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Y2K at Andrews University

Y2K at Andrews University. Report to the Trustee Committee on Finance 19-Feb-1999. Outline. Presidential Task Force What have we done? Results of PC Testing Where are we now? What’s next? The Millennium Bug. Presidential Task Force. Eight members, representing the areas of:

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Y2K at Andrews University

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  1. Y2K at Andrews University Report to the Trustee Committee on Finance 19-Feb-1999

  2. Outline • Presidential Task Force • What have we done? • Results of PC Testing • Where are we now? • What’s next? • The Millennium Bug

  3. Presidential Task Force • Eight members, representing the areas of: • financial administration and institutions, • academic concerns, including laboratories, • plant and equipment, • networks, servers and personal computers, • all administrative systems • Has met at least monthly since June, 1998 • Web site: Andrews University Y2K Web Site

  4. What have we done? • Tested 75% of PCs on campus • Familiarized with Y2K issues • Delivered Y2K awareness presentations • Researched Y2K tracking solutions • Developed a tracking package in-house • Documented COBOL programs still in use • Hired a Y2K Coordinator on contract • Developed a project plan and schedule

  5. Results of PC Testing • 800 PCs were tested last summer (75%) • Projection: 300+ PCs will fail in year 2000 • Capital replacement costs: • $850 to $1,300 per system • $150 to $300 per monitor • Labor & software costs: $30-40K

  6. Where are we now? • Departmental Y2K Coordinators have been appointed and are being trained • Our tracking software is being deployed • Y2K Task Force members are working on Y2K issues in their areas • Banner is compliant (since Thanksgiving) • COBOL programs are being converted

  7. What’s next? • Support Departmental Coordinators • Analyze inventory once collected • Determine impact and priorities • Plan and implement repairs/replacements • Plan and test contingency plans

  8. The Millennium Bug • It is being overplayed and underplayed • But there is also a stern reality • The Millennium Bug • Andrews University Y2K Web Site

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