Leadership and Nominating Committee and Chapter Elections September 4, 2019

1. Leadership and Nominating Committee and Chapter Elections September 4, 2019

2. Agenda • LNC background • Educating the chapter • Elections process summary • Potential officer eligibility • Interview, slating, challenger processes • The vote • Elections schedule • Resources and reminders

3. LNC Purpose • To identify leadership potential and interest within the chapter • To act as the chapter’s human resources department • Goal: maximize the chapter’s leadership potential.

4. General LNC notes • Ensure chapter is appointing their LNC correctly • Composition of LNC may vary by chapter • Members of LNC may not run for office • Director Leadership is an APPOINTED position and acts as chair of the committee

5. LNC Guiding Principles • Be objective • Be professional • Respect each other • Maintain confidentiality • Keep in mind the chapter’s best interest • Utilize servant leadership • Pi Beta Phi leadership model

6. Educating the Chapter • Ensure your entire membership is familiar with the role of LNC and elections process – not just Executive Council / Chapter Leadership Team or those applying for positions • Host a “job” fair or create other ways to highlight Executive Council / Chapter Leadership Team positions • *Remember* the positions and structure will be new this year so education will be critical!

7. Elections Process Summary • Distribute & accept ideal slate form • Distribute & accept applications • Conduct interviews • Meet to prepare slate • Presents slate to AAC/Executive Council for approval • Confirm slated candidates accept nomination • Present slate to chapter • Chapter votes on slate

8. Potential Officer Eligibility • Must submit an application • Must fulfill requirements specified by the C&S and chapter bylaws • Maintain chapter’s initiated member or Executive Council / Chapter Leadership Team required GPA • Meet all financial obligations • Not be or have been on academic, financial or general probation by the chapter or the university during the past year • Meet any local bylaws requirements • Request dispensation as needed

9. Interview Process • Schedule interviews as applications come in • Determine interview questions in advance • Consider where interviews will take place • All LNC members need to be present • One AAC member should be present • Interviews should last 15 - 20 minutes

10. Slating Process • Prepare the slate • Present to Executive Council & AAC for approval • Make changes if required • Notify candidates & obtain their acceptance • Announce slate to chapter & post publicly • Appointed positions within the new structure and as per chapter bylaws

11. Challenger Process • Expectations for process in bylaws • LNC announces “Challenge By” date in chapter meeting • Eligibility to challenge • Must be eligible to serve • Must have gone through the application/interview process • May not have accepted a nomination for another position • Challenger written statement & resume posted • LNC hosts “Meet the Candidates” session • No campaigning of any kind • LNC should inform Operations Specialist of any challengers

12. The Vote • GOAL: To elect all slated candidates • LNC should be prepared to share brief justification for candidates as needed • VPA (currently) / VP Operations (starting 2020) prepares ballots in advance • Voting with no challengers vs. voting with challengers • Announcement of elected officers • Announcement of appointed officers

13. Sample Elections Schedule • September 25th- Announce openings & applications available online • October 15th - Applications due at midnight • October 21st & 22nd– Executive Council / Chapter Leadership Team interviews • November 5th – Executive Council /AAC votes on slate • November 10th-12th - LNC confirms candidate acceptance of slate & addresses any challengers • November 20th - Slate announced to chapter • November 27th - Slate voted upon by chapter

14. Post-elections • Outgoing VPA (currently) / VP Operations (starting 2020) should enter all new officers in eReports immediately following elections with date of installation the “effective” date.

15. Mid-Term Vacancies • Elections should still occur through the formal elections process • A member may be temporarily appointed in some situations • She is not a member of Executive Council / Chapter Leadership Team, but filling the duties of the role • Consider the cascade effect in filling one vacant position • During the summer LNC, in consultation with the Operations Specialist, may begin the process through emails, phone interviews and conference calls • Chapters should inform the Operations Specialist of any mid-term vacancies

16. Available Resources • Local (currently): AAC Chairman and/or Director Leadership (LNC) Advisor • Local (January 2020): VP Operations Advisor and/or Director Leadership (LNC) Advisor • Regional: Operations Specialist • Fraternity: Director Operations and Leadership Development Consultants • Regional calls with LNCs this fall!

17. Available Resources • Online Learning Center Officer Training courses • All courses will be available at the beginning of November to be assigned to new officers as soon as they are elected and entered into eReports • Director Leadership Course educates about the LNC process • Resource Library (LNC Tab) • LNC Elections Guide (updated!) • Chapter Evaluation • Officer Job Descriptions • Pi Beta Phi Leadership Model

18. Final Thoughts • LNC does NOT elect or appoint anyone • LNC presents suggestions based on the positions to be filled and their ongoing evaluations of the pool of talent and interest • LNC may be able to offer insight into a member’s particular talents that the rest of the chapter may not be aware of or has not considered • Chapter members may ask questions about slating decisions – remember all LNC discussions and deliberations are confidential. • AACs role is to provide guidance and approve process • As difficult as it may be, LNC shouldn’t be pressured to provide specific details to their peers!

19. Thank you for joining us! Questions?