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A Tale of Two Programs The Alliant Governmentwide Acquisition Contracts (GWACs) and Schedule 70

A Tale of Two Programs The Alliant Governmentwide Acquisition Contracts (GWACs) and Schedule 70. Breakout Session # 214 Michael O’Neill, GSA GWAC Program Director Todd Richards, GSA GWAC Contracting Officer Time: 2:00 pm - 3:15 pm. 1. Overview. Background

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A Tale of Two Programs The Alliant Governmentwide Acquisition Contracts (GWACs) and Schedule 70

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  1. A Tale of Two Programs The Alliant Governmentwide Acquisition Contracts (GWACs) and Schedule 70 Breakout Session # 214 Michael O’Neill, GSA GWAC Program Director Todd Richards, GSA GWAC Contracting Officer Time: 2:00 pm - 3:15 pm 1

  2. Overview Background Similarities and Differences Between the Alliant GWACs and Schedule 70 Selecting Your Procurement Vehicle Risk Mitigation – GWAC Scope Reviews GSA Online Tools for GWACs/Tools for GWACs and Schedules Summary Questions

  3. Background

  4. Integrated Technology Service (ITS) offers government access to the spectrum of IT products and services, and to strategic solutions that meet customer needs ITS Offerings Internet Services ITS “Great Government through Technology” Data Centers & Storage Satellite Services Software & Applications Communication Networks & Services Computer Systems & Hardware Professional Services Strategic Initiatives Sustainability Socioeconomic Wireless & Mobility Cybersecurity

  5. ITS delivers products and services through four main channels • ITS helps government execute its core mission by making IT acquisitions: • Faster • Cheaper • Easier IT Schedule 70 Fair and reasonable prices for IT products and services Office of Infrastructure Optimization Good for Government Programs ITS Governmentwide Acquisition Contracts Comprehensive and flexible contracts that provide virtually any IT services Network Services Your one-stop shop for telecommunications solutions. 5

  6. Governmentwide GWAC Centers 8(a) STARS VETS COMMITS-NG Alliant SB Small Business GWAC Center (877) 327-8732 Alliant Enterprise GWAC Center’s West & Southwest (877) 534-2208 6

  7. GWACs and Multiple Award Schedules

  8. Similarities and Differences Between the Alliant GWACs and Schedule 70

  9. Similarities Between Alliant GWACs and Schedule 70 Pre-competed, easy-to-use IT contracts Streamlined ordering procedures Reduced procurement lead times Access to premier IT Contractors Supportive of small business goals through socio economic credits Supports planning for IT lifecycle acquisitions Exempt from the Economy Act Accessible through direct or assisted acquisition Ordering through GSA E-tools

  10. “What are the differences between the Alliant GWACs and Schedule 70?”

  11. Differences

  12. Differences

  13. Differences

  14. Differences

  15. Differences

  16. Differences

  17. Differences

  18. Differences

  19. Differences

  20. Differences

  21. Difference:Risk Mitigation Factors Associated with the Alliant Contracts

  22. Alliant Contracts include Oversight and Risk Mitigation to help our GWAC customers achieve Quality Share IT acquisition best practices Review task scope for compatibility Educate stakeholders on the proper use of GWACs Customer Agency Offer acquisition strategies to customer agencies Award and administer base contracts Provide guidance on contract terms and conditions Ensure that Fair Opportunity is applied (IAW FAR 16.505)

  23. Purpose of Pre-Solicitation Scope Reviews for GWAC Task Orders Assist clients in acquisition planning Promote quality assurance & integrity of GWACs per OMB Designation Allow early risk mitigation Optional—not mandatory Advisory—OCO has total control and responsibility for Order Required Information SOW or Statement of Objectives (SOO) IGCE including labor categories and hours Scope compatibility review form Principle purpose (e.g. IT service based solution) Procurement history & areas of concern (background) Total dollar amount

  24. Scope Review Process Review SOW and identify any areas of concern including any disconnects between IGCE and SOW language Request client to provide clarification of identified issues and any additional information Respond to client w/in 2-5 business days after all info received.

  25. Scope Summary Principle purpose must be an IT services-based solution IT equipment and supplies (i.e. Hardware, software licenses…) can NOT be thesole purpose of the requirement Ancillary equipment and services (both IT and non-IT) must be integral to the overarching IT solution; no dollar or % limitations imposed--OCO discretion

  26. How to Submit a Scope Review Request Client submits request for compatibility review to: Alliant: AlliantSowReview@gsa.gov Alliant SB and other SB GWACs: SowReview@gsa.gov

  27. Selecting Your Procurement Vehicle

  28. So, Which Vehicle Should I use ? Both vehicles offer cost effective, streamlined acquisition options for IT requirements. Clearly, there is overlap in terms of scope and available contract types. Start by assessing the unique aspects of your requirement and ask yourself the following questions: Does my IT requirement meet the definition for a commercial item? If yes, either vehicle may be used If no, only a GWAC may be used

  29. So, Which Vehicle Should I use ? Is my IT requirement solely for hardware or software? If yes, Schedule 70 should be used if the items are commercial items GWACs may never be used solely for hardware/software requirements Do I need a BPA structure? If yes, MAS 70 may be used; GWACs may also be structured to achieve the same outcome offered by a BPA through the use of optional CLINs, NTE CLINs and a combination of contract types to achieve maximum flexibility and risk management (e.g. hybrid task order) Do I need a cost type Order? If yes, then GWACs offer cost type Orders

  30. So, Which Vehicle Should I use ? Does my IT requirement involve ancillary support (i.e., non-IT subject matter experts, ancillary construction, hardware, software etc…) to achieve an integrated IT solution? Whereaseithermay be viable, the process is very different for each vehicle. GWACs are specifically designed to support complex integrated IT solutions offering a single prime to manage an Order MAS 70 accomplish an integrated solution through “Contractor Team Arrangements (CTAs) ” offering multiple Primes to manage an Order

  31. So, Which Vehicle Should I use? Your acquisition strategy for each Order should be determined based on: your agency's policy and objectives scope contract type commercial/non commercial contractor pool/incumbent teaming/subcontracting ancillary services and support in achieving a total integrated solution Hopefully we have given you some ideas, so be creative and ask questions

  32. GSA Online Resources/Tools for GWACs and Schedules

  33. Schedules eLibrary www.gsaelibrary.gsa.gov • A great resource for market research • Information on the Terms and Conditions of the Schedule 70 Contract • Listing of Contractors and Special Item Numbers (SINs) • Access to most eCatalogs of IT Schedule 70 Contractors • Information on GWACs

  34. Alliant Websitewww.gsa.gov/alliant

  35. Alliant Small Business Websitewww.gsa.gov/alliantsb

  36. GSA Advantage! www.gsaadvantage.gov Federal Government’s premier online shopping superstore Facilitates access to more than 40 million commercial products and services Enables convenient search feature by keyword, part number, manufacturer, contractor, and contract # Streamlines acquisition for Supply Chain and Schedule Purchases under IT 70

  37. eBuy- www.ebuy.gsa.gov Facilitates the request for submission of quotes or proposals for commercial products, services, and solutions offered through GSA Federal Supply Schedules and Governmentwide Acquisition Contracts (GWACs) Customer prepares RFQ or RFI Online Helps Customer to find viable sources of supply Prepares RFQs/Define Parameters Allows the buyer to procure big-ticket items

  38. Summary Some Considerations for your Acquisition Strategy: Do you require an Integrated total solution (e.g. service, hardware, software, ODCs)? Is the requirement commercial or non commercial? Do you need all contract types? Do you need only hardware or software? Do you want the Incumbent to participate in the competition? Do you want a BPA or BPA like arrangement? Do you want one Prime or Multiple Primes to be responsible for performance? Do you want flexibility to subcontract/team at the task Order level?

  39. Schedule 70 Resources Customer Support Line: (General Information) 703-605-2700 (M-F 8:00 am - 4:30 pm EST) email: it.center@gsa.gov Multiple Award Schedules Desk Reference www.gsa.gov/cmls Contractor Teaming Agreement guidance www.gsa.gov/cta Blanket Purchase Agreement guidance www.gsa.gov/bpa

  40. Enterprise GWAC Center Resources Enterprise GWAC Center –SW (817)-574-4331 Enterprise GWAC Center - West (877)-534-2208 Alliant Fax: (817) 574-2437 Alliant E-mail: alliant@gsa.gov Alliant Scope Review: alliantscopereview@gsa.gov Alliant Website: www.gsa.gov/alliant Procuring Contracting OfficerPaul Martin (858) 530-3176 Contract Specialist Todd Richards (817) 574-4331 Director Client Support Mimi Bruce (925) 735-1641 Business Specialist Richard Blake (858) 530-3192 Contract & Ordering Guide: www.gsa.gov/alliant

  41. Small Business GWAC Center Resources Small Business GWAC Center 877-327-8732 Alliant SB Fax: 816-823-1608 Alliant SB E-mail: alliantsb@gsa.gov Alliant Scope Review: sowreview@gsa.gov Alliant SB Website: www.gsa.gov/alliantsb Procuring Contracting OfficerGreg Byrd 816-823-4356 Contract Specialist Lee Tittle 816-823-2370 Business Development Specialist Dean Cole 816-823-2465 Contract & Ordering Guide: www.gsa.gov/alliantsb

  42. QUESTIONS?

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