Presentation Transcript

1. Kuali Financial System (KFS)

   CHART OF ACCOUNTS TRAINING
2. Accounting String Conversion 420 Prof Services 7300 Library Operations 0 Unrestricted 110 Prof Svcs Exhibits ADMIN EXPENSE ELEMENT EXTEN- SION FUND DEPART- MENT KFS FUND SUB FUND OBJECT CODE ACCOUNT SUB ACCOUNT SUB OBJECT PROJECT 100 Prof Svcs Exhibits 10 Unrestricted 1017300 Library Operations 101000 Unrestricted 6050 Prof Services
3. KFS Accounting Line Format Required Optional Required Optional Optional PROJECT ACCOUNT SUB ACCOUNT OBJECT CODE SUB OBJECT SUB FUND Account and Object are required on every transaction. Subaccount, Subobject, and Project are optional. Fund and Subfund are attributes of Account and are not entered. FUND Not Required
4. Fund & Subfund FUND – An attribute of Subfund that is used to group Accounts for Financial reporting. SUBFUND – An attribute of Account that is used to group Accounts for Financial reporting.
5. Account Unique seven (7) digit number used to identify a pool of funds assigned to a specific entity or department. The first three digits of the Account correspond to the Subfund. In some cases the last four digits of departmental accounts correspond to the Department code in ADMIN. KFS requires an Account for every transaction. The 4 zeroes in the ADMIN Account have been replaced by an Account in KFS.
6. Account Attributes Additional fields on the Account table that are used to group accounts for reporting. Can also be helpful when searching for Accounts or requesting a new Account. Organization Code - defines entities at various levels within the College. Used to group accounts for reporting and approval workflow.
7. Account Attributes
8. Object Code Four (4) digit number that represents income, expense, asset, liability, and fund balance classifications that are assigned to KFS Accounts to identify the nature of the transaction. Object Codes have been greatly expanded to obtain a more detailed classification of expenses. A detail listing of new codes can be found at http://www.haverford.edu/eKuality/
9. Object Code Level & Consolidation Object level and Object Consolidation are attributes of Object Code and are used for reporting. Object Code Object Level Object Consolidation
10. Chart of Account - Extensions These extensions are available to Departments who need to track financial information at a greater level of detail.
11. Sample Transaction Coding