Procurement to Pay Tutorial

1. Accounts Payable Procurement to Pay Tutorial General guidelines for payments made with University funds on Limited Purchase Orders, Limited Purchase Checks, & Payment Request Accounts Payable Department

2. Accounts Payable Functions Accounts Payable Department

3. Direct Deposit/ACH Info. Direct Deposit Form Accounts Payable Department

4. Table of Contents GO GO GO GO GO GO Accounts Payable Department

5. Course Objectives Back to Table of Contents Accounts Payable Department

6. Policy Information • University Policy provides guidelines for small dollar purchases. You are responsible for following these policies when you make purchases. The Purchasing Department maintains contracts with many suppliers for all kinds of merchandise. In addition to University contracts, the state has contracts that are available. Using these contracts could mean substantial savings. Please view http://www.generalservices.utah.gov/statewidecontracts/Contracts.aspx for additional information or call the Purchasing Department to speak with the appropriate buyer for help with identifying these sources. • A part of your purchasing responsibility includes compliance with the University’s policy governing Small, Minority and Woman-owned Businesses (See University Policy 3-100:III.D.4). Contact the appropriate buyer in Purchasing for commodity-specific information. Back to Table of Contents Accounts Payable Department

7. Procurement to Pay Methods The Preferred Methods of Procurement is an excellent quick reference guide which helps in determining which financial instrument can be used to make a purchase. Printable Version Accounts Payable Department

8. Financial Documents GO GO GO The total time needed to complete the entire tutorial is approx. 30 minutes. Throughout the tutorial, hyperlinks are shown in blue text. The escape key on your keyboard will take you out of the tutorial at any time. Accounts Payable Department

9. Back to Table of Contents Back to Table of Contents LIMITED PURCHASE ORDERS(LPO) How to fill out the LPO Agreement Obtaining LPO’s How to fill out and use an LPO Accounts Payable Department

10. LIMITED PURCHASE ORDERS Accounts Payable Department

11. WHEN TO USE AN LPO Consult the Preferred Methods of Procurement Chart for limitations. Accounts Payable Department

12. HOW TO OBTAIN LPO’s Accounts Payable Department

13. THE LPO AGREEMENT * Your delivery code can be found on the Employee page in the CIS or you can call Purchasing. Accounts Payable Department

14. HOW TO FILL OUT THE LPO Accounts Payable Department

15. HOW TO FILL OUT THE LPO *Our new tax exempt # is: 1187443-002-STC Accounts Payable Department

16. Back to Table of Contents LIMITED PURCHASE CHECKS(LPC) How to fill out the LPC Agreement Obtaining LPC’s How to fill out & use an LPC Accounts Payable Department

17. LIMITED PURCHASE CHECKS (LPCs) Accounts Payable Department

18. OTHER LPC CONSIDERATIONS Accounts Payable Department

19. ALLOWABLE LPC EXPENDITURES Accounts Payable Department

20. LIMITED PURCHASE CHECKS Accounts Payable Department

21. THE LPC POSITIVE PAY SYSTEM Accounts Payable Department

22. HOW TO OBTAIN LPC’s Accounts Payable Department

23. THE LPC AGREEMENT * Your delivery code can be found on the Employee page in the CIS or you can call Purchasing. Accounts Payable Department

24. Back to Table of Contents Payment Request(PR) Types of expenditures paid on a Payment Request How to fill out a Payment Request Accounts Payable Department

25. Payment Request (PR) Accounts Payable Department

26. EXPENDITURES REQUIRING A PR Accounts Payable Department

27. WHERE TO FIND THE PR Accounts Payable Department

28. HOW TO FILL OUT THE PR Accounts Payable Department

29. HOW TO FILL OUT THE PR Accounts Payable Department

30. HOW TO FILL OUT THE PR Accounts Payable Department

31. TRAVEL RELATED PR’s Click to view Travel’s Website Accounts Payable Department

32. FLOWCHART FOR TRAVEL PAYMENTS Printable Version of Flowchart Click to view Travel’s Website Accounts Payable Department

33. NEXT DAY PR’s Accounts Payable Department

34. GO GO GO APPENDIX Back to Table of Contents Accounts Payable Department

35. STOP PAYMENT INFORMATION Stop Payment Form Accounts Payable Department

36. ADDITIONAL TRAINING AVAILABLE Accounts Payable Department