2014 Annual Meeting Agenda

1. Welcome &Quorum Determination • Approval of 2013 Annual Meeting Minutes • Financial Model • Treasurer’s Report • Grants Report • Membership Report • Resource and Development Report • Communications Report • Approval of Amended Bylaws • Election of Directors • Recognition • Questions & Answers • Adjournment 2014 Annual Meeting Agenda The Community Foundation At The Venice Golf & Country Club

2. Income Assets Expenses Operating Expenses Events Checking Account Financial Model Tax-Exempt Donor-Advised Funds at the Gulf Coast Community Foundation Dues Grants Gifts Management Fees Dividends + Capital Gains Capital Losses The Community Foundation At The Venice Golf & Country Club

3. Treasurer’s Report 2013 Fund Activity Beginning Balance $168,770 Additions: • Dues & Contributions 42,222 • Fund-Raising 13,000 • Interest & Dividends 3,820 • Investment Gain 16,748 Disbursements: • Grants (41,496) • Management Fees (936) Ending Fund Balance $202,128 Increase (Decrease) for Period $ 33,358 The Community Foundation At The Venice Golf & Country Club

4. Treasurer’s Report 2013 Investment Fund Balances General Fund $121,045 Endowment Fund $81,083 Total 2013 FundBalance$202,128 The Community Foundation At The Venice Golf & Country Club

5. Treasurer’s Report 2013 Checking Account Activity Beginning Balance $3,423 Ending Balance $4,052 Increase (Decrease) for Period $629 Total Net Assets Beginning Balance $172,193 Ending Balance $206,180 Increase (Decrease) for Period $33,987 The Community Foundation At The Venice Golf & Country Club

6. Treasurer’s Report 2013 Ordinary Expenses Annual Membership Drive (printing, copying, envelopes, mailing & postage) $ 662 Communications & Publicity (brochures & stationary) 178 Website 131 P.O. Box 86 General Office Supplies 93 Total Ordinary Expenses $ 1,150 The Community Foundation At The Venice Golf & Country Club

7. Grants Process • September - Grant amounts determined • October - Application form available • November - Application deadline • December - Committee selects finalists • January - On-site evaluations • February – Grant recommendations to Board • March - Grants awarded at luncheon • April – Follow-up visits begin Note: August – Video interviews begin The Community Foundation At The Venice Golf & Country Club

8. Grants • 2013 Luncheon – 15 grants worth $39,496 • 2013 Spring Putting Contest – 3 grants worth $1000 • 2013 Putting Contest – 3 grants worth $1000 (See Website for Recipients/Committee/Visit Partners) Looking Ahead • 2014 Luncheon on March 19 (Reserve Your Table Now!) • 4 New Committee Members • Greater Outreach? The Community Foundation At The Venice Golf & Country Club

9. Grants The Community Foundation At The Venice Golf & Country Club

10. Membership Looking Ahead • Follow-up contacts in late March The Community Foundation At The Venice Golf & Country Club

11. Resource & Development Total to Foundation = $14,899 2013 Reverse Raffle • 165 Tickets Sold + Wildcard • 234 Dinner Reservations (220+ Attendees) • $11,976 Profit 2013 Spring Putting Contest • 83 Entrants • $1280 Profit 2013 Fall Putting Contest • 85 Entrants • $1643 Profit Looking Ahead • New Event Chairs/Committees • New Event? The Community Foundation At The Venice Golf & Country Club

12. Resource & Development The Community Foundation At The Venice Golf & Country Club

13. Publicity/Communications 2013 Achievements • Press/TV coverage • Community Forum Participation • Legend Articles • Updated Bulletin Board • Brochure • Display Stand • Website (www.vgccfoundation.org) (28,000 visits) • Grant Recipient Video Interviews Looking Ahead • New Logo/Slogan • Social Media? • Survey? • Newsletter (“Foundation Facts”)? The Community Foundation At The Venice Golf & Country Club

14. Proposed Bylaws Amendments • Foundation Name: Replace “&” with “and” • Purpose: Add modifier “in the Venice area” • Director Removal: Add explicit “with or without” cause • Action w/out a meeting: Include email communication • Action w/out a meeting: Require “majority plus one” approval • Board Powers: Exec Committee recommends grant amounts • Board Powers: Grants from annual net income not to exceed 75% • Board Powers: Permit endowment & other investment fund types • Board Powers: Remove making contracts, borrowing, lending The Community Foundation At The Venice Golf & Country Club

15. Proposed Bylaws Amendments • Officer Elections: Remove restriction on consecutive terms • All Committees: Members subject to Board approval • Resource and Development: Rename “Development” • Grants Committee: Allow re-appointment after 12-month absence • Grants Committee: Presents follow-up report to Board • Finance Committee: Tracks and reports receipts & expenses • Publicity Committee: Rename “Communications” Committee • Publicity Committee: Conducts outreach to increase awareness The Community Foundation At The Venice Golf & Country Club

16. Election of Directors Nominees • Marti Campbell • Maureen Heakin • Deb Sanders • Bill Schaffnit The Community Foundation At The Venice Golf and Country Club

17. Recognition Current/Past Directors & Committee Chairs • Allen Westerfield • Sherry Borgsdorf • Terry Bole • Cindy Wood • Peter Campisi • Marti Campbell • Warren Hall • Jim Baker • Del Borgsdorf • June Midkiff The Community Foundation At The Venice Golf and Country Club

18. Special Recognition Goes To: Carole Raymond - Officer - Chair - Donor - Ambassador - Role Model - Advisor - Governor - Friend The Community Foundation At The Venice Golf and Country Club

19. Questions and Answers Do you have questions about: • Operations • Gulf Coast • Finances • Grants • Membership • Fundraising • Communications • Bylaws • Long-Range Planning • How You Can Help • Other? The Community Foundation At The Venice Golf and Country Club

20. Adjournment Thank you for: Attending/Participating Joining/Renewing Volunteering And most of all for: “Giving Beyond Our Gates” The Community Foundation At The Venice Golf and Country Club