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NYSCHP Membership Guidelines

Membership: A Vital Component of a Successful Organization NYSCHP Chapter President’s Retreat April 2015. NYSCHP Membership Guidelines. Established to: Increase recruitment of new members Maintain + retain current membership Provide guidance to chapter leadership

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NYSCHP Membership Guidelines

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  1. Membership:A Vital Component of a Successful OrganizationNYSCHP Chapter President’s RetreatApril 2015

  2. NYSCHP Membership Guidelines • Established to: • Increase recruitment of new members • Maintain + retain current membership • Provide guidance to chapter leadership • Improve services to existing members

  3. Elements of NYSCHP Membership Guidelines

  4. Chapter’s Responsibilities Membership • Each chapter should have a Membership Chair person either from the local BOD or active member • This person is the Chapter’s Representative on NYSCHP Membership Committee • Review Monthly Membership Reports • Establish and Maintain a Membership Committee • Establish and Maintain A Member Recognition Program • Non-renewed Member Surveys • Facilitates Communication with NYSCHP

  5. Key elements for Membership focus • Recruitment • Promote Organization Membership • NYSCHP Membership Benefits Presentation • NYSCHP Membership Drive • Retention • Communication • Newsletter, calendar of events • Local Institution Liaisons • Services • Review members needs and customize services

  6. Membership Types: Active • Voting type (caution Changing) • Pharmacist $205 • Joint (husband/wife) $205 + $100 • Retired $50 • Pledge Members: graduated or finished residency • P1 Resident or graduated/finished in last 12 months $50 • P2 graduated/finished in last 24 months $100

  7. Associate, Non Voting • Supportive (aka industry) $205 • Technicial / Technician $ 25 • T1 member in 1st 12 months $10 • T2 member in 13th-24th months $15 • Student member • 1 year student or resident, $20 • 1 year student + ASHP student member $68 • 4 year student $50

  8. FAQ Membership Questions • When does my membership expire • How do I get my CE • How do I find out about meetings + events • Local Chapter • State level

  9. NYSCHP Calendar

  10. Local hospital contacts recruitment • Identify member at a hospital • Utilize NYSCHP membership benefit presentation during • Staff meeting, Director’s roundtable • Include in department orientation

  11. Recognize New and Existing Members • New Members • Public recognition • Personally welcome • Existing Members • Publicize Member Accomplishments • “Members in the News” Newsletter Column • Recognize Leadership • New NYSCHP awards: New practitioner for entry level, Practice award for group

  12. Identify Areas for New Member Growth • Pharmacy Directors • Benefit: NYS Directors List serve • Under-represented Institutions • Technicians • Residency Program Directors and coordinators • Benefit: NYS RPD List serve • Students and Residents • Industry • Alternate pharmacy practice areas

  13. NYSCHP membership information (the easy way) Under your log in Email sent with link

  14. Know Member Needs • Driving principle: • Eliciting member feedback demonstrates the importance the organization places on its members • Periodic Member Surveys • CE Programs, remind about CESally on line programs that are available • Opinions and Feedback • Publicize Results • Surveys for chapter use available on Website

  15. Examples of Recruitment Initiatives Bring a friend at the member rate to a meeting Give gifts to members who recruit a new member or Pharmacy week Flash drives, pins, pens, key chains. Initiate new discussion groups/forums Clinical Practitioners, Informatics + Pharmacy Use to share ideas, common problems Review national specialty meeting proceedings i.e. Infectious Diseases, HIMSS

  16. Initiatives with community service • Participate as a group in a community service event where membership is not needed. • DEA take back days, neighborhood cleanup • AIDS, Cancer walks • Community teaching programs with students: Asthma/inhaler clinics, Brown Bag Medication clinics at senior centers. • Take pictures for newsletters, introductions at meetings

  17. Recruitment & Retention Grants • Monies available from NYSCHP for each chapter (up to $500) that can be applied for. • Use to fund specific activity related to Recruitment • Submit application and estimate to NYSCHP office

  18. Establish and Maintain a Program to Encourage Student Involvement • Student Liaison Program • Encourage Membership • Identify students to participate on Chapter BOD • Include at Chapter Meetings • “Peer / Organization Day” • Participate in Student Activities • Student/Resident Clinical Pearl or posters at a membership meeting • Include faculty liaisons in chapter activities

  19. Student Societies + Annual needs • To maintain official ASHP recognition • 1 Membership drive • Career development activity • Minimum 2 events featuring speakers representing health-system practice • Informational session about residents • Professional Development project • See ASHP Member center Pharmacy student forums.

  20. Maintain Regular Communication with NYSCHP & you • Disseminate information received from the council office as well as your upcoming dates/events • Forward required chapter information to the council office in a timely fashion • Contact council office with difficult to resolve member issues. • Chapter responsiveness to requested information

  21. Cultivate Leadership • Strong Leadership = Chapter Growth • Identify individuals with leadership potential • Vocal members, residents, student liaisons • Personally approach individuals, create or direct them to opportunities to participate. • Outreach coordinator for community service Residents Networking group • Diverse BOD, invite new members to attend • Encourage participation in chapter activities • Team new member with another to run event • NYSCHP leadership development

  22. Utilize NYSCHP Tools • Monthly membership reports • Membership applications via Refer a friend • Power Point presentations • Web site to post chapter-specific information • Membership Conference Calls

  23. Chapter resources available on the NYSCHP website

  24. Goals for Membership Committee • Representation from eachchapter • Quarterly Membership Conference Calls • Track membership trends against guideline usage • Chapter Awards • Non-renewed Member Surveys • Recruitment / Targeting specific groups • ASHP non NYSCHP members

  25. Upcoming 2015-2016 year • Membership Chair • By July 1, 2015 • Identify chapter membership chair • Let council office know name + email address • Identify membership goal • New Director Chapter Services • William Prescott

  26. Words to remember • Your ideas and comments are valuable to NYSCHP • Thank you for being a member • Thank you for being a leader • Thank you !!!

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