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FTE SELF-REVIEW 2007-2008 ELEMENTARY SCHOOLS

FTE SELF-REVIEW 2007-2008 ELEMENTARY SCHOOLS. Attendance Services Ms. Mary Lee Snipes Administrative Director Ms. Yvette Senior-Stewart Coordinator. FTE SELF-REVIEW 2007-08. Survey Dates Review Areas Department Checklists Guidelines to conduct an FTE Self-Review Student Record Review

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FTE SELF-REVIEW 2007-2008 ELEMENTARY SCHOOLS

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  1. FTE SELF-REVIEW 2007-2008ELEMENTARY SCHOOLS Attendance Services Ms. Mary Lee Snipes Administrative Director Ms. Yvette Senior-Stewart Coordinator

  2. FTE SELF-REVIEW 2007-08 • Survey Dates • Review Areas • Department Checklists • Guidelines to conduct an FTE Self-Review • Student Record Review • FTE Report • 2007-08 Self Review Summary Memorandum

  3. SURVEY DATES • 07-08 Survey 2 • October 8 – 12, 2007 • Attendance Eligibility Window 9/28 - 10/12/07 • 07-08 Survey 3 • February 4 – 8, 2008 • Attendance Eligibility Window 1/24 - 2/8/08

  4. REVIEW AREAS • Self-Review will include the following areas: • FTE Materials • Attendance • Teachers Certification • Special Education (SPED) • English Language Learners (ELL)

  5. FTE MATERIALS CHECKLIST

  6. FTE MATERIALS CHECKLIST • Final FTE Report(s) • Verification of Earned FTE (Balanced with the School Funding Certification signed and dated by the principal) • School Funding Certifications (Balanced with the Verification of Earned FTE signed and dated by the principal) • ESOL Techniques Rosters (Verified, signed and dated by teachers)

  7. ATTENDANCE CHECKLIST

  8. ATTENDANCE CHECKLIST • Review attendance data during the eleven day window period for both surveys. Eleven Day Eligibility Windows • October Survey 9/28/07 - 10/12/07 • February Survey 1/24/08 - 2/8/08 • Students are eligible to receive funding, if in membership one day during the eleven day window, if not withdrawn prior to the survey week.

  9. ATTENDANCE CHECKLIST • Compare Teachers’ Official Daily School Attendance, Daily Reason and ISIS attendance database for accurate reporting. • Daily attendance Bulletins • Substitute Rosters signed and dated by person who has takes attendance • Principal’s Report on Attendance

  10. ATTENDANCE WORKSHEET OK X

  11. ATTENDANCE RESOURCES • Attendance Review Form http://attendanceservices.dadesschools.net/fte.asp • Student Attendance Reporting Procedures Grades Pk-12 Handbook 2007-08 http://enhandbooks.dadeschools.netpolicies/89.pdf

  12. ATTENDANCE RESOURCES • Electronic Gradebook • http://gradebooksupport.dadeschools.net/gradebookManager.asp • http://gradebooksupport.dadeschools.net/videos.asp

  13. COMMON ATTENDANCE FINDINGS • Student funded for the survey, but did not meet attendance eligibility (i.e., DNE, withdrawn prior to survey)

  14. TEACHER CERTIFICATION

  15. TEACHERS’ CERTIFICATION CHECKLIST • Verify all teachers are certified in their assigned subject areas. • Copy of state license for the following positions: • Audiologist (either certificated or licensure) • Physical Therapist • Speech and language Pathologist (either certificated or licensure) • Occupational Therapist

  16. TEACHERS’ CERTIFICATION CHECKLIST • Statement of Eligibility in the assigned subject area • Review META requirements to ensure coursework is completed within the required timelines. • Out-of-Field teaching assignments must be approved by submission of one of the following forms:

  17. TEACHERS’ CERTIFICATION CHECKLIST • FM-5783 (ESOL) – Agreement • FM-5784 Agreement for teachers Accepting Out-of-Field Assignments • Documentation (College transcripts or completed in-services) of required coursework for in-field designation • Language Proficiency Test

  18. CERTIFICATION RESOURCES • Florida Course Code Directory and Instructional Personnel Assignments • http://www.firn.educ/doe/curriculum/pdf/ccddatabasefile.pds • Procedures for Monitoring Teachers’ Certification • http://enhandbooks.dadeschooslnet/policies/69/index.htm • Additional information, please contact Ms. Charlene Burks at cburks@dadeschools.net

  19. COMMON CERTIFICATION FINDINGS • Out-of-Field teacher did not have an approved waiver. • Parent did not receive teacher out-of-field letter • Missing copies of Teacher’s certification and therapist’s licenses.

  20. SPECIAL EDUCATION (SPED) CHECKLIST

  21. SPECIAL EDUCATION (SPED) CHECKLIST • Notification of Meeting FM-4851 • Individual Educational Plan (IEP) FM-4953 • Matrix of Services FM-5582 • The Informed Notice of Proposal or Refusal to Change Evaluation Identification, Educational Placement, or Free Appropriate Public Education (FAPE), FM-4877

  22. Division of Special Education (SPED) Standards Record Review FM-7069

  23. SPED FORMS AND CHECKLIST • Policies and Procedures for SPED Addendum 2007-08 10/2007 http://ehandbooks.dadeschools.net/policies/177.pds • SPED FORMS http://ese.dadeschools.netformpg.htm#matix

  24. SPED FORMS AND CHECKLIST • Matrix of Services Handbook, 2004 Revised Edition, Florida Department of Education • Matrix of Services Form http://forms.dadeschools.net/webpdf/5582.pdf

  25. Common SPED (ESE) Findings • Missing documents (IEP, Notification of Meetings form, Matrix of Services form, etc.) • Incomplete documents • (Missing signatures, Dates, Demographics, General Information, etc.) • Student funded on an incorrect FTE Domain Rating line number • (111, 112, 113, 254, and 255)

  26. Common SPED (ESE) Findings • Matrix of Services was either incomplete, missing or added incorrectly.

  27. ADVANCED ACADEMIC(GIFTED)

  28. ADVANCE ACADEMICS CHECKLIST • Notification of Meeting FM-4851 • Gifted Student Educational Plan (EP) FM-6329 • Gifted Student Educational General Educational Teacher’s Statement FM-6865

  29. GIFTED – ELEMENTARY PRE-AUDIT CHECKLIST • The checklist is accessible on the Advanced Academic website: • http://advancedacademicprograms.dadeschools.net

  30. COMMON ADVANCEDACADEMICS FINDINGS • Missing documents (EP, Notification of Meetings form, General Education Teacher Statement, etc.) • Incomplete documents (Missing signatures, Dates, Demographics, General Information, etc.)

  31. ENGLISH SPEAKERS OF OTHER LANGUAGES (ESOL)

  32. ENGLISH SPEAKERS OF OTHER LANGUAGES (ESOL) • Home Language Survey FM-5196 • Testing Instrument • Parent/Guardian Notification Letter • Elementary FM-6576 • Secondary FM-6577 • Individual Student LEP Plan • Elementary FM-4649 • Secondary FM-4650

  33. End of Year Bilingual Procedures Checklist - Elementary Schools • http://bilingual.dadeschools.net • Click the “document” link to access the page.

  34. COMMON ESOL FINDINGS • Missing documents (Home Language Survey Form, Notification Letter Parents, LEP Plan) • Incomplete documents (Missing dates, signatures, Tests, LEP Committee information, LEP Plan)

  35. Compare the reported information from your FTE report listed in the Special Program, ESOL Rosters with students’ documents. STUDENT RECORD REVIEW

  36. STUDENT RECORD REVIEW • Submit DECO amendments for corrective transmission to Attendance Services - 9028.

  37. ELEMENTARY FTE SPECIAL PROGRAM ROSTER

  38. Students’ services hours Domain Rating Students’ Exceptionalities

  39. Verify in the IEP if the student is consultative and logs are available Verify services, hours, exceptionality and IEP documentation

  40. Verify student’s Domain Rating and funding line #

  41. Verify if the Matrix is totaled correctly and funding is accurately reported. Ensure Matrix of Services Special Consideration points are applied according to guidelines Ensure students are eligible for the ESOL program and receive the correct services

  42. ELEMENTARY TEACHERS MASTER LIST

  43. Verify all teachers are certified in assigned subject area(s) or an approved waiver is on file Schools must maintain a copy of a valid license on file

  44. DECO CORRECTIONS AND REPORTING

  45. FTE REPORT ANDREVIEW AREAS • All findings from your FTE Self-Review must be immediately corrected. • As appropriate, DECO adjustment must be submitted to attendance Services - 9028

  46. DECO/ATTENDANCE FORMS Student DECO Amendment Form (FM-5502) Student DECO Amendment Special Program (ESE, ESOL, Vocational) FM-7191 Teachers Course DECO Amendment (FM-5503) Teachers Course DECO Out-of-Field Amendment (FM-5673) These forms are available on the internet at Http://attendanceservices.dadeschools.net/fte.asp

  47. DECO/ATTENDANCE FORM Attendance Correction Form (FM-5556) This form is available on the internet at Http://attendanceservices.dadeschools.net/fte.asp

  48. FTE SELF REVIEW FINDINGS ANDDUE DATES • Compile the results from your FTE Self Review and submit findings on the form accessible on the FTE website by the required date: • Http://attendanceservices.dadeschools.net/fte.asp

  49. SUMMARY OF FINDING MEMORANDUM

  50. FTE SELF REVIEW SUMMARY FINDINGS MEETINGS AND DUE DATES

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