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Technology Update

Technology Update. Douglas Bryant-Chief Information Officer Jon Jones-Network Administrator. Technology Update. Overview of Hazard’s Technology Summer Progress Beginning of Year Projects KETS Offers Summary USF-Universal Service Funds Summary Grants Laptop Program Teacher Training

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Technology Update

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  1. Technology Update Douglas Bryant-Chief Information Officer Jon Jones-Network Administrator

  2. Technology Update • Overview of Hazard’s Technology • Summer Progress • Beginning of Year Projects • KETS Offers Summary • USF-Universal Service Funds Summary • Grants • Laptop Program • Teacher Training • Technology Curriculum • Technology Resources

  3. Overview of Hazard’s Technology • Progress on July’s Update • Technology In Our District(Detail List) • 17 Servers—Updates/Backups/Repairs • 320 Laptops(Approx. 240 Student) • 150 Desktop Computers • 470 Total Laptops & Desktops • 140 Printers • Software Programs-Too many to mention

  4. Summer Progress • Computer Lab Upgrades-Changes • HHS-5 New Tables($1350),Screen($250), • Projector/Mount Kit/50ft Cable($2,700), • Power Strips & CAT Patch Cables($450) • Panduit($200), Harddrives($420), • Memory($200) • Imaged ALL machines, Rearranged entire Lab • Thanks to Jon Jones for extra hours!!! • Total: $5,370

  5. Summer Progress • HHS Library—5 Harddrives ($150), • Memory($300), A: Drives ($100) • Extra workstations from Jeanette Combs • All machines Imaged/Updated • Novell Star purchased $12,000(80 Students • Can take up to 31 different courses online/credit recovery—Pre-Algebra—Great Program • Total at HHS: $5,370 +12,550=$17,920 • Wireless Access Points—10 @$55 add $550 • HHS will have wireless access all over building

  6. Summer Progress • RGE’s Lab • Memory upgrades/update($150), • Imaged All Machines, Screen($130), • Projector, Mount, Cable ($2,700) • Re-arranged Lab so Aide/Teacher can see all monitors • Teacher Laptops • Total: $2,980 • 10 Wireless Access Points to be installed @ $55 each

  7. Summer Progress-August • New Shelves/Countertops Built($2,100) • Tables would have been about $5,300 • Plus 6-8 week delivery time • Order 27 Chairs—School Computer Funds($1,060) • Projector, Mount, Screen,Cable ($2,900) • Interwrite Board & Software($1,350) • Total: $7,410 (10 Access Points @ $55

  8. Summer Progress • STI-Closeout Year • STI Rollover Process • Ordered new server(old server out of space and memory—old0 • Laptop Repairs—Jon called in between 20-25 laptops that were damaged toward the end of the year. • NECC-Jon attended National Education Computer Conference in Philadelphia

  9. Summer Progress • Lunch Box—Lunchroom Program updates • Munis updates, New Printer, folder & sealer unit. • Update District Website • KATC-Doug attended in Frankfort

  10. Beginning Year Projects • Walkertown Computer Lab • Freshmen Laptops/Novel Star • Sophomore Laptops • Juniors Laptops • 4th-8th Laptops for Teachers • Laptops for teachers at high school

  11. Beginning of Year • New Staff Teachers • Setup Accounts, E-mail • Setup Website/Folder, STI Accounts • Computer and Printer Setup • Install new Software and Hardware • Novell Star Setup/Training • Schooldude regular work orders • Phones for new staff

  12. Beginning of Year • Laptop Repairs • Student and teacher login issues • AUP Signed, passwords • Install New $18,000 Grant—Software • STLP Projects--$8,000 Grants • KVEC/WYMT Video Clips---S.T.A.R. Network—90 second clips

  13. Beginning of Year • KET Encyclopedia—United Streaming • Training Sept. 20th • Setup Servers at each school • Setup accounts for staff and teachers • Train teachers on how to use it • Paid for 2 years by KET and KDE • Great Resource for Teachers • Detail message to Staff

  14. KETS Offers Summary • 1998—Total Offer was $120 per ADA • 2004—Total Offer was $13 per ADA • 2000—Escrow $75,000 board matched • Bought all Teachers new Computers, printers, • MS Office Suite, McAfee, 2 Laser Printers per school, etc. • Total Offers Since 98=$101,691.00 • See Spreadsheet details

  15. USF-Universal Service Funds • Telcomm—Internet Service, Phone Service, Cell Phone Service • $206,003.93 Since 1998 • Internal Connections—We rarely receive because of Free/Reduced % • Servers, Hardware, Switches, Routers, Wiring, Server Maintenance, etc. • $374,302.13 (Total USF: $441,876.80)

  16. USF Process—Tons of Paper Work • Currently we have USF of $64,000 unused for Switches (We pay $17,280 and receive $64,000 worth of equipment) • Application process begins in August/Sept. • First 3 phases must be complete by Jan/Feb. • Follow-up includes 4 Forms if the application process is not questioned.

  17. Grants • Many Grants eliminate us because of: • Free/Reduced % & our Academic Success • E.O. Robinson Grant--$18,000 • TrusJoist Grants/ • Edventures/STLP--$8,000 • $18,000 Computeach Software • October—Hopefully, $34,000 Walkertown computer Lab

  18. Laptop Program • 240 Student Laptops • 95 Freshmen Laptops • IBM are holding up better than Dells • Dells-Juniors • Teachers are beginning to use them more in class. • Novel Star—All Freshmen are using theirs about 3 classes a day. (Can work at home on Novel Star—take Credit recovery in Summer

  19. Laptop Program • Research on Laptop Programs • At least 1 of 6 U.S. districts (form of laptop) • Encourage more project-based learning • Students and teachers collaborate more • Teachers share ideas more • Better organizational skills • 80% of Students say it’s easier to write and revise • Test results vary-primarily because test don’t test technology skills(0nline Testing –students more engaged) • Tips for Launching Laptop Program • Wireless Everywhere—will have this year • Durable laptop—not always cheapest is best • Fiber Network eventually necessary—HHS needs • Secure Network—Jon does an excellent job at this! • Image machines—Jon does • PD—We will be offering on-going training again this year • Charging Batteries—Inform Parents • Staff Buy in

  20. Tips for Launching Laptop Program • Wireless Everywhere—will have this year • Durable laptop—not always cheapest is best • Fiber Network eventually necessary—HHS needs • Secure Network—Jon does an excellent job at this! • Image machines—Jon does • PD—We will be offering on-going training again this year • Charging Batteries—Inform Parents • Staff Buy in

  21. Arizona—All Digital School • Students Pay $50 a year Theft Insurance • 17 minutes to re-image a machine • 2 Days before opening-Waiting list 9-11th • No Books ALL Digital Information • Laptop or Internet based • Vital Source—Text Resources, organize lessons, highlight, note taking • Vital Source will work with us to convert textbooks

  22. Laptop Program Concerns • Student Care—Already 2 new ones Screen cracked, keys missing • Don’t need to take on Bus Trips—Ballgames—leave on bus(1 stolen this way) • Maintenance—Jon and Me • Jon has been at the high school most of the year so far • I’ve been at RGE and Walkertown & helping with servers, district office items(Paper work when I can) • Denise is in classroom full-time • Denise called in laptop repairs last year—3 to 4 class periods, taught other periods.

  23. Laptops--Funding • Juniors--$52,000 (Most Donations—Insurance $40 fee per year) • Sophomore--$53,000($40 fee, mostly general fund) • Freshmen $54,000 ($40 fee, mostly general fund) • Part of Lease Costs above include new laptops for Teachers in 4th—12th Grades

  24. Laptop Funding • It’s really a great program and the board members also are starting to see that it is drawing students in from other districts. For example, this year alone we gained 35 new students. At around $6,300 or more per student, that’s roughly $220,000. We won’t see this money from state and federal funds until next year, but if these students stay with us….That’s $220,000 we didn’t have coming in before. • Laptops are not the only thing drawing students in, but I believe it’s right up there with Test Scores & Extra Curricular Activities we offer $220,000 X 4 Years= $880,000 See other benefits

  25. Laptop Funding • Also, after next year we can take out our Computer Lab at the High School which has 33 machines we don’t have to replace, a Library mini-lab that we have 15 machines, and a vocational lab of about 30 machines. • That will be 78 machines that we won’t have to keep replacing every 4 or 5 years since all students will have a laptop. • Teacher Machines are being Refreshed Also!

  26. Technology Resources • IT Staff • IT Staff Illustration • A good source is the International Society for Technology in Education (ISTE). They define the ratio to include staff responsible for troubleshooting, installations, computer repair, and networking issues. It should NOT include instructional and training staff. • ISTE recommends: Most private industries staff technical support with a technician for every 50-100 computers. School districts, on the other hand, will commonly see ratios of 250:1 or greater. It is recommended that technology staffing is prioritized to ensure that downtime is minimized and that staff and students can readily depend upon the district's technology. Certainly the most challenging (and costly) issue related to technology support in schools is staffing. • Technician—Beyond CIO and Network Admin.

  27. Technology Curriculum • Hazard Independent’s Technology Curriculum-1st Rough Draft • Give guidance to Teachers and staff on what technology should be taught at each grade level • Computer Lab Teachers can assist in covering the curriculum, but classrooms teachers need to integrate it into their lessons

  28. Technology Curriculum • Best Practices Rubric-Technology Integration in the Classroom • Technology Scoring Guide for Principals/ Scoring Guide Instructions • Best Practices Rubric: Primary through Grade 6 • Recommend Software: Preschool through High School • Teacher Technology Survey

  29. Technology Conclusions • Purchase—Netspective Blocking Software • Tested for over a month ($2,990) • Meet CIPA Requirements/Protect Students • Purchase-InfoSource Online Training/Assesement for Teachers/Staff & Freshmen $4,800 149 users • Require Teachers to complete Lessons/Ongoing • Laptop Assistance—More Student Accountability for damages—Field trip restrictions? • Purchase-Switches using Year 6 USF--$64,000 • District Cost=$17,280 USF=$46,720 • This will prepare us for Fiber Access & currently increase speeds

  30. Technology Recommendations • Hire Laptop Aide at Hazard High School • Jon and I can train them on day to day problems, call in repairs, tracking computers • Assist with monthly inspections of laptops • Pay student helper—2 hours a day • Revise School CIP to reflect projects integrating technology • Seek more Grants/ donations to assist in funding of laptops • Continue Laptop Program next year—4 Years • Evaluate Program after 4 Full years • Evaluate InfoSource Online Training Benefits

  31. Conclusion • HELP! • Sincerely, • Jon & Doug

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