Realising the D igital Parliament

1. Realising theDigital Parliament GherardoCasini, Head, UN/DESA Office

2. Global Centre for ICT in Parliament World e-Parliament Conferences • 2007, Geneva • 2008, Brussels • 2009, Washington • 2010, Johannesburg • 2012, Rome 120 delegations, almost 500 participants, 50% MPs and 50% staff

3. World e-Parliament Reports

4. Parliaments that participated in one or more activities of the Global Centre for ICT in Parliament

5. Parliaments that participated in the activities of the Global Centre for ICT in Parliament (as of mid 2012) 267 National chambers in the world 244 Participated in one or more activities 24 Never participated 123 Participated more than 6 times 73 Participated more than 8 times 24 Participated more than 12 times EP, PAP, EALA, ECOWAS, SADC PF, Council of Europe have also participated in several activities

6. 105 Parliaments participated in 2008 in the Global Survey on ICT in Parliament

7. 135 Parliaments participated in 2010 in the Global Survey on ICT in Parliament

8. 156 Parliaments participated in 2012 in the Global Survey on ICT in Parliament

9. Description of the Global Survey 2012 • Sent to 269 chambers • 149 questions • 156 responses received – representing 177 chambers • 16% increase over 2009 • 49% increase over 2007

10. The state of e-Parliament by income level

11. The state of e-Parliament by regional groups

12. The State of e-Parliament2009:2012 comparison group • With exception of infrastructure, services, applications and training the individual categories went up, suggesting that there was general improvement across the board. The average increases for each of these categories over their 2009 scores were: • Communication between citizens and parliaments: +10.6 % • Oversight and management of ICT: + 8.6 % • Libraries and research services: + 7.1 % • Parliamentary websites: + 6.4 % • System and standards for documents and information + 5.9 %

13. More evidence of progress • Parliaments at the lower income levels are closing the technology gap. • Still have a long way to go • But the speed and direction are very encouraging

14. Digital Parliament or e-Parliament ? “An e-parliament is a legislature that is empowered to be more open, transparent and accountable through ICT. It also empowers people, in all their diversity, to be more engaged in public life by providing higher quality information and greater access to documents and activities of the legislative body. An e-parliament is an efficient organization where stakeholders use information and communication technologies to perform their primary functions of lawmaking, representation, and oversight more effectively. Through the application of modern technology and standards and the adoption of supportive policies, an e-parliament fosters the development of an equitable and inclusive information society.” Source: World e-Parliament Reports 2008, 2010, 2012

15. Maturity levels.. AGAIN ?

16. e-Parliament maturity levels Maturity level 1: Parliament´s main daily activities are carried out almost exclusively by hand; documents are available only in hardcopy; there are no document processing systems in place and there are no other ICT systems; there may be a few non-networked PCs installed. ICT does not contribute to parliament’s functions and values. Maturity level 2: There is a limited ICT infrastructure consisting of a few computers and a partial network; there are no systems in place that can support document management or a website. ICT is not relied upon to support most of parliament’s daily activities. Computers are used primarily as typewriting machines; there is limited access to the Internet.

17. e-Parliament maturity levels Maturity level 3: Most staff and many members have PCs and access to a network and the Internet; there are a few IT policies and applications, but these do not contribute significantly to the primary work of the parliament. The focus is on the automation of the administrative processes of the organization. Maturity level 4: All staff and most members have PCs, access to a network and a high speed Internet connection; there are ICT systems that contribute to some of the parliament’s daily activities; documents generated by the parliament are in digital formats; the parliament’s website has achieved 60% of the relevant IPU recommendations.

18. e-Parliament maturity levels Maturity level 5: ICT greatly contribute to the Parliament’s mission, including legislation, oversight, and representation. Parliament’s main daily activities are computerized and all members and staff have PCs, access to the network and a high speed Internet connection; the parliament’s website has achieved 80% of the relevant IPU recommendations; all documents generated by the parliament are in digital formats and nearly all documents received by the parliament from those outside the institution (e.g., the government) are in digital formats. .

19. e-Parliament maturity levels Maturity level 6: ICT infrastructure, systems and services are coherently and strategically planned to support the parliament’s vision. Parliament’s daily activities are fully automated and all members are provided with PCs, mobile devices, cloud services and a high speed Internet connections; the parliament’s website offers open data to the public and social media is used effectively as an additional channel of communication; legislative documents generated by the parliament use open document standards and are available in different formats. ICT contributes significantly to parliamentary openness and transparency.

20. 88% was the highest e- Parliament score Only 20% of parliaments scored 66% or above 53% scored between 33% and 66% 27% had a score of 33% or below

21. Persistent Gaps: Strategic Planning • Almost two thirds of Parliaments do NOT have a written vision statement for technology • 40% of parliaments do NOT have a strategic plan that is regularly updated

22. Why planning ? • A common understanding throughout the institution of the parliament’s vision for the use of technology and the methods for reaching it. A strategic plan is in fact a means for communicating the strategic goals to all key stakeholders. • An effective allocation of resources to directly support the strategic goals and core values of the institution. Strategic planning ensures that the priorities for technology are aligned with the priorities of the organization. • Clearer organizational procedures for managing and monitoring the strategic plan’s implementation progress. This includes regular assessments of the status of projects, based on the agreed metrics, and adjustments to schedules, resources, and responsibilities to ensure that the goals of the plan are achieved.

23. Assess to plan Develop the strategic plan Evaluate the situation Envisage the future Describe the present

24. Assess what ?

25. The Vision To be comprehensive an inclusive vision should evolve out of the collaborative efforts of the leadership of the Parliament, its membership, senior officials, and staff. It should provide guidance for elaborating the technology strategic goals of the institution and lead to objectives that address more specific issues such as when and how to engage the public in the policy making process, what channels of communication to support, and how parliament should overcome the many challenges posed by the digital divide.

26. Never forget.. (1)

27. Never forget.. (2)

28. Checklist: Organizing for ICT strategic planning

30. Parliaments that received/provided advisory services In total, 80 technical advisory missions were received by 40 parliaments with the assistance of parliamentary experts from 20 chambers, some of them multiple times

31. Open data • Open data is data that can be freely used, reused and redistributed by anyone – subject only, at most, to the requirement to attribute and share-alike. • Is data non-textual or textual ? Or both ? • If documents are data, are there legal implications ? • Are Parliaments working on opening their data?

32. Persistent Gaps: Documents • The good: • The number of parliaments with systems for plenary and committee documents has increased every year since 2007 • The gap: • The use of XML for these documents has NOT increased

33. Persistent Gaps: Documents • The good: • The use of XML for bills has increased and is now in use in 43% of parliaments that have a system for managing bills • The gap: • The number of parliaments using XML for any document has remained constant since 2007

34. Good news • Political attention to open doc standards is growing – USA and EU • Akoma Ntoso, developed by experts through the Africa i-Parliaments Action Plan – is becoming an international standard for parliamentary and legislative documents (OASIS technical review) • Adoption of Akoma Ntoso is growing • European Parliament released AT4AM in open source

35. Why Parliaments use XML ?

36. Why Parliaments do not use XML ?

37. Open Data portals in Parliaments • Chamber of Deputies of Italy: dati.camera.it • Senate of Italy: dati.senato.it • Senate of Brazil: http://dadosabertos.senado.gov.br/ • Parliament of Sweden: http://data.riksdagen.se/ • Parliament of Norway: http://data.stortinget.no/ • In progress (according to rumours): • Parliament of Denmark • Parliament of Finland • Senate of FranceCongress of Deputies of Spain • Senateof SpainParliament of the United Kingdom

38. What can we do collectively ? • Establish some definitions for parliaments • Create a catalogue of «objects» provided in open data and open linked data by different parliaments for reference and guidance • Share visualizations of open parliamentary data by newspapers, civil society organizations, etc. (UK, Norway, The Netherlands, Sweden) • Think globally...

39. Final considerations Do not confuse the institutional role of parliamentary communication and engagement with the representative function of members. Do not create new digital divides in the mobile world (people not connected, persons with disabilities, users of open source softwares, … and users of tablets or smart phones you think are not fashionable !) If Parliament offers open data, make it simple for everyone to use and understand.

40. Openness, transparency, accountability 46% of parliaments are following the IPU recommendations for designing and maintaining the website

41. Persistent Gaps: Openness and Transparency • The gaps • Over 60% do NOT provide explanatory information • Over 60% do NOT have website standards for persons with disabilities • Almost 60% do NOT have a plan for archiving video records • Over 59% do NOT offer bulk download of parliamentary documents

42. THANK YOU