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Turning technology into business value

Turning technology into business value. Integrated Public Procurement System. SEAVUS GROUP. Agenda. What is ESJN? …………………………………… .. 3 Reasons for integration ……………………… 5 Users …………………………………………………… 6 Application features …………………………… 8 Technical solution …….………………………… 9

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Turning technology into business value

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  1. Turning technology into business value Integrated Public Procurement System SEAVUS GROUP

  2. Agenda What is ESJN? …………………………………….. 3 Reasons for integration ……………………… 5 Users ……………………………………………………6 Application features ……………………………8 Technical solution …….………………………… 9 Benefits of using ESJN ………………………..11 Additional features ……….……………………. 14

  3. What is ESJN?

  4. COMPANY PROFILE ESJN – public procurement system ESJN – as public procurement system represent unique and simple web-based solution for publishing public procurements. ESJN can also publish announcements and agreements, and contracts related to all procurement processes in Republic of Macedonia. “All about public procurements on one place”

  5. COMPANY PROFILE Reasons for integration? https://oglasi-izvestuvanja.finance.gov.mk + Current features + New modules = https://e-nabavki.gov.mk https://e-nabavki.gov.mk • Double or triple user registration • Two systems and technologies – issues in support and maintenance • Registering the same data and infromation in both systems • No data validation, no rules check • No possibility for attaching documents • No notifications

  6. COMPANY PROFILE Users Public Procurement Bureau (PPB) PPB is responsible for monitoring all public procurement processes Contracting Authorities CA are all legal entities obliged to register all procurement processes in ESJN Economic operators Every person or legal entities that offers products and/or services, and can participate in public procurement procedures as bidders.

  7. COMPANY PROFILE User hierarchy ePP Subscribes To ePP - eProcurement System SA - Super Admin S - Subscriber EO - Economic Operator CA - Contracting Authority LA - Local Admin RPU - Request for Proposal Unit FU - Financial Unit PPC - Public Procurement Commission PPU - Public Procurement Unit EO Belogns To RPU FU SA Creates Creates C r PPC Subscribes To LA e a t e Belogns To s PPU CA DIRECTOR

  8. COMPANY PROFILE Application features • Inbox • Data validation • Rules implementation • Data encryption and document security • Dashboard • History Log • Document automation • Publishing service • Status service • CA and EO management • User and roles management • Internal procedures • Public procurement registration • EO participation • Evaluation and Contracts • eAuctions • Notifications

  9. OFFERINGS Technical solution – application architecture Contracting Authorities Module for processing Tenders Economical Operators Deadlines System users Validations Procedures Documents Privileges definition Tender Publisher Tender types Offers eAuction Tenders types Process implementation Categories Securty Control and monitoring of actions Definition Evaluation Criteria Cancellations Contracts Control Procedures Cancellations Contracts Rules and condition Alarms and notifications Status Service Process definition Известувања Notifications Automation E-mail service Inbox Module for integration and external communication

  10. OFFERINGS Technical solution – application architecture Security Comminication Presentation layer Facade layer Service interfaces Business layer Common entities Data access layer Expection handling Logging

  11. OFFERINGS Benefits of using ESJN • Integrated system and centralized database for all PPP • Increased efficiency in procurement procedures • 24/7 availability, increased transparency • Unique CA and EO registration • Tender documents upload and download

  12. OFFERINGS Benefits of using ESJN • Automated procedure publishing • e-Auction enhancements • ЕО notifications for all tenders • Document automation in cases of evaluation and public opening • Mail Inbox • Intuitive and user-friendly navigation • .....

  13. OFFERINGS System Security • Bidder’s documentation is keep encrypted till the opening. • The entire communication between the end user and the application is secured through SSL • The application enforces strong password policy • The application supports lock account mechanism • Sensitive data located in the database is encrypted • The communication between the application and the database is also encrypted • SQL user with constrained capabilities • The application has been taken through three security audits • Security audit of the application is made by Deloitte

  14. OFFERINGS Additional Application Features • Multi language support • Reporting = the application gives the end user possibility to generate various reports, data selection and data filtering • Archiving of tendering procedures and Tendering Procedure Dossier • Regenerate rejected request during the internal procedure • Live Public Opening tracking by the vendors • Questions and Answers (Public Announcement and Evaluation) • Withdrawal and Edit Bid • Re-Evaluation • Subscription

  15. OFFERINGS Application GUI

  16. OFFERINGS Application GUI

  17. OFFERINGS Application GUI

  18. OFFERINGS Application GUI

  19. Thank You!

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