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Electronic data exchange with Member States

Electronic data exchange with Member States. The file interface. What data?. Financial tables as described in the “Vademecum for the programming period 2000 - 2006”. Tables 2 and 5 (ex-ante evaluation) are excluded from the computerised exchange. THE FILE INTERFACE. Two-way communications

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Electronic data exchange with Member States

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  1. Electronic data exchange with Member States The file interface

  2. What data? • Financial tables as described in the “Vademecum for the programming period 2000 - 2006”. • Tables 2 and 5 (ex-ante evaluation) are excluded from the computerised exchange.

  3. THE FILE INTERFACE • Two-way communications • Data entry in MS/Commission databases are fast and AUTOMATED • Systems independent • Already developed and tested (1994-1999)

  4. Progress per MS (1994-1999)

  5. File interface approach MEMBER STATE European Commission IN-HOUSE DATABASES IN-HOUSE DATABASES DATA TRANSFER FLAT FILE FLAT FILE E-mail EXPORT MODULE IMPORT MODULE FORMATING DEFORMATING SENDING

  6. File interface - Requirements • Prerequisites • Computerised monitoring system - Database • E-mail • To be developed • Export / import modules - Creating / reading structured files

  7. File interface: Exchanged info Commission MS Proposed plan Programming phase Programming phase Decided plan Programme Complement Annual Report + Physical Indicators Reporting phase Reporting phase Forecasts (National budgeted plan) (Actual expenditure plan) Payment phase Payment phase Payment request Information on payments and Commitments

  8. File interface: Types of files • Programming (Tables 1, 3, 4, 6, 7) • Payment request (Table 8) • Annual/final report (Table 10) • Forecasts (Table 9) • National Commitments and payments (optional) • Commission’s commitments (EC => MS) • Commission’s payments (EC => MS)

  9. Structure of a plan

  10. Major Projects / Global Grants Programme Priority 1 Priority 2 Measure 1.1 Measure 1.2 Measure 2.1 Measure 2.2 Major Project / Global grant Measure 1.1 Measure 2.2 Link Link

  11. Version Management

  12. Conventions

  13. Initial structure Convention: The references have numeric values

  14. Insertion of a new measure Approach to avoid The new measure “Information Society” replaces the measure “Technical assistance” bearing its reference. Recommended Approach The initial order is maintained and the new measure bears a new reference

  15. Suppression of an existing measure + add of a new measure Approach to avoid The new measure “Information Society” replaces the deleted measure “Advanced services”. In this case the data of the measure “Advanced services” will be lost. Recommended Approach The financial data of the deleted measure “Advanced services” are set to zero. The new measure “Information Society” bears a new reference.

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