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Graduate Student Induction 2006

Graduate Student Induction 2006. Alana Davies Department Administrator. Administration. What do I do? Management of Money People Research Support Buildings All the non-academic activities in the department. Administration – The Team. Administrator – Alana Davies

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Graduate Student Induction 2006

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  1. Graduate Student Induction 2006 Alana Davies Department Administrator

  2. Administration • What do I do? Management of • Money • People • Research Support • Buildings All the non-academic activities in the department

  3. Administration – The Team • Administrator – Alana Davies (Administrative Secretary – Alison Jewitt) • Deputy Administrator (Finance) – Tim McAree • Deputy Administrator (Academic & Finance) – Ian Stone • Deputy Administrator (Acad & Personnel) – Kirsten Dickers • Buildings & Facilities – Simon Aldworth

  4. Finance Team • Tim McAree (Deputy Administrator (Finance)) • Barry Fellows (Finance Assistant) • Dai Williams (Finance Assistant) • Laura Vockins (Finance Assistant – Begbroke) • Lyn Richmond and Kazia Fewings – Receptionists • Ian Sutton - Stores

  5. Finance Team - responsibilities As well as supporting the departmental income and expenditure • Pay maintenance • Pay college and university fees • Raise orders for consumables • Pay travel claims • Reimburse expenditure • Teaching Assistants paid via Alison Jewitt

  6. Finance Team • All payments & income via Oracle Finance System • Read the information on the website http://www.materials.ox.ac.uk/local/index.htm#AdminForms • Requisitions • Complete requisition form online, obtain supervisor’s authorisation, submit hard copy to the Finance Office by 12 noon daily, sent out that day, goods arrive shortly thereafter • Stores open – • Claims for repayment usually paid within 7-10 days

  7. Buildings & Facilities • Simon Aldworth responsible for management of: • Space • Desks and furniture • Services – electricity, water and plumbing • Laboratory refurbishment and maintenance • Departmental projects • Buildings support team – Roger East, Chris Powis • Electrical testing – of ALL equipment

  8. Receptionists Secretarial Stores Computing Support Workshops Services Mechanical Electronic Photographic Safety & Welfare Working with Head of Department and Departmental Safety Officer Support Staff

  9. Workshop Support • Mechanical workshop – Laurie Walton • Electronic – Richard Cripps • Photographic – Andrew McKnight

  10. Help me to help you • Be aware, be up to date, read the information and help available on the internal website • Submit forms, claims, correctly completed and on time • Ensure that our records for you are correct, including contact points • Feedback – good as well as bad, please • If you have a query, ask!

  11. Where do you find me • Top floor, Hume-Rothery Building • Email: alana.davies@materials.ox.ac.uk • Phone: 73747

  12. The End alana.davies@materials.ox.ac.uk alison.jewitt@materials.ox.ac.uk

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