Understanding Management: Key Concepts and Functions

Chapter 1 Managers and Managing

Management Key Concepts • Organizations: People working together and coordinating their actions to achieve specific goals. • Goal: A desired future condition that the organization seeks to achieve.

Management Management: • The process of using organizational resources to achieve the organization’s goals by... • Planning, Organizing, Leading, and Controlling

Additional Key Concepts • Resources are organizational assets which include: • People. • Machines. • Raw materials. • Information, skills . • Financial capital.

Managers Managers : Managers are the people responsible for supervising the use of an organization’s resources to meet its goals.

Organizational Performance • Organizational Performance Measures how efficiently and effectively managers use resources to satisfy customers and achieve goals. 1. Efficiency((كفاءه:“Doing things right” • A measure of how well resources are used to achieve a goal. • Usually, managers must try to minimize the input of resources to achieve the same goal.

Organizational Performance 2. Effectivenessفعاليه) ):“Doing the right things” • A measure of the rightness of the goals chosen (are these the right goals?), and the degree to which they are achieved. • Organizations are more effective when managers choose the correct goals and then achieve them.

Managerial Functions • Managers at all levels in all organizations perform each of the four essential managerial functions of • Planning. • Organizing. • Leading. • Controlling.

Four Functions of Management Figure 1 Planning Choose Goals Organizing Controlling Working together Monitor & measure Leading Coordinate

Planning Planning : is the process used by managers to identify and select correct goals and courses of action for an organization. 3 steps to good planning : 1. Which goals should be selected? 2. How should the goal be achieved? 3. How should resources be allocated?

Planning • The planning function determines how effective and efficient the organization is and determines the strategy of the organization.

Organizing • In organizing, managers create the structure of working relationships between organizational members that best allows them to work together and achieve goals. • Managers will group people into departments according to the tasks performed. • Managers will also lay out lines of authority and responsibility for members.

Organizing • An organizational structure is the outcome of organizing. • This structure coordinates and motivates employees so that they work together to achieve goals.

Leading • In leading, managers determine direction, state a clear vision for employees to follow, and help employees understand the role they play in attaining goals. • Leadership involves a manager using power, influence, vision, persuasion, and communication skills.

Leading • The outcome of the leading function is a high level of motivation and commitment from employees to the organization.

Controlling • In controlling, managers evaluate how well the organization is achieving its goals and takes corrective action to improve performance. • Managers will check individuals, departments, and the organization to determine if desired performance has been reached. • Managers will also take action to increase performance as required.

Controlling • The outcome of the controlling function is the accurate measurement of performance and regulation of efficiency and effectiveness.

Levels of Management Figure 2

Areas of Managers Department: • A group of managers and employees who work together and possess similar skills or use the same knowledge, tools,or techniques

First line managers - Responsible for daily supervision of the non-managerial employees who perform many of the specific activities necessary to produce goods and services. Middle managers - Supervise first-line managers. Responsible for finding the best way to organize human and other resources to achieve organizational goals Levels of Management

Top managers – Responsible for the performance of all departments and have cross-departmental responsibility. Establish organizational goals and monitor middle managers. Decide how different departments should interact. Ultimately responsible for the success or failure of an organization. Levels of Management

Levels of Management • Chief executive officer (CEO) is company’s most senior and important manager • Central concern is creation of a smoothly functioning top-management team

Managerial Skills There are three skill sets that managers need to perform effectively. 1. Conceptual skills:the ability to analyze and diagnose a situation and find the cause and effect. 2. Human skills:the ability to understand, lead, and control people’s behavior. 3. Technical skills:the job-specific knowledge required to perform a task. Common examples include marketing, accounting, and manufacturing. • All three skills are enhanced through formal training, reading, and practice.

Skill Types Needed

Management Challenges • Increasing number of global organizations. • Building competitive advantage through superior efficiency, quality, innovation, and responsiveness. • Increasing performance while remaining ethical managers. • Managing an increasingly diverse work force. • Using new technologies.

Understanding Management: Key Concepts and Functions