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Phase I Process Overview

Phase I Process Overview. Obligation Data. Personnel System. Dispute Resolution. CWA/ TOPS. Approved Requisition Data. BOL. Order. Error Notification (824). DFAS / Accounting. Payment (811). Priced BOL (858). Adjustments + Inv (859). Process Request. Accrual / Actual Data

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Phase I Process Overview

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  1. Phase I Process Overview Obligation Data Personnel System Dispute Resolution CWA/ TOPS Approved Requisition Data BOL Order Error Notification (824) DFAS / Accounting Payment (811) Priced BOL (858) Adjustments + Inv (859) Process Request Accrual / Actual Data (821 / 810) Soldier Carrier Manual Dispute Resolution PT Invoice + 619 Data (859) PPSO Certification / Approval Error Notification (824) Payment to Carrier Weight Ticket 619 + Inventory List

  2. Phase I Process Overview • PPSO enters customer and shipment data into TOPS, which is then fed to TOPS History/CWA • PPSO provides TP with hard copy of Bill of Lading (BoL) • TP and PPSO use CWA to track pre-approved services • TP performs services • TP submits invoice to PowerTrack along with Notice of Service Completion (NOSC), either electronically in an EDI 859, or manually via the PowerTrack web interface • PowerTrack sends EDI 859 containing TP data to CWA

  3. Phase I Process Overview • Origin and Destination PPSOs approve services and quantities on line in CWA • CWA rates shipment, based on approved services • CWA feeds EDI 858 containing approved and costed services data to PowerTrack • PowerTrack compares TP cost data against CWA cost data at line-item level • TP invoices within pre-set thresholds and tolerances will be automatically approved

  4. Phase I Process Overview • TP invoices not within thresholds and tolerances will be approved manually in PowerTrack by Origin PPSO • U.S. Bank pays TP via Electronic Funds Transfer (EFT) • PowerTrack sends payment data to CWA • Certifying Officer certifies PowerTrack Summary Invoice (PSI) and forwards it to supporting Payment Center • Payment Center pays Bank

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