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Preparing for Live@edu

Preparing for Live@edu. IT Forum February 17, 2011. Agenda. Live@edu Project Status Update ( Jim Franceschelli ) What to do with existing email ( Vince Yanusauskas ) Clean-up Organize Get ready to move Migration tools & methods ( Diane Jachimowicz ) Q&A. Preparing for Live@edu.

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Preparing for Live@edu

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  1. Preparing for Live@edu IT Forum February 17, 2011

  2. Agenda • Live@edu Project Status Update (Jim Franceschelli) • What to do with existing email (Vince Yanusauskas) • Clean-up • Organize • Get ready to move • Migration tools & methods (Diane Jachimowicz) • Q&A

  3. Preparing for Live@edu “That's great, it starts with an earthquake, birds and snakes, an aeroplane - Lenny Bruce is not afraid. Eye of a hurricane, listen to yourself churn - world serves its own needs, regardless of your own needs. …. …. It's the end of the world as we know it. It's the end of the world as we know it. It's the end of the world as we know it and I feel fine.” R.E.M.

  4. Live@edu Features & Benefits • Integrated email and calendar • Outlook Web Access (OWA) and Outlook Client • 10 GB email storage space (Currently 200mg w/ Thunderbird - RoyalMail) • Upload attachments of up to 20mb • Support for Windows, Macintosh, Linux and Mobile

  5. Live@edu Features & Benefits • SkyDrive • 25 GB cloud storage • Lite versions of Word, Excel, Powerpoint, and OneNote • Available via web browsers

  6. Update on Challenges & Considerations • First major cloud service • Contract, Secure Communications, Accounts & Credentials • Working with General Counsel and Microsoft on Agreement • Account Provisioning • Identity and Access Management

  7. Update on Challenges & Considerations • Email Archiving • Not easy to archive in a searchable format • We continue to look… • Conversion of existing email • Testing so far has been successful in moving server mail and local email • Contacts & Address books • Also successful in migrating to Live@edu

  8. Update on Challenges & Considerations • Testing Continues, Results look positive: • Shared accounts (Admissions@scranton.edu, ITServices@Scranton.edu ) • Shared Calendar Resources • Events, conference room schedules, etc. • Listservs& RoyalLists • No change expected • Bboard • May possibly be a web based application

  9. Update on Challenges & Considerations • Mobile Device Support • Support for Windows, iPhone, Droid • Blackberry (testing required) • Legacy devices (not likely) • Calendar Migration - not likely • Training • There will be documentation, on-line course materials, and in-person training

  10. New Challenges & Considerations • IDAM System Development • Immutable ID’s and the impact on other systems • Remove PII (Personally Identifiable Information) from your email before it moves • Concurrent Email and Calendar Systems • During transition some will be on Thunderbird/Oracle Calendar and others will be on Live@edu • End Users want time to adjust and prepare for new email & calendar system

  11. Conversion Strategy • Users prepare to move • Organize what is necessary, delete what is not. • Identify Finder Scans (Begin March 2011?) • Department by Department Approach • Early notifications and training • Email accounts & server mail will be migrated to Live@edu (Centrally managed) • End-Users will be provided time to migrate address books and remaining local email (requires end user action)

  12. Live@edu Project Timeline • February 2011- May 2011 • Testing, Document Features, Default Settings, Address Considerations & Concerns • Campus Communications • P/IR Divisional Accounts • Account Provisioning (ties to IDAM Account & Access) • Develop Training Content and Schedules • More Campus Communications • Live@edu training kickoff

  13. Live@edu Project Timeline • Summer 2011 • Staff Accounts Converted • Early Faculty adopters welcome! • August 2011 • Student Accounts Converted • September – November 2011 • Faculty Accounts Converted • Most likely to start 3rd week of Fall term • December 2011 • Current email servers decommissioned • Thunderbird removal • Email Conversion Complete • Winter 2011 • Live@EDU will become Office365

  14. Live@edu Project Timeline • Watch for communications • Clean up your email and prepare to move • Remove PII from email (and desktop) • Staff – Email/Calendar Migration in Summer • Students – Email Migration in August • Faculty – Email/Calendar Migration in Fall …It's the end of the email world as we know it.. And we will feel fine !

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