Developing Electronic Library Services in the Department of the Navy

1. Developing Electronic Library Services in the Department of the Navy Joan Buntzen Librarian of the Navy 7 April 2000 Southwest Regional Conference II Special Libraries Association San Diego, CA

2. Agenda Department of the Navy Naval Libraries and Information Centers Licensing Electronic Resources Naval Library Innovations Naval Knowledge Management Activities Enterprise Knowledge Portals

3. U.S. Department of the Navy Personnel Active Duty: 369,000 Civilian: 188,000 Ships and Submarines: 316 Aircraft: 4,108 Shore Bases: 90

4. Department of the NavyLibrary and Information Services Naval libraries and information centers 115 special, medical and academic 94 general, 300 shipboard Organization (reference: www.doncio.navy.mil/focusareas/libraries) Librarian of the Navy and policy under Department of the Navy Chief Information Officer Consortium of Naval Libraries

5. Department of the NavyInformation Technology Information technology and network environment (reference: www.chips.navy.mil) Revolution in Business Affairs (RBA) Information Technology for the 21st century (IT-21) Navy and Marine Corps Intranet (NMCI)

6. Opportunities and Challengesfor Naval Librarians External Environment Explosion in array of electronic resources and new technologies Growth of unmediated information products and services for users Volatile information marketplace with publishers seeking new pricing models Rapid evolution of technologies for access and service applications Naval Environment Declining or steady-state budgets for resources and technology implementations Small library staffs to develop and provide more complex library programs Need to develop coordinated economic strategies, agile business processes Need to develop coordinated approach for implementing new applications, systems

7. Consortium of Naval Libraries Established June, 1997 See: www.doncio.navy.mil/focusareas/libraries/consortium Purpose Support and promote naval library programs and services; advise Librarian of the Navy on matters affecting library services and information resources Mission Facilitate state-of-the-art access to library and information services to all naval personnel in support of their missions, whether for operational readiness, R&D, decision making, education and training, or personal enrichment, wherever, whenever, and in an appropriate format Organization Cooperative association of all types of naval libraries Various working groups (Licensing, Online Literacy, etc.) Members About 60 libraries

8. Consortium of Naval Libraries Points of Contact Coordinator Ms. Layne Huseth, Naval Postgraduate School, Monterey, CA lhuseth@nps.navy.mil Procurement and Licensing Working Group Ms. Kathy Wright, Space and Naval Warfare Systems Center, San Diego, California wright@spawar.navy.mil Online Literacy Working Group Ms. Sandy Bradley, Naval Air Warfare Center, Weapons Division, China Lake, California bradleysc@navair.navy.mil Preservation and disaster planning Mr. Bob Schnare, Naval War College, Newport, Rhode Island schnarer@nwc.navy.mil

9. Licensing Electronic Resources Many pricing models! Paper subscription, electronic free or discounted Pooled subscriptions across organization, electronic discounted Size of potential user population and vendor�s formula Charge per full-time-employee Certain categories of users, e.g., students get a lower price Sliding scales (more users qualify for lower price per user) Pay a capital cost for buying into the resource plus an annual access fee Discounts for consortia Price related to number of simultaneous users Flat rate for an entire organization or enterprise

10. Consortium of Naval Libraries Licensing Goals Get lower prices for commonly needed highly valued resources Acquire increased access for those resources Acquire additional resources unaffordable as a single site Buy shared, distributed access Streamline and centralize the procurement and payment processes with no fees Share costs equally Place resources on Naval, DOD E-malls for purchase any time of the year Do it quickly!

11. Consortium of Naval Libraries Licensing Approach Identify desired resources Survey and evaluate products, get free trials, share opinions and experience Understand the marketplace Keep current on products, delivery technologies, pricing and pricing models Explore new options with publishers and vendors, ask for alternatives Develop corporate understanding of licensing issues by librarians, contracting officers, and intellectual property attorneys Streamline processes, save time Develop track record for Naval enterprise licensing Publicize cost savings and benefits

12. Consortium of Naval LibrariesFY99 Resources Licensed COMPENDEX ComputerSelectWeb Jane�s Defence Weekly OCLC First Search: OCLC Collection Books in Print INSPEC UMI: ABI Global ProQuest Computing ProQuest Telecommunications

13. Consortium of Naval LibrariesFY99 Benefits Total cost savings of $150,000 compared to what each site would have paid independently Not including cost of time and labor saved by the 5 participating sites Unlimited access to 4 of the 9 resources licensed Began building: Better understanding by publishers and vendors of our requirements and usage Corporate understanding of licensing issues and processes Consortium record of cost savings and benefits

14. Consortium of Naval LibrariesFY00 Resources Licensed Bell + Howell Information and Learning ABI Global Applied Science and Technology ProQuest Computing ProQuest Military ProQuest Telecommunications ComputerSelectWeb Global Information System ILI Databases Standards Metals & Materials Institute of Electrical and Electronics Engineers Library (IEL) INSPEC (Silver Platter) MathSciNet (American Mathematical Society) Periscope

15. Consortium of Naval LibrariesFY00 Benefits Total cost savings of $870,872 compared to what each site would have paid independently Not including cost of time and labor saved by 11 participating sites Unlimited access to 10 of the 12 resources licensed Participation by 6 additional sites Faster process than FY99

16. Lessons Learned and Future Direction Increase librarians� knowledge Information marketplace Organizational business processes Streamline processes Adapt cycle to calendar, not fiscal year Strive for flexible, continuous processes Coordinate requirements identification Take advantage of end-user training provided by vendors Share, unify marketing and publicity efforts Analyze and understand usage statistics Build greater awareness of Consortium and enterprise licensing issues and possibilities Buy shared distributed access across greater number of organizations Increase understanding of economics and value of information

17. The Naval Distributed Information and Knowledge �Network�