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Pre-Start Phase III: Student Online Orientation

Pre-Start Phase III: Student Online Orientation. Effective August 10th, 2010, for all HR Web Student hires. What is not Changing?. PeopleSoft HR Web Student Hire Process is the same. New Process Changes.

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Pre-Start Phase III: Student Online Orientation

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  1. Pre-Start Phase III:Student Online Orientation Effective August 10th, 2010, for all HR Web Student hires.

  2. What is not Changing? • PeopleSoft HR Web Student Hire Process is the same.

  3. New Process Changes • Electronic I-9 is managed through the Pre-Start Service website http://www.hr.emory.edu/Prestart under the menu: Student I-9 Completion & Orientation Progress • Students are automatically Pre-Started when they login to https://www.hr.emory.edu/Orientation(DO NOT PRE-START STUDENTS ) • I9,W4, G4, Direct Deposit is completed online by the student during Online Orientation. The status for these documents can be viewed at http://www.hr.emory.edu/Prestart under the menu Student I-9 Completion & Orientation Progress • Online Orientation consists of: • Completing I9, W4, G4 and Direct Deposit Authorization • Policies electronic Sign offs • FERPA Policy • Standards of Conduct Policy • Statement of Confidentiality • New Hire Safety Orientation

  4. Student Hire Process Overview • After a student has accepted an offer. You send them to http://www.hr.emory.edu/Orientation • Hire them in PeopleSoft HR Web Student Hire • On or before the first day on the job meet face to face with the New Hire to complete I-9 Section 2 online using Pre-Start Service website. • Fax Data Services copies of the I9 documentation with the mandatory Fax Coversheet. • Monitor I-9 and Orientation progress. Note: Rehired students who have an I-9 on file will be mark with an “I-9 Complete” Status

  5. Training • Electronic I-9 and Online Orientation training is available through Emory Learning Management: http://elmprod.emory.edu • Course number: 200315 • Course Title: OnBoarding/I-9 Training HR Reps • Training Videos can be viewed at this site: http://www.hr.emory.edu/Prestart-Training

  6. Pre-Start System Screen Shots • The following slides depict the typical flow of completing section 2 of the electronic I9 and then faxing the I9 documentation to Data Services. • For tracking purposes you must use the Fax coversheet provided in the Pre-Start application.

  7. Go to HR Rep/Manager View: http://ww.hr.emory.edu/Prestart

  8. Search for a Student I9 and their Orientation Progress

  9. Complete I9 and View Orientation Progress

  10. Completing Section 2 of I9

  11. I9 Section 2

  12. I9 Section 2 - Signing

  13. I9 Fax Cover Sheet

  14. Orientation Progress View

  15. Orientation/Pre-Start Help Susan Newborn Human Resources Data Services 404-727-7563 OR Your HR Data Services Departmental Rep.

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