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Maine Shared Collections Strategy: Collaborating to Preserve our Print Collections

Maine Shared Collections Strategy: Collaborating to Preserve our Print Collections. Maine Library Association Conference October 29, 2011. Overview. Project Background/National Activities Project Goals Current Activities. Project Background.

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Maine Shared Collections Strategy: Collaborating to Preserve our Print Collections

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  1. Maine Shared Collections Strategy: Collaborating to Preserve our Print Collections Maine Library Association Conference October 29, 2011

  2. Overview • Project Background/National Activities • Project Goals • Current Activities

  3. Project Background • Project Partners: Bangor Public Library, Bates, Bowdoin, Colby, Maine State Library, Portland Public Library, UMaine (Orono), USM, plus Maine InfoNet • Institute for Museum and Library Services (IMLS) funded project through May 2014

  4. Project Staff • Valerie Glenn – Project Manager • Clem Guthro, Barbara McDade, Deb Rollins – Principal Investigators • James Jackson Sanborn – Technology Coordinator • Sara Amato – Systems Support

  5. Advisory and Working Groups • Director’s Council • Technical Services/Systems • Collection Development • National Advisory Board • Bob Kieft, Occidental College • Constance Malpas, OCLC Office of Research • Lizanne Payne, Center for Research Libraries

  6. National Print Archiving Activities • WEST (Western Regional Storage Trust) • HathiTrust • Orbis-Cascade Alliance • OhioLINK regional storage facilities • Five Colleges, Inc. • ASERL Cooperative Journal Retention • ReCAP (Columbia, NYPL, Princeton)

  7. Project Goals • Workable strategy for stewardship of the major print collections in Maine • Analyze print monographs (primary focus) and journals for duplication, use, and retention decisions • Identify digital surrogates that can be used in lieu of (or in addition to) print, and provide access to them in MaineCat • Identify which library/libraries are committed to retention of print materials for the long-term

  8. Project Goals • Implementation of on-demand services • Electronic and print-on-demand options • Incorporates digitization request option • Provide owned and not-owned titles

  9. Current Activities • OCLC Reclamation • Collection Analysis • Exploring Print-on-Demand options

  10. Current – OCLC Reclamation • Data clean-up • Ensure common fields for Collection Analysis • E.g. add OCLC numbers if none present • Process • Submit partner requests to OCLC • OCLC adds holdings statements, updates OCLC #s, etc. • Error reports returned for corrections at local level

  11. Current - Collection Analysis • WCA – WorldCat Collection Analysis “group” subscription begins soon • Includes comparison of partner holdings (journals, monographs, musical scores) in multiple formats (print, microform, electronic) • Identify rare items within US; among partners

  12. Current - Collection Analysis • Data to be considered • Number of copies among partners • Publication date • Availability of secure digital copy • Uniqueness / rarity • Circulation statistics • Acquisition date

  13. Exploring Print-on-Demand options • Easy discovery and immediate access to electronic for patron in online catalog • Makes many fragile, rare titles available 24/7 • Option to order print copy for library or direct patron purchase • Option to request digitization-on-demand for selected titles

  14. Exploring Print-on-Demand options • Catalog example (From Western Libraries, Ontario shared catalog)

  15. Future Plans • Where do we want to go and do? • Data will drive decision-making • Decide on retention policies, document decisions • Develop a storage model • Make informed, collaborative collection development decisions • How will this impact other Maine libraries? • Ability to weed • Resource sharing availability

  16. Thank you! Questions? • For more information: • http://maineinfonet.net/mscs/ • Valerie Glenn: valerie.glenn@maine.edu • Clem Guthro: cpguthro@colby.edu • Deborah Rollins: drollins@maine.edu

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