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USDOL V eterans Employment and Training Services VOPAR O perations and P rograms A ctivity R eport

USDOL V eterans Employment and Training Services VOPAR O perations and P rograms A ctivity R eport. VOPAR Agenda. Introductions Roles and Responsibilities Data Entry Schedule Summary VOPAR Help Questions and Comments. Introducing!!!.

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USDOL V eterans Employment and Training Services VOPAR O perations and P rograms A ctivity R eport

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  1. USDOLVeterans Employment and Training ServicesVOPAROperations and Programs Activity Report

  2. VOPAR Agenda • Introductions • Roles and Responsibilities • Data Entry Schedule • Summary • VOPAR Help • Questions and Comments

  3. Introducing!!! • Cyndi Morrison, Employment and Training Programs Specialist – National Office • Tonja Pardo, Assistant Director – Oregon State Office

  4. ***New Grantees Tasks*** • New Grantees must first request a USERID and password for VOPAR by sending an email with first/last name, email address and grant #s to access to: McLaughlin.Kristine@dol.gov • (Person who will be doing the data entry and administrator) • New Grantees will receive an email response from VOPAR with an assigned USERID and password • Make sure you change your password the first time you enter VOPAR • A Past Grantee that received a New Grant Award must send Kristine an email requesting access to the new grant #s.

  5. Grantee Roles and Responsibilities • Enter Actual Quarterly Results • Upload Technical Narratives • Word format • Upload 272 and 269 • Scan to jpg or pdf format • Upload Success Stories • Word format http://vopar.heitechservices.com/

  6. Grant Officer Technical Representative (GOTR) Roles • The GOTR must enter the initial PlannedGoals into VOPAR • Review actual Grantee data and expenditures • Ensure that data is entered *NON-cumulatively. • Approve/Disapprove Grantee performance.

  7. Grant Officer Technical Representative (GOTR) Roles Cont’d • If Performance data or expenditures need correcting, the GOTR will “disapprove” report in VOPAR. • VOPAR will notify Grantee via an email message that the report was disapproved. • VOPAR reopens reports for Grantee corrections of Performance or Expenditure data. • Grantee Corrects information, re-saves/finalizes data for GOTR review

  8. Grant Officer Technical Representative (GOTR) Roles Cont’d • Upload Quarterly Desk Audit and On-Site Monitoring Report • Word Format • Upload Corrective Action Plans if applicable http://vopar.heitechservices.com/

  9. Regional Office Roles • Reviews and approves/disapproves performance reports and expenditure data • If “disapproved” VOPAR will notify Grantee. • Disapproval letters are automated and indicates that there may be a data entry issue. • RAVET notifies the GOTR to let them know what the issue may be. • A comment field is being added so that the problem can be addressed with the disapproval letter. • VOPAR reopens reports for Grantee corrections. • Grantee re-saves/finalizes data for GOTR review. • GOTR will “approve” report, releasing it back for RAVET review • When “approved” reports are released for National Office review. http://vopar.heitechservices.com/

  10. National Office Roles • Enters initial grant information into VOPAR. • Verifies Grantee Finalization, GOTR/DVET Approval and RAVET Approval of quarterly reports • Consolidates and evaluates the quarterly reports. • Reports Statistics to Congress to ensure future funding. http://vopar.heitechservices.com/

  11. PY 2006 Data Entry Schedule

  12. Why do we enter reports?

  13. Why do we enter reports?

  14. Roles Summary • Grantee • Enter Technical Performance Reports • Upload 272 and 269 • Upload Technical Narratives • Upload Success Stories • Grant Officer Technical Representative • Enter initial planned Goals Charts • Review and Validate Reports • Upload Desk Audits • Upload On-Site Monitoring Reports • Upload Corrective Action Plans • Regional Office • Review and Validate All Reports • National Office • Review all Reports • Report to Congress

  15. Things to remember • Click the “Save Data” button to save information and come back to complete • Click on “finalize data” to submit to GOTR • Upload narratives in WORD format • Upload 272 and 269 in jpg or pdf format

  16. VOPAR HELP • VOPAR Users’ Guide available on the website (upper right corner) • VOPAR Help is always available • On login page (for login problems) • On main page (at bottom) • On every other page (Technical Support link in upper right-hand corner) • voparhelp@heitechservices.com

  17. VOPAR • Questions? • Comments?

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