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RMR / AMR Event Chair Training

RMR / AMR Event Chair Training. February 22, 2014. Thank you for volunteering to Chair an Event. New Club Experience… Give back to RMR community… Satisfaction of Contribution… Meet and Get to Know Others… Get to add your touch to an event… Role of Event Chair is:

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RMR / AMR Event Chair Training

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  1. RMR / AMR Event Chair Training February 22, 2014

  2. Thank you for volunteering to Chair an Event. New Club Experience… Give back to RMR community… Satisfaction of Contribution… Meet and Get to Know Others… Get to add your touch to an event… Role of Event Chair is: Organize and run a successful fun event… Obtain RMR Board approval for your event… Coordinate and Communicate with the available volunteers and resources within RMR / AMR… (develop a plan, then work the plan) “Trust but Verify” … Maximize the fun factor... Team work works… Welcome Event Chairpersons!!!

  3. Overview • Event Schedule & Chairs • Resources • Executive Summary of 2014 Event Chair Guidelines • Event Chair Guidelines An Overview • Event Timeline and Checklist • Budgeting • Fees and Rewards • Communication Channels • Questions

  4. 2014 RMR Events • Tours/Rally • April 12 - Helga's • May 25 - Edelweiss • June 21-23 - Steamboat Springs • June 28 - Gimmick Rally • July 26 - Peak to Peak • Aug 24 - Triple Bypass • Sept 6-7 R/T Charity • Sept 14 - Fall Foliage • Oct 11 – Edelweiss • Concours – June 8 • Holiday Party – Dec 13 • Autocross • Eiskhana January 18 • May 17/18 • July 5 - ??? • Aug 23 • October 25 • Drivers Ed/Club Race (HPR) • April 26/27 • Ladies Day – June 7 at CHP Track • June 21/22 • July 19/20 • August 16/17 - Club Race/Super DE • Sept 20/21 • Oct 18/19

  5. 2014 Event Chairs • Eiskhana – Angela Hill • PBC Tours – Erik Behrendsen • “Speed Fever V” April DE - Troy Nakatani & Joe Warren • May AutoX School & AutoX – Chris Sulley • Ladies Day DE – Kathy Fricke & Karen Harrison • Concoursd’Elegance RMR Representative – Jerry Medina • June DE – Jim Thorburn, Rob Lorentz & Gregg Bell • RMR Gimmick Rally – David Schmidt • July AutoX - ??? • July DE – Gavin Yuill & Dave Buehmann

  6. 2014 Event Chairs Continued • Club Race/Super DE - Vicki Earnshaw & Brian Leary • August AutoX – Jon Barr & Carl Boecher • Drive for the Kids Round Table Tour Repsentatives – Andy Foreberg & Steve Wright • September DE - Dan Carlson & Dan Mayer • October DE – Bill Emery & Dale Hartzell • October AutoX – Chris Sulley • Holiday Party – Kathy Fricke, Marcia Hubbell & Nancy Warren

  7. RMR People Resources and Contacts • 2nd VP Joe Warren 303 604 1289 Home 303 902 3045 Cellwarrenjoee@hotmail.com • 1st VP (Communications) John Mackin 303-665-9579 jjmackin@mackinweb.net • Chief Driving Instructor - Chair Cecil Morris (RMR) 303 918 9104 Cell cecilmorriscoCDI@outlook.com • Control - Chair George Strimbu (RMR) 303-736 9114 strimbug@gmail.com • HPR - Corner Workers, Ambulance… Glenn Conser, HPR Track Mgr 970-215-6040 trackmanager@highplainsraceway.com • Equipment Keith Hall 303-940-7958 keith_hal@msn.com • Insurance Coordinator Troy Nakatani 720-252-8288 troy_n@yahoo.com • Newsletter Editor David Schmidt 303-662-1162 newsletter@rmrporscheclub.com • Pre-Tech Hank Padilla 303-949-3623 hank@hanksvillehotrods.com • Registration Chair Nancy Warren 303 604 1289 Home 720 556 0806 C nanru@hotmail.com

  8. Resources Continued • Safety Scott Henderson 303 521 9007sshjd@aol.com • Safety Bo Jensen 303 775 3219bo98C2s@gmail.com • HPR Grid J. Eric Elliff 720-904-0771 j.eric.elliff@judicial.state.co.us • Timing Joe Warren 303-604-1289 warrenjoee@hotmail.com • Treasurer Rick Seiferth 303 973 1771 rseiferth01@msn.com • Webmaster Scott Rogers 970-686-0538 scottr@wirestone.com • RMR President Jim Widrig 303 655 7495 trout4fun@aol.com Other Resources • Western Ambulance Company - HPR & Ladies Day at CHP Track Steve McMillan Head Special Events Division 303-469-3325 Office 720 339 1046 Cell smcmillian76@hotmail.com • Byers General Store Christina Dawkins Operations Manager 303-822-5325 cdawkins@byersgeneral.com • HPR Concession - Colorado Grill Mario Martinez 303 371 4983 Colorado_Grill@hotmail.com

  9. Resources Continued - Registrars • April DE – SFV – Joe Warren and Bill Allen • May Autox School and Autox – Vicki Cox-Jones • Ladies’ Day –June – Bill Allen • June DE – Cristina Iordan and Donna Helberg • July Autox – Harry Jones • July DE – Nancy Buehmann • August DE – Nancy Warren • August Autox – Luann Dodge • September DE – Donna Helberg and Cristina Iordan

  10. Resources Continued – Registrars • October DE – E.J. Bennett • October Autox - ???? • Holiday Party – Sarah Henderson and Margaret Henderson

  11. EX Summary - What’s Really New - 1… • RMR will be obtaining ambulance service at HPR through the track with Western Ambulance • Control, Equipment, Grid, Photographers and Tech Inspection (at the track) will have to register in a special section of Motorsportreg.com each day of event if they are not driving • RMR will be giving Motorsportreg credits to Event Chair, Registrar, Control, Grid, Photographers, Equipment, Tech Inspection (at track), CDI’s and NDI’s (no free lunches this year) • Everyone who works or volunteers at an event gets the event take-away

  12. EX Summary - What’s Really New - 2… • RMR will not be allowing 2 driver cars in DE’s when both drivers are first time novices. • RMR will not be allowing 3 driver cars in DE’s. • Due to HPR contract we must provide our own Beer 30 “food” at the track or use the HPR concession vendor, no outside vendors. • RMR will be doing a quick and simple survey of participants through Motorsportreg.com after the event. • Asking for 4 (Four) News Letter Articles • RMR News Letter Guidelines • Section on Communication Channels

  13. Executive Summary Continued… • Where to go for help: • Rmr.pca.org under “rules/info/forms” • Pca.org under Activities or after signing in, under Insurance Forms…then under Event Management • Email or call Joe • What’s really changed: • Section 103 General Guidelines for Events • Section 104 Event Timeline and Checklist • What’s been modified: • Almost everything has been looked over, updated and perhaps moved around…  • Follow up, questions, corrections, thoughts, concerns to Joe Warren, email is best warrenjoee@hotmail.com or 303 604 1289 H or 303 902 3045 C….

  14. Event Chair Guidelines an Overview-1 File Contents • 001 Cover • 002 Table of Contents • 003 Executive Summary  The Major Information • 101 2014 AMR/RMR Event Calendar • 102 People Resources and Contacts • 103 General Guidelines for Events • 104 Event Timeline and Checklist • 105 Communications Channels • 106 RMR Event Fees and Rewards • 107 RMR Post Event Survey • 108 AMR/RMR Event Rules • 109 AMR/RMR Technical Inspection Guidelines 

  15. Event Chair Guidelines – An Overview-2 Planning Tools • 201 Event Budget Planner –HPR DE • 202 Event Budget Planner Autocross • 203 RMR Registration Guidelines • 204 RMR News Letter Guidelines • 205 RMR Radio Guidelines • 206 Example 4 Run Group Schedule – HPR • 207 Example 5 Run Group Schedule –HPR • 208 Sample Drivers Meeting Agenda • 209 Example Food, Water, Soft Drinks, Ice order for HPR DE’s 

  16. Event chair Guidelines an Overview-3 Other Information • 301 New Driver Information Sheet • 302 Flags Explained • 303 Grid • 304 Typical Insurance Certificate – Post at Registration • 305 Junior Participation Program Information • 306 Junior Participation Program FAQ • 307 Junior Participation Program Minor’s Assumption of Risk • 308 Junior Participation Program Waiver • 309 Noon Time Touring Laps • 310 Parental Waiver for Touring Laps 

  17. Event Chair Guidelines – An Overview 4 Track Maps • 401 High Plains Raceway • 402 High Planes Raceway Passing Zones • 403 LaJunta • 404 Pueblo • 405 Colorado Highway Patrol Track, Golden Colorado

  18. Event Chair Guidelines – An Overview 5 Forms • 501 RMR Expense Report Form • 502 RMR/AMR Driver’s Education Pre-Tech Inspection Form (2014) • 503 Observers Report-DE-2012 • 504 Observers Report-Autocross-2012 • 505 Observers Report-Rally-2012 • 506 Observers Report-Tour-2012 • 507 Observers Report-Tech Session-2012 • 508 Post Event Report • 509 PCA_Incident_Report-2012

  19. Event Chair Guidelines – An Overview 6 Waivers • 601 RELEASE_AND_WAIVER_OF_LIABILITY- PCA2009 • 602_Driving_or_Riding_Minor_and_Parent_Form_WAIVE R-PCA2009 • 603 Minor_and_Parent_Form_Waiver_Observers_Only- PCA2009 • 604 Parental Waiver Touring Laps

  20. Time to get hands on… • Let’s look over the RMR.PCA.org web site • Once you get there look for the tab marked rules/info/forms at the top the page and click on it • Then scroll down the page until you get to Event Organizer Forms & Documents • Scroll down a little more to 2014 Event Chair Manual and all forms • Now if you click on the blue line “Zip File (All documents below indicated) you will down load the entire 2014 Event Chair Guidelines, a handy reference to have for your event

  21. More Hands On - 2 • If you download the entire document take a look at what you have… • All the pdfs for the Guidelines • Source documents for spread sheets • Take a look at section 104 a day by day Event TimeLine and Check list, you can print this out and modify or add for your event. • Take a look at section 201 a spreadsheet template for your HPR DE with most of the hard stuff filled in (check the sheets at the bottom)

  22. More Hands on - 3 • Check out section 106 on fees and rewards!!! • Check out section 105 on Communication Channels, who knew that there were so many ways to advertise your event, including contacts in the BMW, Mini5280 and Audi clubs…

  23. Questions…

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