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Solutions for State and Local Governments Through GSA’s Cooperative Purchasing Program

Solutions for State and Local Governments Through GSA’s Cooperative Purchasing Program. Tom Corcoran – Schedule 70 Cheryl Allen – Schedule 84. May 16, 2012. Federal Statutory Authority. Section 211 of the e-Gov Act of 2002 authorizes State and Local Governments to access Schedule 70:

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Solutions for State and Local Governments Through GSA’s Cooperative Purchasing Program

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  1. Solutions for State and Local Governments Through GSA’s Cooperative Purchasing Program

    Tom Corcoran – Schedule 70 Cheryl Allen – Schedule 84 May 16, 2012
  2. Federal Statutory Authority Section 211 of the e-Gov Act of 2002 authorizes State and Local Governments to access Schedule 70: Information Technology (IT) products, software and services Public Law 110-248 of the Local Preparedness Acquisition Act, authorizes State and Local Governments to access Schedule 84: Products, services and solutions for: Law Enforcement Firefighting/Public Safety Facility Security
  3. GSA’s State and Local Programs Schedule Programs 1122 (Joint Program with Dept. of Army) Cooperative Purchasing Disaster Recovery Purchasing Program Federal Grantee Access to Schedules in Response to Declared Public Health Emergencies Non-Schedule Programs Wildland Fire Program Computers for Learning Surplus Personal Property Donation Program
  4. State and Local Procurement Policy and Preference Programs Procurement Policies Apply Your state or local procurement policies and waiver procedures apply when placing an order using a GSA Program Preference Programs State and Local preference programs are not waived or otherwise affected by GSA’s state and local programs
  5. Always Open for Use Meet GSA Eligible Users Criteria Have State or Local Authority Granted by State or Local Entity State and Local Participation Voluntary No obligation by state and/or local governments to use the Schedules Contractors decide whether to accept orders from state and local governments
  6. Eligibility Eligible Users The 50 states All counties Municipalities, cities, towns and townships Tribal Governments Public Authorities (Public or Indian Housing agencies under the U.S. Housing Act of 1937) School districts Colleges or any instrumentality thereof
  7. GSA State and Local Programs Cost Savings Time Savings Built-in Value Selection Using the GSA Schedule programs can save you time and money, while providing you with an unparalleled selection of local and global contractors and access to GSA's many resources
  8. Selection Cost Savings GSA Schedules Program Benefits A suite of E-Toolsto streamline processes A nationwide network of responsive GSA representatives Pre-negotiated ceiling prices that can be further discounted through head-to-head competition and negotiations Unparalleled access to local and global companies GSA State and Local Programs Time Savings Built-In Value
  9. Schedule Terminology A grouping of Indefinite Delivery, Indefinite Quantity (IDIQ) contracts for similar commercial products and service offerings Special Item Number (SIN) Schedule Number and Name A subcategory of more specific groupings of products and service offerings within a Schedule 132-51 IT Schedule 70
  10. Schedule Contract A five-year IDIQ contract with three five-year options (maximum of 20 years) Negotiated and Awarded Based On Positive past performance Most favored customer discounts Demonstrated financial responsibility Includes Lists and descriptions of available products and services Pre-negotiated ceiling prices Pre-negotiated terms and conditions Made competitive via your jurisdiction’s policies/ordering procedures or GSA’s recommended ordering procedures
  11. GSA Schedules by the Numbers Schedules provide access to over 11 million supplies and services 17,000 GSA Schedule contracts Nearly 80% are small businesses as defined by the U.S. Small Business Administration Includes local businesses throughout the US as well as large, globally-recognized businesses Includes a range of socioeconomic/disadvantaged business concerns State and local governments ordered over $757million in supplies and services in FY 2011
  12. Schedule Contract Pricing Schedule Contractpricing includes a .75% Industrial Funding Fee(IFF) that the contractor remits to GSA Schedule Contract Prices GSA Schedule contract prices are the ceiling prices that can be further discounted Schedule Contractors Allowed to Offer Spot Reductions Jurisdictions Are Encouraged to Seek Additional discounts for Any Purchase (quantity 1) GSA Negotiates Most Favored Customer Pricing The Price You’re Quoted is the Price You Pay
  13. When Can I Use the Schedules? Authorized State and Local Programs In Compliance with your Procurement Policies Permitted use of the GSA Programs State and local customers often turn to GSA for: One Time, Large Dollar Buys Recurring Needs Expeditious and Emergency Procurements
  14. GSA’s IT Schedule 70 Snapshot
  15. Opened Schedule 70 to State and Local Governments at all Times Schedule 70 Background Legislation P.L. 107-137 Sec. 211 of the E-Government Act of 2002 Along with Schedule 70, constitutes the Cooperative Purchasing Program Any Funds Can be Used to Purchase through the Program
  16. Software Term Software Licenses Perpetual Software Licenses Purchase or Rental Web-servers Network servers Cables Routers Gateways Biometric Readers Image capturing cameras Services Training Maintenance Installation IT Professional Services Wireless Services Satellite Services E-Commerce Identity & Access Management Products and Services Hardware IT Schedule 70 provides state and local government customers with direct access to commercial IT products, services and solutions.
  17. IT Schedule 70 Categories Software: 132 32 Term Software Licenses 132 33 Perpetual Software Licenses Hardware: 132 8 Purchase of Equipment 132 9 Purchase of Used/Refurbished Equipment New SIN: 132 99 - Introduction of New Information Technology Services and/or Products
  18. IT Schedule 70 Categories Cont. Services: 132 3 Leasing 132 4 Short Term Rental 132 12 Maintenance of Equip./Repair 132 34 Maintenance of Software as a Service 132 50 Training Courses 132 51 IT Professional Services 132 52 E-Commerce Services 132 53 Wireless Services 132 54 Commercial Satellite Communications (COMSATCOM) Transponded Capacity 132 55 Commercial Satellite Communications (COMSATCOM) Subscription Services 132 60A Electronic Credentials, Not Identity Proofed 132 60B Electronic Credentials, Identity Proofed 132 60C Digital Certificates, including ACES 132 60D E-authentication Hardware Tokens 132 60E Remote Identity & Access Managed Service Offering 132 60F Identity & Access Management Professional Services 132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Prog. 132 62 HSPD-12 Product and Service Components 132 100 Ancillary Supplies and/or Services
  19. 70% Purchasing Power of Schedule 70 13%17% Fiscal Year 2012 Total Sales: $16 Billion Services $11.1Billion Hardware $2.2Billion Software $2.7Billion Services Hardware Software
  20. Schedule 70 – Solutions Cloud IT Services Computer and Networking Hardware Systems Life Cycle Integration Cyber Security Data Centers and Storage SmartBuy: Commercial Software Solutions Satellite Services Software and Applications Wireless and Mobility
  21. For Assistance on Schedule 70 In addition to GSA’s CSDs and E-Tools, additional information and assistance in using Schedule 70 is available through: http://www.gsa.gov/schedule70 Call or Email the IT Schedule 70 Helpline (877) 446-IT70 (4870) 8:00am – 5:00pm EDT/ESTMonday – Friday it.center@gsa.gov
  22. GSA’s Schedule 84 Snapshot
  23. Opened Schedule 84 to State and Local Governments at all Times Schedule 84 Background Legislation P.L. 110-248 The Local Preparedness Acquisition Act of 2008 Along with Schedule 84, constitutes the Cooperative Purchasing Program Any Funds Can be Used to Purchase through the Program
  24. 15% 15% Purchasing Power of Schedule 84 Combined FY2011 Sales Federal, State, & Local Total Sales: $61 Million - FY11 (Cum) Total Sales: $36Million – FY12 (April-YTD) 70%
  25. Schedule 84 – Attachment 1: Marine Craft Boats, Engines, Trailers, Spare Parts & Accessories Harbor/Waterfront Security Products & Services Marine Craft Repair and Modifications to all type Marine Craft Professional Consulting and Training Services for Marine Craft, Harbor, or Waterfront Floating Marine Barriers, and Booms
  26. Schedule 84 – Attachment 2: Firefighting and Rescue Equipment, Urban and Wildland All types of Urban and Wildland Firefighting Equipment and Supplies Flood Control Products, Medical Rescue Kits and Patient transport/immobilization devices Fire Extinguishing/Suppressing Products Breathing Air Equipment & Respiratory Protection Products Hoses, Valves, Fittings, Nozzles, Couplings and Related Accessories Aerial Search and Rescue and Aerial Firefighting Products
  27. Schedule 84 – Attachment 3: Alarm & Signal Systems, Facility Management Systems, Professional Security/Facility Management Services and Protective Service Occupations (Guard Services) Security Systems Integration and Design Services Security Management and Support Services Security System Life Cycle Support Alarm and Signal Systems, Access Control Systems, Intrusion Detection Systems, Patient Wandering Detection, and Fire Alarm Systems Facility Management Systems including building comfort systems and integrated security system and Professional Security/Facility Management Services
  28. Schedule 84 – Attachment 3: Alarm & Signal Systems, Facility Management Systems, Professional Security/Facility Management Services and Protective Service Occupations (Guard Services) – Cont. Protective Service Occupations including Guard Services, Alarm Monitors, Baggage Inspectors, Corrections Officers, Court Security Officers, Detection Dog Handlers, Detention Officers, Firefighters, Police Officers and Categories to support operation of on-site Security Functions, and other support and related categories.
  29. Schedule 84 - Attachment 4: Special Purpose Clothing Gloves, Protective Clothing, Hazmat Clothing, Rainwear, Footwear, Extreme Cold Weather Clothing, Fire Fighting Clothing, Wildland Fire Fighting Clothing, Flotation Devices, Security Clothing, High Visibility and Reflective Products, Medical/Hospital Clothing, Industrial Work Clothing, Concealment Clothing, Miscellaneous Undergarments for use with Special Purpose Clothing, and Cool/Hot Clothing Products.
  30. Schedule 84 - Attachment 5: Law Enforcement and Security Equipment Supplies and Services Body Armor, Miscellaneous Personal Law Enforcement Equipment Restraining Equipment, Canine Training and Handling Equipment, Search and Detection Night Vision Equipment Alcohol and Drug Detection Kits and Devices Bomb Disposal and Hazardous Material Equipment Radiation / Nuclear material Detection Equipment
  31. Schedule Terms and Conditions Contract Ts&Cs are available via eLibrary Clause exceptions that do not apply to orders placed by state and local governments include: Federal Prompt Payment Act – The ordering entity’s prompt payment laws take precedence Disputes – GSA is not a party to resolving disputes within the Cooperative Purchasing Program Commercial Item Contract Terms and Conditions Unique to the Federal Government – Applies to Federal Ordering Activities only Patent Indemnity Clause – Applies to Federal Ordering Activities only State and local governments may need to address these areas at the order level
  32. Acquisition Research with GSA’s online tools, GSA Advantage!, eLibrary and eBuy Sending aRequest for Quote (RFQ) to a Selected Contractor (can use eBuy) Defining the Scope of Requirements Example Cooperative Purchasing Process Evaluating Proposals and Making a Selection Receiving Productsor Services from the Contractor Paying the Contractor as per the contract agreement
  33. Transmit Request for Quote (RFQ) with Statement of Work (SOW) for Services Oral or Written Quotes and Delivery Instructions Acceptable Select a Contractor and Purchase GSA Recommended Ordering Procedures (FAR 8.4) At or below Micro-Purchase Threshold ($3K) Contractors Must Accept Government Purchase Cards $3,000
  34. Develop a Performance-basedStatement of Work (SOW) for Services Include Evaluation Criteria toDetermine “Best Value” Offer Must Receive and Evaluate at Least Three Proposals in Accordance with Evaluation Criteria Select the Contractor that Offers the “Best Value” GSA Recommended Ordering Procedures (FAR 8.4) Above the Micro-Purchase Threshold Government Purchase Card Acceptance is not Mandatory, but Strongly Recommended $3,000+
  35. GSA Advantage! GSA eBuy GSA Advantage! https://www.gsaadvantage.gov/
  36. Schedule Contracts State and Local GSA eLibrary Filter types of businesses by Schedule/SIN Icons denote State and Local Programs http://www.gsaelibrary.gsa.gov
  37. Registration Current S&L registration for GSA Advantage!®and eBuy must be done through GSA Advantage! For immediate registration, users must have a .gov, .edu, or .xx.us (where xx is state code) Users without approved domain names will have to go through alternate process with the GSA Advantage! helpdesk.
  38. Alternate Registration Process A request must be submitted in writing on official letterhead of your particular state or local government organization The name of the state or local organization must be on the letterhead The letter must be dated and signed by an approving official who will serve as the point of contact (POC) for any and all individuals who may request a GSA Advantage! account in the future using that second level domain Name, phone, email, and title of the POC Provide the second level domain requested A short paragraph explaining your organizational mission and authority You may submit the request with attached letterhead document via email to GSA.Advantage@gsa.gov or mail to: GSA Federal Acquisition ServiceContract Services Management Division (QI0A)Attention: GSA Advantage2200 Crystal Drive, Suite 8014Arlington, VA 22202 Please note that GSA will review each request and determine if that domain will be approved for ordering on GSA Advantage!. You will be notified of the decision via email. GSA_028
  39. GSA Resources Customer Service Directors (CSDs) Free Training In-person 24/7 Web-based training Free E-Tools GSA Advantage!® eBuy eLibrary
  40. http://www.gsa.gov/stateandlocal GSA’s State and Local Homepage Quick reference for all GSA State and Local Programs Program brochure download links Special Program links Drill down for more information
  41. Join our LIVE webchat 1:00 p.m. on the first Thursday of every month Web 2.0 Tools GSA is also on Facebook, YouTube and Twitter Blog with us – http://interact.gsa.gov/groups/multiple-award-schedules
  42. Helpful Links
  43. Questions?
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