Using the Online Candidacy Application System (OCAS)

1. Tools of the Trade • Using the Online Candidacy Application System (OCAS) • Implementing the Psychological Assessment Process

2. . Inquiring Enrolling Declaring Certified Candidate Continuing Candidacy Licensed Local Pastor Deacon Provisional Member Ordination Elder INQUIRING Contact your local church pastor, another deacon or elder, or your district superintendent. Persons are encouraged to use these resources:

3. . Inquiring Enrolling Declaring Certified Candidate Continuing Candidacy Licensed Local Pastor Deacon Provisional Member Ordination Elder enrolling • The District Superintendent (DS) invites the candidate into the Online Candidacy Application System (OCAS) by clicking the INVITE CANDIDATES button (shown below) on their screen. Fill out the information on the invitation screen; then click the “Save & Invite” button at the bottom of the screen. • An email invitation will be sent by the system to the new candidate and a new record for that candidate will be created. • All OCAS users add candidacy@gbhem.orgto email contact/address list to ensure receipt of all emails.

4. . Inquiring Enrolling Declaring Certified Candidate Continuing Candidacy Licensed Local Pastor Deacon Provisional Member Ordination Elder enrolling Canapply.gbhem.org OCAS is the system in which new candidates are enrolled. All users must log in using their email address and password to access the records in this system.

5. . Inquiring Enrolling Declaring Certified Candidate Continuing Candidacy Licensed Local Pastor Deacon Provisional Member Ordination Elder enrolling Canapply.gbhem.org If users forget their password, they may use the link provided on the log in screen to reset it.

6. . Inquiring Enrolling Declaring Certified Candidate Continuing Candidacy Licensed Local Pastor Deacon Provisional Member Ordination Elder enrolling New User Invitation Screen

7. . Inquiring Enrolling Declaring Certified Candidate Continuing Candidacy Licensed Local Pastor Deacon Provisional Member Ordination Elder enrolling Once the personal information is filled out, the candidate clicks the TASK tab (shown below) to move to their TASK LIST to begin the process. The items must be completed in the order that they appear. The application (Form 101) is task three on the list. The OCAS Invitation contains the following information: • A link to the OCAS Users manual to assist them in computer set-up; • Information about the next steps in the process; • A link which will log them into OCAS to allow them to create a password and fill out their Personal Information page;

8. . Inquiring Enrolling Declaring Certified Candidate Continuing Candidacy Licensed Local Pastor Deacon Provisional Member Ordination Elder The Task Screen enrolling

9. . Inquiring Enrolling Declaring Certified Candidate Continuing Candidacy Licensed Local Pastor Deacon Provisional Member Ordination Elder enrolling • Once the candidate has submitted their application (TASK 3) an email is sent to the DS requesting signature. • An email is also sent to the Candidacy Registrar (CR), and Mentor informing them of the new candidate. • After the DS signs the application a similar email is sent to the Mentor requesting signature. • Both e-signatures must be completed before the candidate can move to the next step.

10. . Inquiring Enrolling Declaring Certified Candidate Continuing Candidacy Licensed Local Pastor Deacon Provisional Member Ordination Elder enrolling Viewing the To Do List After logging in, both DS and Mentor are taken to the “Waiting on Me” screen which shows candidates that are “waiting” for a DS/Mentor related task to be completed. Click on the item in the TASK column of the candidate.

11. . Inquiring Enrolling Declaring Certified Candidate Continuing Candidacy Licensed Local Pastor Deacon Provisional Member Ordination Elder enrolling Signing an Application To view and sign the Form 101, click on the “signature” on the TASK list of the candidate. A pop up will appear in front of you. To view the application, click the Form 101 link (in blue). To sign the application, click the E-SIGN button on the bottom of the pop-up.

12. . Inquiring Enrolling Declaring Certified Candidate Continuing Candidacy Licensed Local Pastor Deacon Provisional Member Ordination Elder enrolling Once both the DS and Mentor has signed the candidates application they will receive an email instructing them to pay their $75 candidacy fee. They may do so by clicking the next item on their task list.

13. . Inquiring Enrolling Declaring Certified Candidate Continuing Candidacy Licensed Local Pastor Deacon Provisional Member Ordination Elder The Psychological Assessment Phase

14. . Inquiring Enrolling Declaring Certified Candidate Continuing Candidacy Licensed Local Pastor Deacon Provisional Member Ordination Elder Psychological assessment • Mentors from conferences that use Nashville for psychological evaluation will receive a link to Form 112 “Request for Psychological Packet” The Online Candidacy Application System recognizes conferences that do not use Nashville for psychological evaluation. In this case, the candidate will be prompted to contact their conference to follow their specific instructions for this phase. • Upon completion of all phases of candidacy, the mentor will log into the system and complete Form 113 “District Committee Report.” By so doing, the action of the dCOM will be logged into the Candidate’s record and the “certification,” “delay,” or “denied” choice of the dCOM will be recorded and the process is complete.