Campus Testing Coordinator Training

1. Campus Testing Coordinator Training April 2011

2. Materials Manage- ment Training Components English Language Learners ALTERNATE ASSESSMENTS TEST SECURITY ACCOMM- ODATIONS

3. Please Note:This Training Does NOT Take the Place of Reading the Appropriate Manuals.

4. District and Campus Coordinator Manual • District and Campus Coordinator Supplement • User's Guide for the Texas Assessment Management System • General Test Administrator Manual & Test Administration Directions • Test Security Supplement • Accommodations Manual • TAKS-M, LAT, and TELPAS Test Administrator Manuals • Grade Placement Committee (GPC) Manual • Dyslexia Bundle Administration Instructions • ARD Manual • LPAC Manual Read, Reference and Keep Close! www.hp-assessment.wikispaces.com

5. Important pages • LAT Test Administrations DCCM Page 31 • Make-up Testing DCCM Page 61 • Dyslexia Bundled Accom. DCCM Page 39 • TELPAS DCCM Page 223 • TAKS Alt TAKS Alt Page vi • Extra Materials Ordering Deadline Training calendar • Test Return Dates Training Calendar All Available On-line

6. Important Dates • When will we receive… • test administrator manuals? • test booklets? • precodes? • results? • What is the deadline for training teachers? DCCM p. 2

7. Important Dates: April

8. Updates to Key ChangesTesting Policy & Procedures TELPAS Validity and Reliability Audit – Not Selected!!!An audit of the listening and speaking components of TELPAS will be conducted in spring 2011. TAMSTexas Assessment Management system. Location for all online testing, test ordering and results. Parent access for the parent portal. www.texasassesment.com DCCM p. iv 8

9. Key ChangesTesting Policy & Procedures Data Collection Race/Ethnicity Field TEA will no longer collect ethnicity and race information using both the “old” and “new” federal standards, Answer documents will contain only the fields needed to meet the latest federal standards. Monitoring Status former LEP students Used for accountability Years in U.S. Schools This TELPAS data collection has changed slightly. The previous “5 or more school years” category has been divided into “5 school years” and “6 or more school years.” 9

10. Student Portal - Access Code on Confidential Student Report (CSR) Access to Test Scores by Colleges – TREx (Summer 2011) Key ChangesTesting Policy & Procedures

11. TEST SECURITY Security and Integrity

12. General Security Information • Texas Education Code (TEC) Chapter 39, Subchapter B • Texas Administrative Code (TAC) 19 Subchapter 101, Assessment • Family Educational Rights and Privacy Act of 1974 (FERPA) • Texas Penal Code 37.10 - Tampering

13. Test Security Resources • Three online training modules on test security and test administration procedures for test administrators • Test Security Supplement • Updated “best practices” section • FORMS, FORMS, FORMS

14. Common Monitoring Errors

15. Blank Answer Documents • Student completes the sample question, but does not record any other responses • Not recording answers on the revising and editing section of a language arts assessment • Not recording answers after the griddable questions • Not recording a column of answers “You have not recorded your answers on the answer document. Please go back and mark your answers now.”

16. Blank Answer Documents • Test administrators should regularly remind examinees during the test session to mark their responses on their answer documents. “You have not recorded your answers on the answer document. Please go back and mark your answers now.” • Grade 3 test administrators are permitted to quickly flip through a scorable booklet to confirm that a student did not accidentally skip pages. If this situation occurs: • Do: Hand the booklet back to the student and say, “You have not recorded all your answers. • Do NOT: Point to individualquestions and ask the student to answer them. Be aware that students might choose to skip questions. Test administrators are not permitted to identify individually skipped responses.

17. Two -way Communication Devices • The use of cell phones or other two-way communication devices is prohibited during testing for students and test administrators. • The reason is that smart phones can…. • disrupt the testing environment, • be used to cheat by obtaining unauthorized assistance on test content by students, and can • be used to image secure tests and compromise the confidentiality of the test with their camera feature by students and teachers. • Districts are required to develop a policy that addresses these concerns.

18. Lunch • Students are allowed to take a lunch break • Students place answer documents inside test booklets • Test booklets are gathered and securely stored • Students remain together during lunch • Students are closely monitored by trained testing personnel to ensure test contents are not discussed

19. Test Administration Procedures

20. Read the Test Administrator Manuals both general and specific. Attend training conducted by your campus test coordinator. Receive secure testing materials from your campus test coordinator. Observe all rules regarding test security and confidential integrity of the state testing system. Administer the tests in strict compliance with the directions in the Test Administrator Manuals. Supervise and actively monitor testing. Do not provide any unauthorized assistance to students during testing. Do not view the test, discuss the test, or score a student test either before, during, or after testing. Test Administrator Responsibilities

21. Mark the appropriate score code and test taken information code for each student test administered. Return all testing materials to the campus test coordinator immediately after students finish testing. Report testing irregularities and security violations immediately to the district test coordinator. Prepare statements for submission to TEA if you are involved in a testing irregularity or test security violation. Test Administrator Responsibilities

22. What Is Active Monitoring? Watching students during testing. The focus of the teacher’s attention is on the students and not elsewhere. • Walking around to better observe what students are doing. (Are students; working on correct section of test, marking answers on the answer document, not cheating, not using cell phones, not talking or communicating with other students, etc.?)

23. Active Monitoring • Monitoring during test administrations is the responsibility of the test administrator, the campus test coordinator, the campus principal, and the district test coordinator. • Teachers are required to actively monitor students during testing. • Principals and Campus Test Coordinators are required to actively monitor testing sessions at their campus. • The district testing coordinator is required to actively monitor testing sessions at all campuses within the district. • A team of central office personnel trained to monitor testing sessions will be used to assist the district testing coordinator in monitoring campus testing sessions. Every testing session will be actively monitored.

24. EmergencyProcedures Student & Staff Safety 1st In the event of an emergency… • Students are to • place their answer documents in their booklets, • close their test booklets, • leave their test booklets on the desks and • exit the building according to normal evacuation procedures. • Test administrators are to • closely monitor their testing groups to make sure no one discusses the test, • lock the classroom door if in the possession of a key, and • inventory test booklets immediately upon return to the classroom. • Campus testing coordinators are to contact the district testing coordinator after evacuation procedures are complete. HPISD Testing Plan

25. Test Security is Everyone’s Responsibility It is the role of every person on campus to • Monitor at all times. • Be prepared. • Know what to look for. • Protect the confidentiality of state assessments. • Ensure the validity of students’ test results • Help ensure that all students are assessed equitably.

26. Secure Materials

27. StudentsMust Write Their Names on the Test Booklets If you use printed labels or write students’ names, place the label or write the name in the upper right corner of the booklet.

28. Effective Test Preparation Activities • Review the testing roster to determine whether different assessments are being administered during the same test session. • Review test administration directions to become familiar with materials needed for each subject-area assessment. • Identify any students’ names on the roster that are similar to avoid distribution errors. • Review the testing roster to identify whether any examinees are scheduled to receive accommodations. • Understand in advance how to properly communicate any concerns or issues that might come up during your test session.

29. Test Booklet Number Range The Use of a Materials Control Form is REQUIRED # of Test Booklets Record LSG’s too In Column: Campus Testing Coordinator or Designee When returning materials to the District, bring a copy of completed materials control forms! Out Column: Test Administrator

30. Common Secure Materials Errors • Assigning untrained staff to administer and/or monitor tests • Failing to inventory test materials until day before or day of test • insufficient materials • Not accounting for all test materials and answer documents each day • Leaving secure materials unattended • Assigning a student the incorrect assessment • Failing to give appropriate accommodation(s) • Unsure so proceed with something that could make situation worse

31. Test Security • Specific Language in Test Administration Directions • Reminder for test administrators to clarify level of • reading support for oral administrations • Question for students about Form 1 for oral • administration and dyslexia bundled • accommodations administration • “Say” text to remind students to record their • responses and erase any accidental stray marks

32. Test Security Before test administration • Train everyone • Account for all test materials • Ensure proper storage of materials • Verify accuracy of student information • Verify testing requirements for students receiving special education services and for ELLs • Review procedures for handling problems or testing disruptions

33. Oath of Test Security and Confidentiality for Non-Certified School Personnel Assessment, Research and Evaluation Website

34. Test Security During test administration • Ensure each student receives the correct assessment and testing materials • Active monitoring by testing coordinator AND principals • Ensure all testing personnel understand that they may NOT: • provide assistance • view the tests without authorization • discuss confidential student information • reinforce or check for strategies

35. Seating Charts Check-in/ Check out system for test administrators. Must be kept for 5 years

36. Test Security After test administration • No unauthorized viewing • No scoring of student responses • No erasing stray marks or darkening response ovals • Account for all test materials Materials Control Forms Packing Lists

37. Signed Security OathsRetention 5 Yrs • Principal Oaths • Campus Coordinator Oaths • Test Administrator oaths (general) • Test administrator oaths (administration-specific) • TELPAS rater and verification oaths

38. Testing Irregularities Most common irregularities in 2010 • Wrong test administered • Wrong test form issued • Blank answer document accepted • Eligible student not tested • Accommodation not provided • Failed to detect/prevent improper student behavior

39. Testing Irregularities Potential Referral to Educator Certification and Standards • Viewing a test before, during, or after an assessment without authorization • Scoring student tests • Discussing secure test content or student responses • Copying secure materials without authorization REMINDER: These incidents must be reported to TEA immediately.

40. Testing Irregularities Potential Referral to Educator Certification and Standards (cont.) • Any Action that Directly or Indirectly Assists Students with Responses • Clarifying or translating writing prompt or test items (except for LAT administrations) • Gesturing, pointing, or demonstrating correct responses • Changing student responses • Providing answers to test questions REMINDER: However well intentioned, these actions are never allowable or appropriate. These incidents must be reported to TEA immediately.

41. Testing Irregularities – What to do? Don’t Panic – Teachers/ monitors notify Campus Coordinator Campus Coordinator notifies Denise (DTC) and Campus Principal Documentation and TEA notification (if necessary) If there is any question – call Denise – she is sitting with the manuals… waiting to answer questions

42. Testing Irregularities Preventing Testing Irregularities • Train carefully • Allow adequate time for training • Issue manuals before training • Train as many staff as possible • Monitor and observe during testing • Practice thorough inventory control at all levels • Be available for questions Refer to the 2011 Test Security Supplement for more tips on preventing testing irregularities.

43. Questions about Test Security? TEST SECURITY

44. Extra Materials Order Forms Answer Documents TESTING MATERIALS Test Booklets Precode Lists Oaths Packing Lists Pallet Detail Report Proper Nouns Lists Materials Control Forms Seating Charts Linguistic Simplification Guides Charts & Rulers

45. Testing Materials • Precoded Materials • Precoded materials (labels and/or answer documents) may arrive three to four weeks prior to date listed on the calendar • Districts will receive a separate shipment of precoded materials for most test administrations • Precoded materials for all retest administrations will arrive in the shipment of testing materials, not as a separate shipment • Based on January PEIMS data

46. Remember… Student Information MUST Match for ALL Tests! It is important that a student’s identification information be the same for all test administrations. NOTE: IF a student’s name, identification number or date of birth on a precoded document is incorrect, make the correction at the time of the first administration of the testing year. If the error is found after the first administration, do not correct the error!

47. Testing Materials • Answer Documents • TAKS, TAKS (Accommodated), and LAT • – one combined answer document • (except grades 3 & 10) • TAKS–M – students taking all subjects with TAKS–M, including students eligible to take TAKS–M with linguistic accommodations, will use the regular TAKS–M answer document (grades 4–11) or scorable test booklet (grade 3) • TAKS–Alt – no answer documents should be submitted for students assessed with TAKS–Alt

48. Ethnicity / Race 1 is Hispanic Old Answer Documents

49. New Answer Documents Ethnicity/Race Fields

50. Remember! Accountability IS Affected by Coding • Accountability student groups are based on the information provided on the answer documents as received by the testing contractor. • Note: After answer documents have been shipped to Pearson for scoring, districts will NOT be able to make corrections to the student identification information, demographic or program participation information or score code status for accountability purposes.