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Advanced Functions in Microsoft Word

Learn how to create a Table of Contents with hyperlinks, format tables, use headers and footers, insert diagrams, and more in Microsoft Word. This summer session will cover advanced features and provide hands-on practice.

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Advanced Functions in Microsoft Word

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  1. Advanced Functions in Microsoft Word Table of Contents Advanced Features Summer Session

  2. Objectives: • Create a Table of Contents (TOC) with hyperlinks using the “Document for TOC” • Learn advanced features • Formatting Tables • Columns • Header and footer for sections • Tables • Inserting diagrams Summer Session

  3. TOC Project • Two files • TOC directions.doc • Document for TOC.doc • Open merge directions.doc • Follow instructions in class • Complete project in class Summer Session

  4. Preparation • Prepare document (Document_for_TOC.doc) • Decide headings and subheadings • Level 1 – main topic • Level 2, 3, etc. – Level 1 sub topics • Apply Styles • Insert TOC page with title Summer Session

  5. Apply Heading Styles • Select topic text • Style box in Format tool bar • Drop down menu • Choose desired style for selected text Summer Session

  6. Heading Styles • Blue Text = Heading 1 • Red Text = Heading 2 Summer Session

  7. TOC Page • Insert TOC page with title • (in Word: click Insert, click Break…, select Page break, click OK) • Type Table of Contents as title • Add 1 or 2 blank lines • Apply Heading 1 style to title • Table will be added where cursor is located Summer Session

  8. Insert Table of Contents • Insert • References • Index and tables • Table of contents tab Summer Session

  9. Table of Contents Tab 1 2 3 Summer Session

  10. Table of Contents Table of Contents Table of Contents 1 Why use Mail Merge? 2 Plan a Mail Merge 2 Create a Data Source File 2 Steps to make a data source file in a Word table 2 Create a Main Document File 4 Use Mail Merge Helper 4 Steps to use Mail Merge Helper 4 Perform the Mail Merge 6 Advanced Mail Merge Features 6 Summer Session

  11. Save TOC Project • Save merge directions.doc as a new file • Lastname mm toc.doc • Example: jones mm toc.doc • Upload to AFS space Summer Session

  12. More Advanced Features • Format tables • Columns • Header and Footer for sections • Insert features • Hyperlink Open Advanced Word Activity.doc Summer Session

  13. Format Tables • Format Menu • Insert Table Icon • Format Borders and Shading • Table Menu • Table AutoFormat choices Insert Table Summer Session

  14. Format Borders and Shading Summer Session

  15. Table AutoFormat Choices Preview Summer Session

  16. Columns Columns Icon • Use for readability, separate items, etc. • Two approaches • Columns Icon • Format Menu – choose Columns Summer Session

  17. Header and Footer for Sections • Different header or footer for document sections. • Make sections by adding a section break (Insert > Break > Section…) • Create header or footer specific to sections. (View > Header and Footer) Summer Session

  18. View Header and Footer Toggle between Header and Footer Toggle between Sections Summer Session

  19. Insert Features • Useful features • Format menu > Insert > • Break • Date and Time • Auto Text • Text Box • Diagram Summer Session

  20. Sample Diagrams Summer Session

  21. Hyperlink • Create bookmarks • Insert > Bookmark • Create hyperlinks • Area, button or word to be clicked • Hyperlink Icon • Insert > Hyperlink Summer Session

  22. Insert Hyperlink Summer Session

  23. Advanced Features Word Activity • Use document Advanced Word Feature Activity.doc • Follow directions • Save and post to AFS space • Send to instructor using the Digital Drop Box. Summer Session

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