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PROCUREMENT PLANNING

PROCUREMENT PLANNING . Procurement planning is a management tool Involves Identification of all procurement activities , determining the magnitude ,categorizing into goods , works or services, determining the estimated cost and the estimated delivery time.

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PROCUREMENT PLANNING

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  1. PROCUREMENT PLANNING Procurement planning is a management tool Involves Identification of all procurement activities , determining the magnitude ,categorizing into goods , works or services, determining the estimated cost and the estimated delivery time.

  2. Importance of procurement planning Fitzhugh Dodson: Without goals and plans to reach them you are like a ship that set sail with no destination George L. Morrissey : developing the plan is actually laying out the sequence of events that have to occur for you to achieve your goal Planning is bringing the future into the present so as to know what will be done at a given time .

  3. What is a procurement Plan Schedule indicating What is needed How much . Where when

  4. Procurement planning - Steps Determine what goods ,works , and services are to be procured Determine your organization capacity to implement procurement , institutional, staffing competence and training. Decide whether you will implement the plan or will appoint an agent

  5. Planning cont------ • Package your contracts • Choose procurement method • Determine lead time for each package • Schedule the procurement process • Develop a critical path • Review every month and revise .

  6. Basic aims of World Bank Procurement guidelines Promoting economy and efficiency in implementation of the projects Providing equal opportunity to all legible bidders from developed and developing countries to compete in the bidding process Provide competition and transparency in the procurement process Ensure that all its members get equal business opportunities

  7. Determining the lead time List every activity of the procurement process Estimate time required for each activity –Administrative, and delivery lead times Allow for slippages

  8. Components of a procurement Plan List all contracts to be awarded under the project . Estimate costs for each contract List the procurement method that will be used for each contract Estimate the time frame for each activity of procurement and the whole contract Identify the contract manager

  9. Important considerations when developing the plan Continuously review and update the plan. Keep all the information in organized system / filing system. Know the length of each procurement method Schedule procurements according to available resources . Understand the project objectives.

  10. Role of the World Bank and ASARECA ASARECA reviews the project implementer’s procurement plan ,documents, and procedures related to the project. ASARECA reviews the implementers performance through project supervision missions to ensure that the actual procurement process is in accordance with the approved procurement plan The approved procurement plan is to be in conformity with the sub grant agreement. There can be prior review and post review by ASARECA Thank you

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