XML Registry and Repository for the Education Community

1. XML Registry and Repository for the Education Community Holly Hyland, Federal Student Aid

2. Awareness Application Origination Disbursement Servicing Enterprise Analytics and Research Case Tracking Recommend Acquisition & Enterprise Performance Analytics (Ombudsman) Policy Changes Planning Strategy Management Institution Audit Send/Receive from Matching Agencies Generate/Distribute ISIR/SAR Credit Check Transfer Monitoring Process Promissory Notes Servicing Reporting (FFEL & Campus Based) SSCR Servicing Enablers Aid Awareness & Application Delivery History cycle Phase Life- Participation Application Common Data Architecture Origination & Disbursement Common Services for Borrowers NSLDS Enterprise Shared Functions Enterprise Shared Functions FMS Trading Students Warehouse/Data Marts Partners Process Applicant/ Borrower Transactions Aid Education Submission Eligibility Repayment Consolidation Collections Distribute Eligibility Computation Edits - EFC RID Mappings Authentication & Access Management Partner Payment Calculation/PrePopulation CDR SSIM Logic Match Against CDA (FAH) Edit Checks Student Aid on the Web Inbound Payment Processing Default Aversion Application Call Centers Application Processing - Electronic Processing - Paper Processing & Fulfillment Award Processing Establish Consolidate Aid Aid Eligibility Consolidations Person CSB Loans Awareness Determination Performance Mgmnt* School Payments (Pass-Through) - Student Based Pymnt Calcs - Payments & Tracking Record Authentication & Access Tools Loan Assignment Processing Application Relationship Process Mgmt Business EAI Death, Disability & Bankruptcy Applicant/Recipient Eligibility - Electronic Processing - Paper Processing/Fulfillment Intelligence Tools Enterprise Delinquency Mgmnt Application Payment Partner Payment State Agency Partner Payment Management Disbursement Processing Integration Processing Admin Funding Accounting ITA Ancillary Services Funding Level Management - Award Processing - Calc & Monitor Funding Chngs Integrated Process External Financial GL Collections Borrower Refund Processing AR Management Budgeting Technical Payments Reporting Accounting Architecture Performance Mgmnt* VDC Common Services for Borrowers Origination & Disbursement Virtual Data Center Award & Disbursement P-Note Processing School Aid Payments & FSA Service Recovery & Funding Level Mgmt Student Authentication & Access Mgmnt Processing Loans Resolution Student Authentication & Access Mgmnt Partner Management Partner Partner Eligibility Trading Partner Management Enrollment & Oversight Application for Participation Oversight - Closed School Processing - Ongoing Monitoring - Risk Management - Oversight Reviews/Actions - Accountability For Funds - Default Rate Calculations Partner Eligibility Enrollment/Access Mgmnt Funds & Internal Financial Management Controls Participation Management Performance Mgmnt* FMSS GAPS FSA Gateway Schools Portal Business Function Financial Partners Portal External Transfer Help Desk Bulk Payment Calcs - ACA Payments to Schools Partner Payment Processing Payments & Tracking Partners & Lenders Servicers Trading Guaranty Agencies State Agencies Schools (Lender Servicers) ( School Servicers) Support Functions Other External Partners Enterprise Performance Management - Contract Management - Acquisition & Planning Strategy - Performance Analytics & Reporting To-Be Financial ED Department of Education Aid Life Cycle Financial Management - Accounting - External Financial Reporting - Funds Control - Budget - Internal Controls Business Process Awareness - Counseling - Awareness Portfolio Data Management - Aggregated Recipient Data - Program Analytics & Reporting Partner Application DRAFT Internal Transfer Partner Process Trading High-Level Business View Origination & Oversight Disbursement FSA Integration Vision Framework FSA Business Architecture FSA Enterprise Target State Eligibility Participation Oversight Monitoring Management Federal Student Aid: Evolution to the Target State Vision • A target state outlines the vision to achieve integration. • Business needs drive technology solutions.

3. Federal Student Aid:Data Strategy Purpose Develop an overall approach towards data to ensure that accurate and consistent data is available to and exchanged between Federal Student Aid and our customers, partners, and compliance and oversight organization. • Get the Right Information • To the Right Person • At the Right Time and Place • At the Right Cost

4. Federal Student Aid Target State Vision e Institution e - s l e Aid Awareness & Application Servicing c Aid Delivery a f i y h Participation L c P r t e s n s a w e c o i c r l Aid Education Submission Eligibility Repayment Consolidation r o p o r p P B A / Student Portal Call Centers Authentication Access Tools Enterprise Analytics and Research Collections Enablers Financial Aid History Financial Aggregates & Reporting Data Marts Student Aid History Management ESB Enterprise Service Bus Business Intelligence Tools s Acquisition & Planning Strategy Budget Formulation Credit Report Ombudsman Case Research Recommend Policy Changes Distribute School Eligibility / Review Information Calculate EFC Enterprise Performance Management n Distribute Student Eligibility d Audit History Common Logic Edit Checks Run Credit Check Integrated School View Integrated Student View B Analytics e o E u r i t n s a c t i h e CDA/ODS (NSLDS II) n n r S Information Framework EDW e u p / s e F r s i ITA Integrated Technical Architecture Ancillary Services s Monitor Aid Eligibility Student Enrollment Reporting s s Default Rate Calculation i F s e r / Person u p Org e Analytical Data S r n n e h Transactions i c t s n a t i u r o E e B n d Generate / Distribute ISIR / SAR Data Manage Promissory Notes Aggregate Relevant Information / Determine Student Eligibility RID Legacy Identifier Crosswalk Send Receive from Matching Agencies SSIM Logic / s VDC Virtual Data Center Content Management Application Origination & Disbursement Common Services for Borrowers Metadata Repository Communications Campus-Based School Aid Payments & Funding Level Management Aid Awareness Aid Eligibility Determination Establish Person Record Integrated Partner Management Award & Disbursement Processing Service Debts Recovery & Resolution Consolidate Loans Press Releases Partner Payment and Reporting Management Publications Application Funding Manage Eligibility Partner Participation & Enrollment Financial Management Conference Planning Oversight Enterprise Access Management Lender Payment & Reporting Administration Guaranty Agency Payment & Reporting Administration State Agency Funding Federal Student Aid Gateway Receivables Management Payables Management Funds Management Financial Reporting Schools Portal Financial Partners Portal Help Desk State Agencies Schools (School Servicers) Lenders (School Servicers) Guaranty Agencies Other External Partners Target State Vision High-Level Business View of the Financial Aid Lifecycle Revised Sept 2005 Department of Education OIG OPE One Financial GAPS Partner Application Internal Transfer Business Function Origination & Disbursement External Transfer Oversight The Target State Vision

5. Federal Student AidEnterprise Data Management Focus • Data Policy and Strategic Planning • Data Administration • Data standardization • Metadata Management • Data Modeling Management • Data Governance • Data Architecture • Data Conversion/Migration Planning • Data Integration Services • Data Warehousing • Data Quality

6. Federal Student AidData Management Focus • Data Standards and Guidelines • Rules for the creation, replication, storage, and management of data • Policies and guidelines to data providers and data users to maintain the integrity of data. • Best Practices for Data • Data modeling • Data integration • Data management • Open standards • Data Architecture Artifacts • Enterprise Standards and Guidelines • Enterprise Data Conceptual Model • Enterprise Data Dictionary • Education Community of Interest • Collaborative environment for the promotion of standards • Federal Student Aid Co-Chairs DXSC • Promote data exchange both internally and externally • XML Registry and Repository for the Education Community

7. Federal Student Aid Data Management Focus – Education Community of Interest • Promote use of common standards across the Education Community of Interest. • Cooperative standards with external parties.

8. FSA Recent Accomplishments • Released the XML Registry and Repository for the Education Community as open-source. • Working with IPEDS on a schema development project using the PESC Process. • Web-based Data Model Repository. • Data Management standards incorporated into the procurement process. • Integration between the XML Registry and Repository for the Education Community and the Federal Student Aid Data Model Repository.

9. Federal Student Aid Future Areas of Focus • Continue to work with the Education Community of Interest to add additional core components to the XML Registry and Repository for the Education Community. • Improve quality, consistency and availability of data for decision-making. • Support Enterprise Data Integration Services Infrastructure that implements our Service Oriented Architecture in the Target State Vision. • Institutionalize Data Quality best practices across the Enterprise. • Strengthen our Data Governance efforts across the Enterprise.

10. Development Steps – Community Derived • Identify education-related business process. • Contact PESC to register intent. • Identify data elements currently in use. • Review data elements for clarity and usage. • Match data elements with the XML Registry and Repository for Education. • Review to ensure compatible elements. • Identify new elements. • Submit to PESC Submission Advisory Board for review. • Develop schema according to business rules and XML Technical Specification. • Submit to PESC Change Control Board for final review.

11. XML Registry and Repository URL: www.fsaxmlregistry.ed.gov Open Source (Public Domain License) URL: http://fsaxmlregistry.sourceforge.net/ Policies and Procedures: http://www.pesc.org/info/policies-procedures.asp

26. Questions? Holly Hyland, Management Analyst Federal Student Aid 202.377.3710 Holly.Hyland@ed.gov