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ELEMENTARY SCHOOL SITE TESTING COORDINATOR TRAINING AIMS DPA

ELEMENTARY SCHOOL SITE TESTING COORDINATOR TRAINING AIMS DPA. SPRING 2005. CCSA for Grades 1 and 2. CCSA materials will arrive at sites March 16 and 17 Tests are administered March 29 – April 1 Included in your shipment: Box Inventory Form from A & R

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ELEMENTARY SCHOOL SITE TESTING COORDINATOR TRAINING AIMS DPA

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  1. ELEMENTARY SCHOOL SITE TESTING COORDINATOR TRAININGAIMS DPA SPRING 2005

  2. CCSA for Grades 1 and 2 • CCSA materials will arrive at sites March16 and 17 • Tests are administered March 29 – April 1 Included in your shipment: • Box Inventory Form from A & R • CCSA Grades 1 and 2 Reading and Math booklets • Consumable Booklets • Teacher Instructions • 2 Barcode labels • Return Box Labels for Accountability & Research Note: CCSA Extended Writing is an extension of the Quarterly Writing Assessment – no writing materials are sent

  3. CCSA – How to Schedule • Can be given in any order • Some new items this year to align with new articulated standards • Reading: Grade 1 - 25 items Grade 2 – 35 items • Mathematics: Grade 1 – 25 items Grade 2 – 35 items

  4. What is new for 2005? • New Testing Contractor – CTB/McGraw-Hill • AIMS DPA (Dual Purpose Assessment) – Aligned to the new Articulated Reading and Mathematics Standards • AIMS DPA– Reading and Math are longer this year to allow reporting of results down to concept level • TerraNova – Grade 2 (replaces Stan 9) • New packaging procedures • New Test Calendar • Clarified Testing Accommodations

  5. New TestsAIMS DPA - Reading 15TerraNova/AIMSReadingItems 30TerraNovaReading/LanguageArts Items 39AIMSReadingItems Aligned Addresses one PO per item Do Not All Align 5

  6. New TestsAIMS DPA - Mathematics 15TerraNova/AIMSItems 10TerraNovaItems 51-57AIMSItems Aligned Addresses one PO per item DoNot All Align 6

  7. AIMS DPA • AIMS DPA Testing Window is April 11 - 14 Mandatory that this schedule be followed • Monday, April 11 – Writing (Must be done on this date only) • Tuesday, April 12 – Reading and/or Math • Wednesday, April 13 – Reading and/or Math • Thursday, April 14 – Reading and/or Math • Make-up testing window is April 11 - 22

  8. How To Schedule the AIMS DPA Writing (April 11) • Two sessions of one hour each on the SAME DAY with a significant break between sessions Reading and Math (April 12-14) • Reading has 3 sessions of 45 minutes each • Math has 3 sessions of 45 minutes each • Schedule two testing sessions on each of the three remaining testing days – any combination of Reading and Math sessions is fine • The content tested on each day may vary as long as all students within the same grade within the same school are testing on the same content

  9. Timing of AIMS DPA • All AIMS DPA tests are untimed. The times given represent the estimated time necessary for the vast majority of students to complete the test • For students who are not finished in the allotted time, arrangements must be made to allow them to finish the test • NoAIMS DPA testing session may carry over to the next school day.

  10. When Will Materials Arrive and What Will be Included? • AIMS DPA materials will arrive at sitesApril 5 and 6 Included in your shipment: • Accountability and Research Inventory Sheet • Materials Inventory from CTB/McGraw-Hill • DPA Reading/Writing/Mathematics test booklets Forms A – P • DPA Reading/Writing/Mathematics Answer Documents • Barcode Labels (one master, one label for test, one extra) and barcode instructions • DPA Test Administrator’s Manual/Directions • A & R Return Box Labels

  11. TerraNova – Grade 2 • TerraNova materials will arrive at sites: April 5 – 6 • TerraNova will be administered: April 12 and April 13 • TerraNova make-up window is: April 14 – 22 Included in your shipment: • Accountability and Research Inventory Sheet • Packing list from CTB/McGraw-Hill • TerraNova 2nd Edition ConsumableTest Books • TerraNova Test Directions • Return Box Labels

  12. TerraNova Gr. 2 – How to Schedule • Schedule for two days – April 12 and 13 • Reading/Language - 2 sessions – one of 41 mins. and one of 34 mins. • Mathematics • 2 sessions – one of 30 mins. and one of 30 mins. • Make-ups – done within the April 14 -22 window

  13. Inventorying Materials • Do not wait to inventory materials at the last minute. Open boxes and check materials immediately upon receipt • Verify that materials received compare to the inventory list Report any discrepancies to Bert at 617-8187 • Save all original boxes for returning your documents

  14. AIMS DPA Test Security • There is a greater emphasis on test security this year • Test materials must be kept in locked storage when not in use • Test must be administered exactly as stated in the Administration Directions • Do not reproduce any test materials, (except manuals posted to the ADE website)

  15. More On Test Security • State Board Rule R7-2-310 B, C, and D concern test security • Violations of test security are a serious matter that could result in disciplinary actions including revoking of certification and withholding of school funds • NEW: All school/district personnel who have access to the AIMS DPA materials must sign a “Test Security Agreement” prior to test administration (See Test Administration Directions or Test Coordinator’s Manual) • Return only the building administrators’ signed agreements with testing materials (will be filed at testing warehouse) • Principals will maintain signed agreements of building staff

  16. AIMS DPA Test Security • Do not disclose any actual test items • Do not provide answers to students • Do not change a student’s answer • Do not allow students to share information during testing • Do not preview or postview, read, study, examine the actual test • Do not review, read, study, examine any student’s answers (including drafts)

  17. Test Preparation Test Setting • Make arrangements for testing rooms that provide adequate lighting and ventilation and will be free from distractions and noise • All visual aids that may assist a student on the test must be removed or covered up Ex. Word walls, multiplication tables, rules of punctuation, and formulas • Have an adequate supply of pencils, dictionaries* and thesauri* * for writing portion of AIMS DPA only

  18. More On Test Preparation Student Demographic Information for AIMS DPA • Students write their names on the front of the test book • Test form must be coded on back of answer document • Student Barcode Labels for AIMS DPA are to be placed on the front of the student answer document. DO NOT USE the Master Labelon the answer document • Barcode Labels contain all required information except for information regarding accommodations • Box 11 is to be filled out for all students, with or without a barcode label, who receive standard or non-standard accommodations or use a large print or Braille version of the test

  19. More on Barcode Labels for AIMS DPA • If student does NOT have a barcode label, all demographic data on the back of answer document must be hand bubbled. Instructions are in the Test Administration Directions • If a label is placed incorrectly or damaged, then an entirely new answer document needs to be used and demographic information bubbled in by hand • New: An answer document can not have both a barcode label and handwritten Name, DOB, Matric # or SAIS# – it is one or the other • Important Note: All unused barcode labels are to be returned

  20. TerraNova Pre-coded Materials • Barcode labels will not be provided for TerraNova testers • Grade 2 will receive slip sheets A slip sheet is a pre-coded demographic’s page that will be placed inside the front cover of the student’s test book. • Pre-coded items include: - Student Name - Student Birth Date - Student Gender - Student SAIS Number

  21. Precautions for Answer Documents • No. 2 pencil must be used • Do not try to remove labels, if there is a problem with the label use a new answer document and hand fill in student demographics • Be sure test form is recorded on back of answer document for AIMS DPA • Do not use correction fluid anywhere • Do not allow students to use extra paper to answer extended-response questions • Only answers written in allotted space will be scored • Do not use pen, crayon, markers, or colored pencils on any part • Do not attach “sticky” notes • Do not attach paper clips, tape, staples or glue • Do not photocopy an answer document • Use of scratch paper prohibited on AIMS DPA

  22. During Testing Monitor that Test Administrators and Proctors are “actively” proctoring and watching for student misconduct and cheating: • Use of calculators or other electronic devices • Use of scratch paper for AIMS DPA • Use of inappropriate reference materials • Working on incorrect session or test • Disruptive behavior

  23. Reportable Testing Incidents • Problems with testing materials (Call Bert, 617-8187) - Defective test books or answer documents - Lost or missing test materials, etc. • Misconduct by students (Call Cindy, 225-5418) - Cheating - Stealing test materials, etc. • Misconduct by faculty (Call Cindy, 225-5418) - Reviewing the test - Giving hints/answers to students, etc.

  24. Special Education • There are NO out-of-levels this year • Types of Accommodations: - Standard Accommodations - Non-Standard Accommodations

  25. Standard Accommodations Standard Accommodations are provisions made in how a student accesses and demonstrates learning. These do not substantially change the instructional level, the content, or the performance criteria of the test. Scores are still comparable to other scores Ex. - Specific spot to test - Small group - One on one - Pencil grip - Color overlay

  26. Non-Standard Accommodations • Non-Standard accommodationsreflect changes in the test administration that affect standardization and, thus, the comparability of scores, and may also involve substantial changes in what a student is expected to learn and to demonstrate Ex. - Calculator on Math - Read the reading portions of AIMS - Grammar check and spell check are on • Non-Standard accommodations can only be used if it is on the IEP and it is part of the classroom instruction • Specific concerns with Special Education Students are to be addressed first with the Special Education teacher at your site, or a Special Education Project Specialist, or the Exceptional Education Department • Testing Coordinators and Special Education teachers need to coordinate their efforts – the testing coordinator is not solely responsible for accommodating Special Education students

  27. Who Can Receive Accommodations? Students eligible for testing accommodations: • Special Education Students • Students with 504 Plan • English Learners All students eligible for testing accommodations may receive standard accommodations, but only Special Education students who receive non-standard accommodations as part of their classroom instruction may receive non-standard accommodations for testing

  28. English Learners • Students identified as Limited English Proficient (LEP) or who have been identified as Fluent English Proficient (FEP) for two or fewer years are eligible for certain standard accommodations as needed • To access ELL information go to http://tusdstats.tusd.k12.az.us/,then click on Language Assessment (under Special Programs) • Accommodations for English Learners include: - Use of a published translation dictionary throughout the test - Provide exact oral translation of test directions into student’s native language (no written translations allowed) - Simplify language in directions in English only

  29. Coding for Testing Accommodations • “J”codes must be completed in the Other Information grid on the inside front cover of the answer document for ALL students who receive non-standard accommodations • “J”column codes are in the Test Administration Directions and on slide 31

  30. More on “J” Code 1 = Non-standard accommodation in reading 2 = Non-standard accommodation in mathematics 3 = Non-standard accommodation in writing 4 = Non-standard accommodation in reading & mathematics 5 = Non-standard accommodation in reading & writing 6 = Non-standard accommodation in writing &mathematics 7 = Non-standard accommodation in reading, writing, & mathematics 8 = Home schooled** student tested at your school ** For home schooled students, also mark Box 6 on the backside of the answer document

  31. Other Information (Column J) - Inside cover of answer document OnlyJ needs to be filled in with a 1 - 8 Refer to Administrator’s Manual forcodes 32

  32. When to Transcribe • If student uses a word processor, tape recorder, scribe, Braille test book, Braillewriter, or a Large Print test book, student’s response MUST BE TRANSCRIBEDinto an answer document for scoring purposes • When transcribing, use exact words • Applies to all tests

  33. Organizing Scorables After Testing Handling Answer Documents For All Tests • Make sure barcodes are affixed correctly, are not damaged, and there are no extraneous marks • Separate used (scorable) answer documents from other non-scorable materials • Check to make all transcribing has been done when necessary • Check answer documents and test books to ensure that loose sheets of paper, paper clips, or sticky notes have not been left inside, and that answer documents have not been left inside test booklets • Answer documents should be arranged face up in grade-level stacks • Separate stacks with colored sheets • Place stacks of answer documents in original boxes and affix colored A & R Scorable label • Materials need to be returned in separate boxes: CCSA in CCSA labeled boxes, TerraNova in TerraNova labeled boxes, etc.

  34. Organizing Non-Scorables After Testing Handling All other Testing Materials For All Tests • Organize the non-scorables (includes unused or flawed answer documents) by document type • Make sure to count the number of each type and document on the inventory sheet • New this year:Return all unused AIMS DPA barcode labels. They do not need to be counted • Place non-scorables together by document type in original boxes and affix “Non-Scorable A & R label

  35. Return of Test Materials • New this year- all AIMS DPA and TerraNova testing materials must be returned at the same time to the testing warehouse • CCSA materials (scorables and nonscorables) will be picked up on the day your AIMS and TerraNova are delivered – April 5 or April 6 • NOTE:CCSA are the only test materials being picked up. • Please call Bert at 617-8187 to sign-up for a TerraNova and AIMS DPA return time.

  36. HOT OFF THE PRESS • IDEAL Integrated Data to Enhance Arizona's Learning IDEAL is a single location on the internet for all Arizona stakeholders to access an information system of educational data, resources and services to increase student learning. • The Direction • Upcoming Resources and Information • AIMS Sample Tests - Multiple Grade Levels Here is the link to access the above: http://www.ideal.ade.az.gov/ You will need to login as a guest or you can create your own account.

  37. Useful Websites • This presentation can be found at the TUSDStats website: http://tusdstats.tusd.k12.az.us/ , then click on Resources link • To access information about ELLs: https://tusdstats.tusd.k12.az.us/planning/biled/biled_front.asp or go to TUSDStats homepage and click on Language Assessment which is under Special Programs • To access AIMS Practice Tests: http://www.ade.az.gov/standards/aims/ http://www.ideal.ade.az.gov/

  38. Phew--- We Made it! Thanks so much for your participation today and taking so much of your valuable time to help your site with testing! We at A & R know what a commitment of time being a coordinator is.There is no “just” reward.

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