiana University • 2 R1 campuses • 6 smaller campuses • Internal Controls

9. Context KFS Founding Partners • Started with Six Institutional Founding Partners • NACUBO and The rSmart Group are Founding Partners On 7/8/06, a new Investing Partner joined

10. Construct Proposed KFS Scope Phase I Chart of Accounts General Ledger Accounting e-Docs Disbursement Voucher On-line balance inquiries Kuali Enterprise Workflow (KEW) Basic reports Phase II Labor Distribution Budget Construction Contracts & Grants (pre and post award) Capital Assets Accounts Receivable FDRS (Decision Support)* Purchasing Accounts Payable Endowment IU infrastructure elements that are also available: Portal Framework* IUIE (Decision Support)* *Optional

11. Construct What’s not Included? • Applications where each institution may have very specific policies and needs or an existing solution: • Decision Support Environment • Security Structure • Cash Disbursement Configuration, i.e. “Check writers”

12. Construct What is it all about? New System Design ? Existing Financial System Limited Enhancements Defined by Functional Council Refactor The Technology

13. Construct KFS Features • Modular Design • Scalability • Distributed Access • Flexible Chart of Accounts • Robust Workflow Engine

14. “External” feeds Payroll Students Receivable Physical Plant Library fines etc. KFS ‘Transaction Engine’ --Workflow; Portal Chart of Accounts - General Ledger Decision Support System and adhoc Queries and Reports E-Forms • Reports • Data Construct Modular Design

15. Construct Modular Design • Clean “handshakes” between modules • Can implement some or all of the modules • Capital Assets module may be more than is needed for schools with limited research activity • The Endowment module may be attractive for schools running other financial systems

16. Construct Scalability • No limit to the number of • Users • Accounts • Data values • Transactions • Custom Attributes • e.g. IU campuses

17. Construct Distributed Access • Department personnel initiate transactions from their desktop web browser – the software is not installed on their machines • Initiator receives immediate feedback on the validity of the transaction – both valid data and compliance with business rules • Past transactions can be retrieved and reversed or “templated” • Transaction data can up uploaded from spreadsheets

18. Chart of Accounts is custom made for higher education Function Codes Fund Groups Restriction status Includes functionality missing in many vended packages: Encumbrances Carry forwards and reversions Special attributes/functionality for programs and appropriations Fiscal year to date and project year to date balances System is scaleable for the level of complexity required by individual institutions Construct Benefits for a Controller/CFO

19. Construct Benefits for a Controller/CFO cont’d • Workflow allows for individual school/department/campus set up for approvals/fyi • Business rule configuration allows for enhanced internal controls • KFS product will include tools for effective financial management • Template of core financial policies • Training Series module for fiscal officers

20. Continuity Governance • KFS Board • Voting member from each Institution • NACUBO and r-smart • Chair from Indiana • Extended Board • Project Manager • Developers from each Institution • Functional Council • Members from each Institution • NACUBO and The r-Smart Group • Subcommittees

21. Continuity Governance/cont’d • Kuali Foundation • Ongoing governance • Supports other Kuali initiatives • Kuali Partners Program (www.kuali.org) • Membership based • Commercial Affiliates

23. Continuity KFS Next Steps • Phase II a and b • CA’s…possible implementers • KFS “Test Drive” • http://kualitestdrive.org/

24. Questions?