Unit 3 Objective 3.08

1. Unit 3Objective 3.08 Managing Media Planning and Placement

2. Advertising Reach & Frequency • Reach and frequency are both quantitative measures of advertising – often used to determine costs of media • Frequency is the # of times you wish to expose a targeted audience to your advertisements • Reach is the #of people in a targeted audience exposed to an ad or campaign at least one time during a designated time period • Reach Calculation % is found by dividing the target audience exposed to the ad by the total target audience • Reach % = TA ÷ TTA • Example: The total target audience for the Carolina Tar Heels Football team is 1,500,000 and those exposed during an ad campaign is 375,000 • 375,000 ÷ 1,500,000 = 25% • So 25% of the total target audience saw the ad at least one time

3. Advertising Reach & Frequency • Circulation numbers, subscriptions or rating points are best used to determine & calculate reach data • Broad reach – is effective for consumer convenience goods like toothpaste (simple features) • Effective reach - # or % of consumers in a targeted audience exposed to an ad a specific minimum # of times (more appropriate for targeted SEM consumers) WHY?

4. Media costs – how to determine? • Circulation • is the size of the audience in the media • Is the most significant factor of media costs • Production costs vary a lot across different media • Preferred location of ad • time of ad, (day, night, drive time) • position of ads in print and broadcast media – what shows • Available discounts • size of ad – frequency of purchase - dollar volume • Demographic makeup • narrowly defined audiences demand higher rates • Editorial climate • credibility & prestige may influence consumers reaction to an ad • Reproduction quality • high quality = higher costs

5. Media costs type – absolute & relative • Absolute cost • What is the total expenditure for an ad • Cost of production • Cost for time and space purchased • Check rate cards found in Standard Rate & Data Service (SRDS) directories for time & space costs • Relative cost • To determine if one media type is more efficient or cost effective over another • Use (CPM) - based on cost per thousand • Often used in print media and internet • Use (GRP) – based on gross rating points across a media platform • Use (CPRP) - based on cost per rating point • Often used in broadcast media and outdoor

6. Media costs – how to calculate? • Cost per thousand (CPM) • Multiply cost of the ad by 1000 then divide by the number of people receiving the message (reach) • CPM = (Cost of ad x 1000) ÷ # of target audience • Example: • Cost of ad is $50,000 • Total audience is 2,000,000 • ($50,000 x 1000) = $50,000,000 • ($50,000,000 ÷ 2,000,000) = $25.00

7. Media costs – how to calculate? • Cost per gross rating points (GRP) • (GRP) = (Reach (x) frequency) • 240 GRP’s used as a standard of measurement • Example: • You are planning on reaching 56% of listeners each time and will advertising 4 times a week. • GRP = 56 x 4 = 224 • 224 is below standard

8. Media costs – how to calculate? • The cost per GRP (CPRP) • CPRP = (Expenses ÷ GRP) • Example: • Total advertising expense is $20,000 • The gross rating points for the show is 210 • $20,000 ÷ 210 = $95.24 • CPRP = $95.24

9. Quiz Preview • #19 What would be the cost of a 20 column inch newspaper display advertisement if the rate is $12 per column inch, the business wants the advertisement in a specific location, and there is a 10% charge for preferred position? • $216 • $260 • $264 • $240 • #20 What is the cost per gross rating point (CPRP) for a company that purchased 300 GRP’s at the following rates: 3 spots for $30,000 each; 3 spots for $33,000; 3 spots for $36,000 each; and 3 spots for $40,000 each? • $1400 • $1350 • $1420 • $1390 • #29 Event planners are placing a 45 second commercial on a local TV station for a High School Championship game. If the total market consists of 845,800 households, and the potential target market is 296,030, what is the advertising reach? • 35% • 39% • 41% • 47% • #15 A radio station sells a 30-second spot for $500. If the number of listeners is 200,000, calculate the cost per thousand (CPM). • $50.00 • $5.00 • $25.00 • $2.50 • #21 Taco Bell spent $333,000 for 40 radio spots with a total of 300 GRPs (gross rating points). What was the cost per GRP? • $10,000 • $1,110 • $110 • $100

10. Media Cost Calculation Assignment • Go to the website and under Unit 3, find and open “Media Cost Calculation Assignment” • Complete all problems, show all work. • All work is to be typed in the Word Document. • Submit to Edmodo by the end of class.

11. Media costs for different mediums • Newspapers • Rates – how determined • circulation and target market are primary factors – great for locals • less for local ads vs. national advertisers • information given through use of rate cards • Types of rates • Run of page – wherever newspaper places the ad • Flat rates – used for one time placement • Sliding scale rates – more ads will cost less per ad • Combination rates – ads and (FSI) will lower rate • Volume and consistency rates/discounts • Costs • Tend to be lower than other print media • Position preferences • Example: SEM advertiser wants ad placement in sports section instead of food or employment opportunity section • Color requirements or including (FSI) free standing inserts • Split-runs- 2 different ads produced at same time

12. Media costs for different mediums • Magazines • Rates – how determined • Circulation and target market are primary factors for rates that reach specific readers for advertisers • Types of rates • Size and frequency rates • Volume and consistency rates/discounts • Combination rates • Costs • Tend to be higher than other print media • Position preferences – front and back cover, inside front • Color requirements • Full bleed pages • Gatefolds • Spreads

13. Media costs for different mediums • Television • Most effective way to promote a local event to the public • Very long production lead time • Rates – how determined • Larger/higher audience rating & time are the major factors, (Nielsen ratings) are GRP for television – advertisers will ask for this data • SQAD (cost-per-point) x Nielsen ratings determine TV ad costs • Rates and schedules change based on local factors • Types of rates • Run of schedule – prime time vs. other • National network, cable or local network • Costs • Are higher than any medium • Time availability - morning, afternoon, prime time, late night • Demand for time – peak winter season • Length of ad impact ad & production costs

14. Media costs for different mediums • Radio • Effective for local & regional markets – use local personalities • Relatively short production lead time – quick turn around • Very good to hit your demographic target market • Rates, how determined • Audience size & composition are the major factors (Arbition) • Less than TV but can still be expensive • Type of rates • Offer the largest discounts of any medium • Run of schedule – (all 3 types lower costs) • Weekly package (TAPs) total audience plans • Volume and consistency rates/discounts • Costs • Are lower than TV media • Time availability – morning/evening drive • Production costs & ad • http://www.bestradiocommercials.com/?gclid=CN64k8z73bICFQsFnQodMH8AtA

15. Media costs for different mediums • Internet • Very popular 3rd to television and newspaper • Rates – how determined • Web-site popularity - browser • Types of rates • CPM – cost per 1000 impressions • CPC – cost per click • Cost • E-mail ads may be very cost effective • Creative type – text, image, multimedia • Size – banner, pop-up etc. • Placement in browsers • Delivery type

16. Media costs for different mediums • Out-of-home (outdoor and transit) • Rates – how determined • Audience size based on ad’s visibility, its location and population in area • Types of rates • http://clearchanneloutdoor.com/rates/ • Costs • Size of space • Length of time • Illumination/movement/3D • Production costs - varies • Types of out-of-home • Painted bulletins – Spectaculars (as seen here) - Transit advertisements like subway, cabs, hot air balloons or busses • Moveable billboards – very good at promoting an event throughout a metropolitan area – draws a lot of attention and is seen by a lot of consumers

17. Media costs for different mediums • Direct Mail • Rates – how determined • Vary based on what you wish to accomplish • Types of rates • Allows advertisers to target a specific market with the most cost effective manner but preparation time is longer than radio and newspaper ads • Costs • Postage and delivery rates • Production costs • Mailing list costs • Labor costs • Total costs can vary and at time be very expensive

18. Quiz Preview • #17 What hours of the day can radio advertising be the most expensive? • Overnight hours • Drive time • Daytime • Evening hours • #23 Advertising in a local newspaper is a good idea for small businesses because: • It appeals to the company’s public sector • It reaches the company’s labor pool • It covers the company’s geographic area • It targets the company’s focus group • #25 When placing ads in monthly magazines, what should businesses consider? • Pattern • Lead time • Media vehicle • Frequency • #26 Which type of advertising would a business owner use to promote a special sale in a local newspaper? • Preprinted insert • Classified • Display • Public notes • #28 Your advertising department is planning on placing a half page ad in several magazines. Why would it be important for your department to know the specifications of each magazine? • Because magazines differ in size and requirements • To eliminate the need for the publisher’s rate card • To maintain consistency and quality of advertising products • So discounts can be applied to the advertising budget

19. Unit 3 Project Part 9 • As the Marketing Coordinator of your Theme Park/Cinema, you are to find out the cost of various media advertisements. • You are research local media (i.e. W-S Journal, WXII, FM 104.1, etc) to determine the cost associated with the following media: • Slide 15: Media Cost #1 • Newspaper – what costs are involved? How much are the cost? • Television – what costs are involved? How much are the cost? • Slide 16: Media Cost #2 • Radio – what costs are involved? How much are the cost? • Billboard – what costs are involved? How much are the cost? • Continue along with Unit 3 Project Part 8. Complete and submit to Edmodo by the end of class.

20. Selecting advertising media - why • Selection of media is important because it is the largest expenditure of an ad budget • Choosing the most cost effective is essential to provide the most effective ad campaign • Must select the medium(s) that reaches the target market

21. Factors impacting your media selection • Objectives • Your overall goal of advertising • Target audience • Identify their media-usage habits • You limit waste circulation • Competition • Most will use the same media so look for alternatives • Budget • Most companies will have constraints that impact your selection- you can’t do everything you want

22. Factors impacting your media selection • Product • Nature of product • Colorful or luxurious may need demonstrating resulting in media selection – TV or magazines • Other products need different requirements • Provide examples for each media type • Distribution • Location, place or geography • Coverage should be same as product availability • Lead time • Television and magazines require the longest • Daily newspapers and radio require the least time

23. Factors impacting your media selection • Quantitative media factors • Measured numerically • Different methods and types and believed the most important factor • Measure cost efficiency • Total cost (varies by medium) • Cost per person (reaching potential prospects) • Advertisers use CPM, CPRP and GRP • Qualitative media factors • Not as easy to measure as quantitative • Credibility • Medium’s believability to consumers – take seriously • Editorial environment • Each type appeals to a specific group of consumers • The climate or mood of the media vehicle should compliment product • Level of clutter can impact your ad – less is more • The impact – impression an ad will make on the target market consumer

24. Factors impacting your media selection • Media coverage • Extensive coverage • Reaching a large audience and exposing them at least once to your advertisement (reach) • Example: Advertising during The Super Bowl • Intensive coverage • Reaching a smaller audience more often to drive home the message (frequency) • Example: Multiple Renaissance Festival advertisements in newspaper, radio and TV in the Charlotte market

25. Buy advertising space/time • Research • Choose a medium/media type to reach your goals • Contact advertising manager • Request information • Rate cards • Circulation and/or rating numbers • Analysis & strategies • Determine all costs for your promotional strategy • Make sure you can reach your target market • Planning • Advertising message • Pre-production process • Negotiating • Go for the numbers (CPM) • Adequate reach & frequency • Review rating services • Negotiate the best price • Scheduling • Timeof day - placement • Geographic location • Reach & frequency • Placement of ads • Confirmation of ad run • Payment • Evaluation • Review for effectiveness • Propose additional strategies

26. Choosing media vehicles • Determine the problem • Advertising goals • Primary target audience • Competition • Consider potential media options & total costs • List all media and analyze effectiveness and costs • Select the appropriate media and vehicles • Review quantitative and qualitative factors • Select one that has right time, place & audience

27. Choosing media schedule strategies • Determine the timing and schedule strategies • Select degree of continuity desired • Should be chosen based on advertiser’s needs and type of product • Continuous strategy – ads on a regular basis • Good for everyday products like groceries • Flighting strategy – intermittent scheduling • Great for seasonal promotions like events • Great for introducing new products or events • Pulsing strategy – combination, low then high • Good for reminding consumers about your product • Coca Cola uses this strategy

28. Quiz Preview • #22 A good reason to choose a pulsing media scheduling strategy is because: • To lower costs • To obtain continuous, steady coverage • To lower waste circulation • To concentrate advertising during peak sales periods • #18 An advertiser spent $117,000 for 12 television spots with a total of 240 GRPs (gross rating points). What was the cost per GRP? • $975.50 • $585.50 • $712.50 • $487.50 • #24 What is the percentage of reach for a local radio sporting-goods advertisement if the target audience is 875,000 18-30-year-old males and 393,750 of the target audience is exposed to the message? • 45 • 40 • 35 • 30 • #27 WFMY sells a 15-second spot for $250. If the number of viewers is 200,000, calculate the cost per thousand (CPM). • $125.00 • $12.50 • $1.25 • $0.12 • #30 The Fit and Lively Fitness Center wants to increase its membership, so it is planning to run a television ad to promote lower membership fees for a limited time. If the target audience is 939,000 16- to 36-year-old females, and 313,000 of the target audience is exposed to the message, what is the percentage of reach for a local cable-television advertisement? • 36 • 33 • 39 • 30