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DHHS COE Meeting Agenda April, 2014

DHHS COE Meeting Agenda April, 2014. Contract Compliance Reporting Contract Update Questions and Answers. Office of Procurement & Contract Services. Quarter 3 – SFY 2014 Contract Report for Center of Excellence April 2014.

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DHHS COE Meeting Agenda April, 2014

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  1. DHHS COE Meeting AgendaApril, 2014 • Contract Compliance Reporting • Contract Update • Questions and Answers

  2. Office of Procurement & Contract Services Quarter 3 – SFY 2014 Contract Report for Center of Excellence April 2014

  3. Q3 - Average Number of Days Contract or Amendment Approvals (RFPs not included)

  4. Q3 - Average Number of Days Contract or Amendment Approvals

  5. Q3 - Department Timely Approvals

  6. Department Timely ApprovalsQ3 - Monthly Comparison

  7. Q3 - Contract and Amendment Approval Times (RFPs not included)

  8. Q3 - Divisions submitting all contracts prior to the effective date • Division of Health Service Regulation • Division of State Operated Healthcare Facilities • Office of Rural Health and Community Care

  9. Q3 - Compliance Rating Monthly Comparison 65% 63% 79% 55% In Compliance %

  10. Q3 - Compliance Rating

  11. Divisions with a Compliance Rating above 90%

  12. Q1 - Q3 – Areas of Compliance( RFPs not included)

  13. Contract News A RFA Committee was formed in October to look at opportunities for efficiencies in the RFA process. Some key areas are: • Develop RFA like RFP; whereby the RFA becomes the contract • Look at the role of the reviewers/approvers in the contract approval process (Essential/Non Essential • Range Analysis to determine the average number of days it currently takes to develop a contract from a RFA • Committee Members: Sherri Settle, Sherri Garte, David Oglesby, David Womble, Dr. Robin Cummings, Sharon Jordan, Carlotta Dixon, Sharon Smith, bj Avent-Farmer, and Allison Owen

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