Responsibilities of Club Officers

1. Responsibilities of Club Officers The Board of the club is responsible for the smooth running of the club However, the administrative running of the club falls on the shoulders of 3 people: President, Secretary and Treasurer but Primarily by the Secretary Therefore, the role of Secretary a most critical one

2. Responsibilities of Club Officers It is their responsibility to ensure:- - Minutes of Board Meetings are kept • - All correspondence is responded to - All Accounts are paid on time • - All dues are collected from members - All dues are paid to RI & District on time

3. Responsibilities of Club Officers WHAT TO SEND TO WHOM & WHEN • Club Bulletins – One copy each week to: • (Preferably electronically) • DG Greg Brown - gregbrown@iinet.net.au • DGE Geoff Tancred - gjt@bigpond.net.au • DGN • Your Assistant Governor • District Secretary • Other Presidents in your Group

4. Responsibilities of Club Officers WHAT TO SEND TO WHOM & WHEN District Dues: • Dues of $80.00 per active member are payable in 2 equal • Payments of $40.00 on 1st July & 1st January to: • The District Treasurer, Bob Parsons • PO Box 40 • YANCO NSW 2703

5. Responsibilities of Club Officers WHAT TO SEND TO WHOM & WHEN RI Per Capita Dues: RI Dues are due and payable on 1st July & 1st January as invoiced by RI. (The amount will be in $US). Payment in $AUS (at exchange rate to be advised), plus 10% GST, together with completed copies of Semi-Annual Report (SAR) and an updated copy of your club’s Membership Listing is to be sent to: Rotary International South Pacific & Philippines Office, PO Box 1415 PARRAMATTA NSW 2124

6. Responsibilities of Club Officers WHAT TO SEND TO WHOM & WHEN Membership Reporting: Details of new members, deceased members, resignations and terminations are to be advised: Online via ClubRunner Or Post to: Rotary International South Pacific & Philippines Office, PO Box 1415 PARRAMATTA NSW 2124 NB: This information is to be updated as and when it occurs

7. Responsibilities of Club Officers WHAT TO DO & WHEN Report Incoming Club Officers Following your club’s AGM it is essential that details of all incoming Club Officers be updated. This is necessary so that after the 30th June membership details can be updated in the next year If there is any change to incoming officers before the changeover then those changes need to be updated Online via ClubRunner NB: This information is to be updated as and when it occurs

8. The Semi-Annual Report (SAR) What? Documents used to Member Access calculate and pay club dues to RI

9. JAN JULY 1 1 The Semi-Annual Report (SAR) When? Payable upon receipt

10. The Semi-Annual Report (SAR) How? Please fill in and return to RI:

11. May Jul Aug Sep Oct 1 Jan Jun Nov Dec Jun Jan 1 Jul Apr May Nov Feb Mar Dec The Semi-Annual Report (SAR) The Collection Cycle Dues not paid Dues not paid Update membership 1 month before SAR Dues payable upon receipt of the SAR Reminder sent to club secretary Club terminated 6 Months

12. The Semi-Annual Report (SAR) With your dues, we can: Why pay dues?

13. The Semi-Annual Report (SAR) With your dues, we can: Administer Programs

14. The Semi-Annual Report (SAR) With your dues, we can: Support your District Governor

15. The Semi-Annual Report (SAR) With your dues, we can:

16. 31 DEC Report Incoming Club Officers Member Access

17. 31 DEC Report Incoming Club Officers Why is this important? • Clubs receive RI correspondence • Access rights for Member Access