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ESS D igital D ocument M anagement S ystem

ESS D igital D ocument M anagement S ystem. Features, BENEFITS and the usage. What is Document Management.

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ESS D igital D ocument M anagement S ystem

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  1. ESSDigital Document Management System Features, BENEFITS and the usage

  2. What is Document Management Document management is one of the oldest of the content management disciplines - and was essentially born out of the need to manage ever growing amounts of information being created within organisations.

  3. Why use DDMS? Can each member of your group quickly find any relevant document created by any other group member? If not, how long does a typical document quest take? Can you call up a list of documents and, simply by looking at the list, know the nature of each? Can you quickly sense the content? Can you control who can see each document? And who can edit? Do you have a detailed record describing every action taken by every user on your system with respect to every document in your repository? Can you quickly locate any document in your department associated in any way with say, Higher Education?

  4. Statistics by survey • Most office workers lose up to 500 hours a year looking for documents. • On average, professionals spend 50% of their time looking for information. • The average organization: • Spends Rs.20 in labor to file each document. • Spends Rs.120 in labor finding each misfiled document. • Loses 1 out of every 20 documents. • Spends 25 hours re-creating each lost document.

  5. Benefits of DDMS DDMS benefits break down into two main types. Tangible benefits are those things that can be measured in the sense that the benefit can be quantified. Intangible benefits are things that its going to be hard to measure and attribute to the use of DDMS, but are nevertheless known benefits that occur indirectly through the implementation of a DDMS.

  6. Benefits of DDMS Tangiblebenefits • Reduced Storage • Flexible Retrieval • Flexible Indexing • Improved, faster and more flexible search • Controlled and Improved Document distribution • Improved Security • Disaster Recovery • No Lost Files • Digital Archiving • Improved Regulatory Compliance • Improved Cash Flow

  7. The Product DDMS Architecture

  8. Walk Through Activation Form

  9. Walk Through Login Dialog

  10. Walk Through Main Window

  11. Walk Through Search Options

  12. Walk Through Search Results

  13. Walk Through Search Results

  14. Walk Through Update Form

  15. Walk Through Update Form

  16. Walk Through Changing Password

  17. Why it is not being used? Lack of awareness. Users are afraid of changes. Users resist adopting the new systems. No incentives from the management.

  18. ESSDigital Document Management System Thank you http://eximiussoftsolutions.com

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