Procurement to Pay Tutorial

Accounts Payable Procurement to Pay Tutorial General guidelines for payments made with University funds on Limited Purchase Orders, Limited Purchase Checks, & Payment Request Accounts Payable Department

Accounts Payable Functions Accounts Payable Department

Direct Deposit/ACH Info. Direct Deposit Form Accounts Payable Department

Table of Contents GO GO GO GO GO GO Accounts Payable Department

Course Objectives Back to Table of Contents Accounts Payable Department

Policy Information • University Policy provides guidelines for small dollar purchases. You are responsible for following these policies when you make purchases. The Purchasing Department maintains contracts with many suppliers for all kinds of merchandise. In addition to University contracts, the state has contracts that are available. Using these contracts could mean substantial savings. Please view http://www.generalservices.utah.gov/statewidecontracts/Contracts.aspx for additional information or call the Purchasing Department to speak with the appropriate buyer for help with identifying these sources. • A part of your purchasing responsibility includes compliance with the University’s policy governing Small, Minority and Woman-owned Businesses (See University Policy 3-100:III.D.4). Contact the appropriate buyer in Purchasing for commodity-specific information. Back to Table of Contents Accounts Payable Department

Procurement to Pay Methods The Preferred Methods of Procurement is an excellent quick reference guide which helps in determining which financial instrument can be used to make a purchase. Printable Version Accounts Payable Department

Financial Documents GO GO GO The total time needed to complete the entire tutorial is approx. 30 minutes. Throughout the tutorial, hyperlinks are shown in blue text. The escape key on your keyboard will take you out of the tutorial at any time. Accounts Payable Department

Back to Table of Contents LIMITED PURCHASE ORDERS(LPO) How to fill out the LPO Agreement Obtaining LPO’s How to fill out and use an LPO Accounts Payable Department

LIMITED PURCHASE ORDERS Accounts Payable Department

WHEN TO USE AN LPO Consult the Preferred Methods of Procurement Chart for limitations. Accounts Payable Department

HOW TO OBTAIN LPO’s Accounts Payable Department

THE LPO AGREEMENT * Your delivery code can be found on the Employee page in the CIS or you can call Purchasing. Accounts Payable Department

HOW TO FILL OUT THE LPO Accounts Payable Department

HOW TO FILL OUT THE LPO *Our new tax exempt # is: 1187443-002-STC Accounts Payable Department

Back to Table of Contents LIMITED PURCHASE CHECKS(LPC) How to fill out the LPC Agreement Obtaining LPC’s How to fill out & use an LPC Accounts Payable Department

LIMITED PURCHASE CHECKS (LPCs) Accounts Payable Department

OTHER LPC CONSIDERATIONS Accounts Payable Department

ALLOWABLE LPC EXPENDITURES Accounts Payable Department

LIMITED PURCHASE CHECKS Accounts Payable Department

THE LPC POSITIVE PAY SYSTEM Accounts Payable Department

HOW TO OBTAIN LPC’s Accounts Payable Department

THE LPC AGREEMENT * Your delivery code can be found on the Employee page in the CIS or you can call Purchasing. Accounts Payable Department

Back to Table of Contents Payment Request(PR) Types of expenditures paid on a Payment Request How to fill out a Payment Request Accounts Payable Department

Payment Request (PR) Accounts Payable Department

EXPENDITURES REQUIRING A PR Accounts Payable Department

WHERE TO FIND THE PR Accounts Payable Department

HOW TO FILL OUT THE PR Accounts Payable Department

TRAVEL RELATED PR’s Click to view Travel’s Website Accounts Payable Department

FLOWCHART FOR TRAVEL PAYMENTS Printable Version of Flowchart Click to view Travel’s Website Accounts Payable Department

NEXT DAY PR’s Accounts Payable Department

GO GO GO APPENDIX Back to Table of Contents Accounts Payable Department

STOP PAYMENT INFORMATION Stop Payment Form Accounts Payable Department

ADDITIONAL TRAINING AVAILABLE Accounts Payable Department

Procurement to Pay Tutorial