Enterprise Email & Provisioning Project

1. Enterprise Email & Provisioning Project Sande Johnson-Byers Assistant Vice President for Information Technology April 2, 2010

2. Agenda • Project Goals • Project Team Structure • Projected Timeline • Progress Update • Issues & Concerns

3. Project Goals • Build framework for converting to Oracle Identity Management system • Develop foundation for new eProvisioning system

4. Project Goals (cont) • Replace Novell GroupWise Email system with Microsoft • Convert students to Outlook Live • Move faculty and staff to Microsoft Exchange • Migrate File & Print from Novell to Microsoft

5. Project Team Structure

6. Project Team Structure (cont)

7. Projected Timeline

8. Progress Update • Developed and now testing new provisioning system • Re-tested Outlook Live functionality due to changes since POC • Defined requirements for applications to: • Integrate email address books between Outlook Live & GroupWise (later Exchange) • Allow choice of email system so incoming mail is directed to Preferred Email Address (PEA)

9. Progress Update (cont) • Purchased tools to migrate email from GroupWise to Exchange • Met with Legal & University Archives • Reviewed Outlook Live agreement with Microsoft

10. Progress Update (cont) • Investigating: • Best practices in higher education for migrating email from GroupWise to Exchange (migration process, timeline, etc.) • Central Archive solution • Developing: • Migration strategies • Communication strategies • Training & support plans

11. Issues & Concerns • Financing the project • Satisfying desire to increase email quotas • Maintaining business continuity during migration • Migrating email archives (stored in multiple locations) • Continuing integration of address books with U of L Hospital and UPA • Ensuring appropriate access to conduct e-discovery in Outlook Live

12. Questions?