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MRAM Monthly Research Administrators Meeting September 12, 2013

MRAM Monthly Research Administrators Meeting September 12, 2013. SUB-AWARD PROCESS UPDATES by Michael Corn, Associate Director Office of Sponsored Programs. Subcontract Team Updates. New Assistant Director recently hired – October start date

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MRAM Monthly Research Administrators Meeting September 12, 2013

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  1. MRAM Monthly Research Administrators Meeting September 12, 2013 SUB-AWARD PROCESS UPDATES by Michael Corn, Associate Director Office of Sponsored Programs

  2. Subcontract Team Updates New Assistant Director recently hired – October start date Bethany Mason left OSP recently - position on hold Key members of Subcontract Team issuing/negotiation subs: Tru Ambrose Bo Park Vivian Sun Danny Do

  3. Process Changes Updated use of FDP template and expanded use (targeting 80% of sub activity) Prime award now included to fully flow down terms Flowing down prime terms on carry-forward, as a general rule Sending out Sub-Recipient Certification Form with new subs, as part of enhanced sub-recipient monitoring processes Reminder about needing Letter of Commitment with proposal, along with budget, SOW, etc.

  4. Subrecipient Monitoring Sub-Recipient Monitoring is the process of providing oversight on sub-awards throughout their lifecycle including: Obtaining the appropriate information prior to submitting the proposal (statement of intent, accurate budget, statement of work) Reviewing appropriateness of sub-awardee, including reviewing A-133, financial audit or financial questionnaire to assess sub-awardee Executing an agreement consistent with A-133 requirements, and taking into account information learned from audit/financial assessment

  5. Sub-Recipient Monitoring Enhancing program as a result of A-133 audit finding Reviewing all current sub-recipient entities (approx 760) A-133 review (if they are subject to A-133) Financial questionnaire for all others and review of their financial audit or other financial information Domestic entities expending less than $500K Domestic for-profit Foreign Adding new monitoring steps & assessment to process of issuing sub Sub-Recipient Certification Form A-133 review Financial questionnaire

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