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Orange County Voting Equipment Upgrade

Requesting funding for the upgrade of Orange County's voting equipment to meet ADA accessibility requirements and accommodate growth in voter population. Includes purchasing new digital scanners, additional high-speed counters, and exploring ballot-on-demand technology.

mmcginley
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Orange County Voting Equipment Upgrade

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  1. Alternate Budget Submission2007-08 Overview

  2. Budget Perspective ElectionsFiscal YearAmount Three 2003-04 $7,632.844.00One 2004-05 $4,642.922.00 $12. 275,766.00One 2005-06 $7,707,752.00One 2006-07 $6,475,080.00 $14,182,832.00Two 2007-08 $11,491,704.00One 2008-09 $8,256,552.00 $19,748.256.00

  3. Staffing +3,000EmployeesElection Day 47 Employees

  4. Election Cycle • Scheduled Elections - Presidential Preference Primary - Primary Election • Special Election Issues - Vacancies - Hometown Democracy

  5. Four Additional Precincts and Three Early Voting Sites Growth 600,000+Voters 550,000Voters 477,626Voters 454,933Voters 2004 Primary 2008 Primary 2004 PPP 2008 PPP

  6. Capital Costs Current obsolete Optical Scan voting equipment must be upgraded

  7. Mayor’s AlternateBudget Request • Complied with Recommendations - 2006/07 Hiring Freeze - 2007/08 Two Positions Cut - Core Budget Cut (not Elections) • County Support to SOE - Radios • State Reimbursement for Special Elections

  8. Orange County CIP REQUEST OVERVIEW

  9. Historical Perspective- Past Prior to 1982- Lever Machines 1982- First Florida County to purchase Precinct-level Optical Scanners 1992- County purchased current voting equipment 2005- County purchased Touchscreens to meet Disability Laws

  10. Present Orange County’s voting equipment consists of: 304 Precinct-level Optical Scanners (Optech 3PE)300 ADA compliant Touchscreens for Precincts and Early Voting150 Touchscreens (Non-ADA for Early Voting)4 High Speed Counters for Absentee Ballots (Optech IVC)

  11. HB 537Passed on May 3, 2007 and signed by Governor Crist on May 21, 2007 • Precinct-level Optical Scanners Statewide • ADA compliant Touchscreens for Precincts and Early Voting - No requirement for paper trail on Touchscreens • Optical Scanners at all Early Voting Sites • Post-Election audits of one to two percent of Precincts by hand

  12. Our Future- Why Now? ES&S will not support the Optech line of equipment (our current equipment) after 2008 Early Voting Issues - Florida’s Results by Precinct Law (2005) - Volume of ballot styles needed (954 current estimate) - Choice between Pick & Pull or Ballot-On-Demand - Current software capacity about 50 ballot styles - Need additional Scanners (none available) Growth in Absentee Ballot usage necessitates additional High Speed Counters

  13. Our Future- Solution • ES&S’ new DS200 Digital Scanner for Precinct-level And Early Voting • Explore Ballot-On-Demand software and printers • At least one ADA Touchscreen per Precinct and Early Voting Site

  14. Our Future-Capital Voting Equipment Purchases/Estimates Voting Equipment- Optical Scan Units (DS200) 300 @ 5,775 $1,732,500.00 (Includes Tabulator, Tub and Memory Card)- M650/High Speed Counters 6 @ 75,000 $450,000.00 (For Absentees, Currently Have Four)- Image Compiler/ Storage 2 @ 20,000 $40,000.00- 2nd Memory Card for Each Unit 350 @ 150 $52,500.00- ES&S Software License Fee (InElect Software) $50,000.00- Touchscreens: Voting Booth Inserts 150 @ 25 $3,750.00 Ballot-On-Demand- BOD Printers (13 Sites with 3 Each) 39 @ 4,500 $175,500.00- BOD Workstations (13 Sites with 3 Each) 39 @ 1,050 $40,950.00- BOD Software $10,000.00- ES&S Support/Installation $15,000.00 Shipping and Handling$20,000.00 County’s Total Before Grant $2,590,200.00 Anticipated Grant Funding by State of Florida- Optical Scan Units for Early Voting 10 @ 5,775 $57,750.00- Ballot-On-Demand $262,714.00 County’s Total After Grant $2,269,736.00

  15. Our Future- Timeline Fall 2007-ES&S’ DS200 Federal and State Level certification expected, Contract finalized Jan 29, 2008- Presidential Preference Primary (New Date)- Property Tax Election, School Board Chair Referendum- Use Current Voting EquipmentFeb 2008- Receive New Voting Equipment- Begin Acceptance Testing, Testing, Mock Election(s), Establish Procedures, Training for Staff and Poll WorkersAugust 26, 2008- Florida Primary Election (New Date)- First Time New System Used CountywideNovember 4, 2008- Presidential Election Day

  16. Our Future- Requested Action • In 2005, the Orange County Voting Equipment Committee reviewed voting systems available in Florida in regard to ADA accessibility. The Committee recommended the ES&S iVontronics and Unity Software which were compatible with our Optical Scan System. • The situation is now reversed. With our ADA Touchscreen investment of 2005, we should sole source this purchase in order to maintain our Touchscreen and Unity Software purchase. • “County Certification” due June 30, 2007 - Orange County accept State Grant Funding - Ten Optical Scanners for Early Voting - Ballot-On-Demand Funding - Opt out of State disposition of our Non-ADA Touchscreens - Orange County commits to Ballot-On-Demand at Early Voting

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