Name: Dr. Anvik Office: Hebler 214-D Phone number: 963-2901 CWU page:

1. Name: Dr. Anvik Office: Hebler 214-D Phone number: 963-2901 CWU page: www.cwu.edu/~janvik Syllabus: www.cwu.edu/~janvik/cs101

2. Getting started with Microsoft Word 2010

3. The first version of Microsoft Word was developed by Charles Simonyi and Richard Brodie, former Xerox programmers hired by Bill Gates and Paul Allen in 1981. • Both programmers worked on Xerox Bravo, the first Microsoft WYSIWYG word processor. • The first Word version, Word 1.0, was released in October 1983 for Xenix and MS-DOS; it was followed by four very similar versions that were not very successful. • The first Windows version was released in 1989, with a slightly improved interface. When Windows 3.0 was released in 1990, Word became a huge commercial success. Word for Windows 1.0 was followed by Word 2.0 in 1991 and Word 6.0 in 1993. Then it was renamed to Word 95 and Word 97, Word 2000 and Word for Office XP (to follow Windows commercial names). With the release of Word 2003, the numbering was again year-based. Since then, Word 2007, Word 2010, and most recently, Word 2013 have been released for Windows. A bit of history

4. Word 2010 is a word processor that allows you to create various types of documents such as letters, papers, flyers, faxes, and more. Word 2010 is a bit different from earlier versions. The toolbars are similar to those in Word 2007, and they include the Ribbon and the Quick Access Toolbar. Unlike Word 2007, commands such as Open and Print are housed in Backstage view, which replaces the Microsoft Office Button. Introduction

5. The Ribbon The new, tabbed Ribbon system was introduced in Word 2007 to replace traditional menus. It contains multiple tabs, each with several groups of commands, and you can add your own tabs that contain your favorite commands. Some groups have an arrow in the bottom-right corner that you can click to see even more commands.

6. To Minimize and Maximize the Ribbon:

7. To Customize the Ribbon: • Right-click the Ribbon and select Customize the Ribbon. • A dialog box will appear. Right-clicking the Ribbon to customize it • Click New Tab. A new tab will be created with a new group inside it. Make sure the new group is selected.

8. Select a command from the list on the left, then click Add. You can also drag commands directly into a group.

9. Click the File tab Backstage View

10. Click the drop-down arrow to the right of the Quick Access Toolbar. Select the command you wish to add from the drop-down menu. It will appear in the Quick Access toolbar. The Quick Access Toolbar

11. The Ruler is located at the top and to the left of your document. It makes it easier to adjust your document with precision. If you want, you can hide the Ruler to free up more screen space. To Hide or View the Ruler: Click the View Ruler icon over the scrollbar to hide the ruler. To show the ruler, click the View Ruler icon again. The Ruler

12. To Create a New, Blank Document: • Click the File tab. This takes you to Backstage view. • Select New. • Select Blank document under Available Templates. It will be highlighted by default. Creating and Opening Documents

13. To Open an Existing Document: Click the File tab. This takes you to Backstage view. Select Open. The Open dialog box appears:

14. If you've opened a file recently, you can also access it from the Recent Documents list. Just click on the File tab and select Recent.

15. Start Things with a Header: • Headers let your reader know what to expect. First, click on the “Insert” tab and then select the “Header” button and choose a design from the gallery. After selecting the desired header and adding it into your document, you can then edit it and customize it with your own information. What is the difference between these two? !

16. Create a Table of Contents The easiest way to create a table of contents is to use the built-in heading styles. You can also create a table of contents that is based on the custom styles that you have applied. Or you can assign the table of contents levels to individual text entries. Mark entries by using built-in heading styles • Select the text that you want to appear in the table of contents. • On the Home tab, in the Styles group, click the style that you want. For example, if you selected text that you want to style as a main heading, click the style called Heading 1 in the Quick Style gallery.  Notes  • If you don't see the style that you want, click the arrow to expand the Quick Style gallery. • If the style that you want does not appear in the Quick Style gallery, press CTRL+SHIFT+S to open the Apply Styles task pane. Under Style Name, click the style that you want.

17. Insert Text Delete Text: backspace or Delete key. Select Text and hover toolbar. Working with Text

18. Cut and Paste Text Copy and Paste Text When you paste, you can choose from three options that determine how the text will be formatted: Keep Source Formatting, Merge Formatting, and Keep Text Only. You can hover the mouse over each icon to see what it will look like before you click on it. Drag and Drop Text

19. Find Text: Replace Text:

20. Formatting text: font size, style, and color; highlight the text; and use the Bold, Italic, Underline, and Change Case Change the Text Case Change the Text Alignment

21. Save As allows you to choose a name and location for your document. It's useful if you've first created a document or if you want to save a different version of a document while keeping the original. Select a location and name You can also use Save command on the Quick Access Toolbar. Saving Documents

22. To Open a document that was previously closed without saving. In Backstage view, click Info. If there are autosaved versions of your file, they will appear under Versions. Click on the file to open it. AutoRecover

23. To save changes, click Restore and then click OK. By default, Word autosaves every 10 minutes. If you are editing a document for less than 10 minutes, Word may not create an autosaved version.

24. Select the Page Layout tab. • Click the Orientation command in the Page Setup group. Changing the page orientation • Click either Portrait or Landscape to change the page orientation. To Change Page Orientation: Modifying Page Layout

25. Change the Page Size: Format Page Margins: Open the Page Setup Dialog Box:

26. Organize Documents with Page Numbers: Page numbers allow readers, and yourself, to track your pages if you are creating a lengthy document.  To insert page numbers, you must first click on the “Insert” tab, then select the “Page Number” button. From there you can chose where on the pages you’d like to insert the numbers. You can also format the numbers. Microsoft Word 2010 has customized styles of page numbers giving you the option to choose the best style for your document.

27. Add Professionalism with a Cover Page:  Microsoft Word has pre-built cover pages that allow you to choose the style that best fits your document.  To insert a cover page, click on the “Insert” tab and then “Cover Pages.”  In this area you will find the pre-built cover pages that you can edit.  A cover page will make your document look more professional and organized.

28. In Review Tab: Checking Spelling and Grammar By default, Word automatically checks your document for spelling and grammar errors, so you may not even need to run a separate Spelling and Grammar check. These errors are indicated by colored, wavy lines. Right-click the underlined word or phrase. A menu will appear. Click on the correct phrase from the listed suggestions.

29. To Change the Automatic Spelling and Grammar Check Settings: From Backstage view, click on Options. So, how do we turn this off?

31. In many types of documents, you may wish to indent only the first line of each paragraph. This helps to visually separate paragraphs from one another. It's also possible to indent every line except the first line, which is known as a hanging indent. Indenting Text Common Tasks in Word Hanging indent First line indent

32. To use the Ruler: Use the Indent Commands

33. Tabs are often the best way to control exactly where text is placed. By default, every time you press the tab key, the insertion point will move 1/2 inch to the right. By adding tab stops to the Ruler, you can change the size of the tabs, and you can even have more than one type of alignment in a single line. For example, you could Left Align the beginning of the line and Right Align the end of the line by simply adding a Right Tab. The Tab Selector: The types of tab stops include: Left Tab Left Tab Icon: Left-aligns the text at the tab stop. Center Tab Right Tab Icon: Centers the text around the tab stop. Right Tab Center Tab Icon: Right-aligns the text at the tab stop. .... Tabs

34. To Format Line Spacing: • Selectthe text you want to format. • Click the Line and Paragraph Spacing command in the Paragraph group on the Home tab. • Select the desired spacing option from the drop-down menu. Line and Paragraph Spacing

35. From the drop-down menu, you can also select Line Spacing Options to open the Paragraph dialog box. From here, you can adjust the line spacing with even more precision.

36. Click the Line and Paragraph Spacing command on the Home tab. • Select Add Space Before Paragraph or Remove Space After Paragraph from the drop-down menu. From the drop-down menu, you can also select Line Spacing Options to open the Paragraph dialog box. From here, you can control exactly how much space there is before and after the paragraph. Paragraph Spacing

37. From the drop-down menu, you can also select Line Spacing Options to open the Paragraph dialog box. From here, you can control exactly how much space there is before and after the paragraph. You can “Set As Default”.

38. Hyperlinks have two basic parts: the address of the web page, email address, or other location that they are linking to, and the display text (or image). Hyperlinks

39. Select the text or image you would like to make a hyperlink. • Right-click the selected text or image and click Hyperlink. Or, if you would prefer, you can right-click in a blank area of the document and click Hyperlink. • The Insert Hyperlink dialog box will open. You can also get to this dialog box from the Insert tab by clicking Hyperlink. • If you selected text, the words will appear in the Text to display: field at the top. You can change this text if you want. • Type the address you would like to link to in the Address: field. • Click OK. The text or image you selected will now be a hyperlink. To Insert a Hyperlink After you create a hyperlink, you should test it. If you have linked to a website, your web browser should automatically open and display the site. If it doesn't work, check the hyperlink address for misspellings.

40. Right-click the hyperlink. • Click Remove Hyperlink. To Remove a Hyperlink:

41. Maximize your window • Click on <Ctrl>, <Alt>, <Print Scrn> at the same time • Paste in your document (<Ctrl>V) Capture a screen shot

42. Another way: • Maximize the window you want to shoot • Place your cursor at the point in your document where you want to insert the screen shot. • Activate the Insert tab. • Click the down-arrow under Screenshot in the Illustrations group. A list of available windows appears. • Click the window you want. A screen shot of the window appears in your document and the Picture tools become available.

43. Click the mouse so that the insertion pointer is immediately to the right of the text or image that you want the footnote or endnote to reference. • Click the References tab and, from the Footnotes group, click either the Insert Footnote or Insert Endnote command button. • Type the footnote or endnote. • Click the Show Notes button, found in the Footnotes group on the References tab, to exit the footnote or endnote. • If you want to quick-edit a footnote or endnote, double-click the footnote number on the page. • To delete a footnote, highlight the footnote’s number in your document and press the Delete key. Adding Footnotes

44. Click the graphic. • From the References tab’s Captions group, click the Insert Caption button. • In the Caption text box, type the figure caption text. • Select a position for the caption from the Position drop-down list. • Click the OK button. • If you want to change the caption, simply click the mouse in the caption text box and type a new caption. • To remove a caption, click the caption text box once to select it, and then press the Delete key. Adding Captions

45. To Create a List: • Select the text that you want to format as a list. • Click the Bullets or Numbering drop-down arrow on the Home tab. Working with Lists

46. Use a Symbol as a Bullet • Change the Symbols color in Fonts • Use a picture as a bullet Bullet Options

47. To Create a Multilevel List click the Multilevel List command on the Home tab To Change the Level of a Line place the insertion point at the beginning of the line and press the Tab key to increase the level. Multilevel Lists Hold Shift and press Tab to decrease the level.

48. Breaks are hidden by default. If you want to delete a break, then you'll probably want Word to show the breaks so you can find them for editing. Breaks

49. Double-click the break to select it and press the Backspace or Delete key to delete the break. From the Home tab, click the Show/Hide ¶ command. Delete a break

50. To Add Columns to a Document: • Select the text you want to format. • Click the Page Layout tab. • Click the Columns command. If you want to remove the columns, just click the Columns command and select One for the number of columns. Inserting Columns