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Welcome to the Facilities and Maintenance Department’s

Welcome to the Facilities and Maintenance Department’s. SDOC District Awareness Program April 23, 2008. Program Outline. Who are we? What do we do? Why do we do it? How Long Do Projects Take? How much do Projects Cost? Who do you contact if you have a question or have a building problem?.

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Welcome to the Facilities and Maintenance Department’s

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  1. Welcome to the Facilities and Maintenance Department’s SDOC District Awareness Program April 23, 2008

  2. Program Outline • Who are we? • What do we do? • Why do we do it? • How Long Do Projects Take? • How much do Projects Cost? • Who do you contact if you have a question or have a building problem?

  3. Maintenance & Facilities Department Assistant Superintendent for Facilities and Maintenance Department Mr. Eric Shawn Houston (4 total employees) Planning Services Karen Collins (5 total employees) Permitting Services Chris Crowe (4 total employees) Design and Construction Services Jose Manent (11 total employees) Maintenance Department VACANT (131 total employees) The SDOC Maintenance and Facilities Department is under the Direction of Mr. Eric Houston, Assistant Superintendent for the District. The above support areas within the Maintenance & Facilities Department include 24 employees in Facilities and 131 employees in Maintenance.

  4. Maintenance & Facilities Department Assistant Superintendent for Facilities and Maintenance Department Mr. Eric Shawn Houston (4 total employees) Planning Services Karen Collins (5 total employees) Permitting Services Chris Crowe (4 total employees) Design and Construction Services Jose Manent (11 total employees) Maintenance Department VACANT (131 total employees) Planning Services

  5. What Do We Do? Long Range Planning to Serve the Needs of Students in the Future. School Concurrency Property Acquisition Coordinate School Planning with Local Government (City of Kissimmee, City of St. Cloud and Osceola County).

  6. Why Do We Do It? To create student stations when warranted by growth. To ensure proper siting of new schools. To reduce the number of portables on school campuses. Senate Bill 360 mandates School Concurrency.

  7. School Concurrency School Concurrency applied to each residential development at time of site plan and final subdivision approval Adequate school capacity must be in place or under construction within 3 yrs.

  8. School Concurrency Benefits School Capacity Considered in the Approval Process for New Residential Development Strong Accountability and Coordination Collaborative Mapping/Data Gathering Objective Oversight and Monitoring School Concurrency Provides an “Early Warning System” for the School District to Plan for Future Student Enrollment Growth.

  9. Level of Service (LOS) Standard which Measures the Utilization of School Facilities Established by the School Board in Conjunction with Local Government Must be District-wide and Apply to All Schools of the Same Type

  10. Concurrency Service Areas (CSAs) Geographic area within which level of service is measured Within 5 years of school concurrency adoption, we must adopt concurrency service areas smaller than district-wide We are planning 10 CSAs to be adopted after 5 years

  11. Where Are We Now? SDOC 5 Year Tentative Work Plan includes: 6 new elementary schools and land for 2 more 1 new middle school and land for 1 more Land for 1 new high school 1 new vocational shop Comprehensive renovation of 2 high schools 108 classroom additions to various campuses The School District of Osceola County is building the most cost effective new school designs in Central Florida.

  12. SDOC IS IN FLORIDA’s TOP 10! RATE OF STUDENT GROWTH 1997/1998 28,657 students 2003/2004 39,919 students 2007/2008 52,300 students SDOC’s historical student growth has typically been approximately 3000 students per year. However, the growth from SY06/07 to SY07/08 was only 1200 students.

  13. How Do We Compare in Central Florida?

  14. How Have We Managed to Serve Growth So Far? Using Creative Approaches to Providing New Student Stations Aggressive Charter School Program Use of Educational Facilities Benefit District (EFBD) Portables

  15. Planning for Growth The East Shore Planning Area is comprised of 6 DRIs Student Impact on School District: 8,376 Elementary 3,695 Middle 5,116 High New Schools will be Needed to Serve the Students in this Area: 11 Elementary Schools 3 Middle Schools 3 High Schools

  16. Planning for Growth 6/10/2014 16

  17. Planning Services Planning for the unforeseen…

  18. Maintenance & Facilities Department Assistant Superintendent for Facilities and Maintenance Department Mr. Eric Shawn Houston (4 total employees) Planning Services Karen Collins (5 total employees) Permitting Services Chris Crowe (4 total employees) Design and Construction Services Jose Manent (11 total employees) Maintenance Department VACANT (131 total employees) Permitting Services

  19. What do we do? Permitting Services was developed to establish and implement a plan review, on-site construction inspection, and building code enforcement program. Permitting Services administers the review of plans and specifications to ensure compliance with adopted codes and standards for the School District of Osceola County. Services Provided Permitting Plan Review Pre-Application Assistance Code Interpretation Contractor Tracking Inspections

  20. Why Permitting Services? • To protect the public’s life, safety, health, and welfare in the building environment. • To ensure compliance to Florida Building Code (FBC) • To ensure compliance to State Requirements for Educational Facilities (SREF) • To ensure a timely review of school design

  21. When is a permit required? • New Construction- From a storage shed to a new campus • Alteration or Addition to a Structure • Alteration or Addition to a Plumbing, Mechanical, Electrical or Gas System • Alteration of Site Drainage, Grading, Parking, Driveway or Utilities • Alteration or Addition of Fencing …and

  22. When is a permit required? • Alteration or Addition of Signs • Change of Occupancy of Any Portion of Any Building • Demolition of Any Structure or System • Alteration or Addition of Playground Equipment

  23. Maintenance & Facilities Department Assistant Superintendent for Facilities and Maintenance Department Mr. Eric Shawn Houston (4 total employees) Planning Services Karen Collins (5 total employees) Permitting Services Chris Crowe (4 total employees) Design and Construction Services Jose Manent (11 total employees) Maintenance Department VACANT (131 total employees) Design & Construction Services

  24. Design & Construction Services…….What do We Do? • Assist Mr. Houston and School Administrators in identifying Facility Design & Construction projects. Assist in determining Project Scope and Priority of Project • Manage the Design Process and plan for the construction delivery of the work • Establish Schedule/Budgets for Capital Projects approved by the School Board • Manage Projects during the Bidding/Construction phases of the Work

  25. Design & Construction Services…............What do We Do? • Administer selection process for Construction Managers, Contractors, and other vendors that construct the District’s capital construction projects • Manage all contracts in place during construction phase of the project • Assist Maintenance Department with any warranty items as needed during the Warranty Phase of the project • Provides on-going coordination and communication with the other Maintenance & Facility departments as well as other District departments and school location personnel to meet the District’s goals and objectives pertaining to District facilities

  26. Question: How many total construction workers and managers, actually are employed by contractors and participate in the construction of a typical District elementary school? School District Facilities’ Brain Challenge: Answer: Typically 350 persons have a hand in the construction of a typical District elementary school including SDOC personnel, construction managers, project managers, subcontractors, and tradesman.

  27. Nothing like having talented contractors on site!

  28. And then…..

  29. Design & Construction Services…...Why Do We do It? • Board Mission Statement “Education Which Inspires All To Their Highest Potential” • Superintendent’s Goals/Objectives Pertaining to Facilities “Develop schools that are low maintenance, durable, and cost effective” “Develop policies/procedures to provide timely maintenance services to all facilities” “Research alternatives for maximizing facility usage” • 5-year Capital Plan Requirements (Required by Law) • All Operations Governed by Florida Statute, Dept. of Education State Requirements for Educational Facilities (SREF), and the Florida Building Code

  30. Design & Construction Services….....How Do We Do It? Capital Project Planning Yearly Cycle Jan/Feb Schools Place Capital Project Requests Mar/Apr Maintenance/Facilities evaluates capital requests & establishes prelim. budgets/priorities for submitted projects May Capital Outlay Committee Meetings for review and final recommendation for Capital Project List

  31. Design & Construction Services…....HowDo We Do It? Capital Project Planning Yearly Cycle June Facilities finalizes budget amounts for recommended List of Projects and provides to SDOC for incorporation into District budget June Final Capital Committee review of Project List; Revenue Projections received from State and final adjustments made to align project costs with available revenues July Board Review and approval

  32. Now matter how well you plan… …things happen

  33. ..things could be worse

  34. Question: How many students stations have been built and added to the School District in the last four years? Answer: 10,950 Student Stations, comprised of 6 elementary school prototypes, 1 store conversion project, 1 middle school wing addition, 1 high school prototype, and 1 elementary wing addition. School District Facilities’ Brain Challenge:

  35. Design & Construction ServicesWhat do We Do?2007/2008 Capital Work Plan • Renovations/Remodeling to Schools - approx. $18,527,000 • Life Safety /Code Items @ Schools- approx. $3,000,000 • New Schools or Additions to Schools - approx. $76,000,000 105 Projects, ranging in size from $5,000 to $16,000,000 2007/2008 New School Projects Currently Underway • New Harmony Community School, (Elementary “J”) • New Alternative Education Center, (New Beginnings) • New Elementary School “L”, (Poinciana) • New Middle School “CC”

  36. Design & Construction ServicesWhat do We Do?2007/2008 Capital Work Plan (continued) • New Auditorium Building at Poinciana High School • Osceola County School for the Arts HVAC Renovation • Comprehensive Renovations at Osceola High School & St. Cloud High School 2007/2008 Notable Renovations and Additions 2007/2008 New School Projects Recently Completed and Opened • Neptune Elementary School (August 2007) • Flora Ridge Elementary School (January 2008) • Liberty High School (August 2007)

  37. Question:How many total square feet of area does the District current elementary school prototype contain? What is the cost per square foot for that prototype? School District Facilities’ Brain Challenge: Answer:110,725 square feet, at a cost of $129.83 per sq. ft.

  38. Design & Construction ServicesWhat do We Do?2007/2008 Capital Work Plan • New Auditorium Building at Poinciana High School • Osceola County School for the Arts HVAC Renovation • Comprehensive Renovations at Osceola High School & St. Cloud High School 2007/2008 Notable Renovations and Additions 2007/2008 New School Projects Recently Opened Neptune Elementary School (August 2007) Flora Ridge Elementary School (January 2008) Liberty High School (August 2007)

  39. Question:How much has the District saved in tax savings using the Owner Direct Purchase Programs, on new construction projects, since 2007? School District Facilities’ Brain Challenge: Answer:$1,480,680 has been saved by the District by purchasing construction materials direct from suppliers on 4 combined schools.

  40. …and the negotiation begins!

  41. How Long Do Projects Take? GENERAL TIME FRAMES FOR PROJECT IMPLEMENTATION

  42. Who do you contact if you have a question or have a problem during construction? • Director of Design & Construction Services (Jose Manent) • Office Phone 407.518.2960 • Cell Phone 407.908.1612 • Sr. Managers, Construction Services • Sam Dower (Renovations) 407.518.2959 • Gary McClanahan (New Schools) 407.518.2957 • Rick Butler (Capital Projects) 407.518.2953 • Remy Gili (Capital Projects) 407.518.2937 • Doug Owens (CADD Support) 407.518.2981 • Dan Olson (Information/Data Support) 407.518.2991 • EMERGENCY CONTACT (after hours) West Side- 407.908.9896 East Side- 407.908.3560

  43. School District Facilities’ Brain Challenge: Question:How many 6” thick, concrete tilt panels does it take to complete the exterior structure of the District’s Elementary school prototype? How long does it take to erect? Answer:It takes 109 tilt wall panels. It takes 6 weeks to form and cast in place the tilt wall panels and 5 days to erect them in place.

  44. Typical Tilt Wall Panel Castings

  45. Typical Tilt Wall Panel Erection

  46. Typical Elementary School Superstructure

  47. Maintenance & Facilities Department Assistant Superintendent for Facilities and Maintenance Department Mr. Eric Shawn Houston (4 total employees) Planning Services Karen Collins (5 total employees) Permitting Services Chris Crowe (4 total employees) Design and Construction Services Jose Manent (11 total employees) Maintenance Department VACANT (131 total employees) Maintenance Department

  48. Employee Statistics • Maintenance Department has a total of 131 employees • 8 custodians • 98 tradesmen • The School District has approximately 7 million square feet of building space • The state standard for tradesmen per square foot is 1:45,000 • The Maintenance Department ratio is 1:71,000 • The department would require a total of 155 tradesmen to meet the state standard

  49. Custodial Services • State Standards • Cleaning • Staffing • Productivity Standards • Work Loads • Scheduling • Budgets • Work Control Methods • Inspections

  50. Custodial Services continued… • Training • Certification • Masters • Modules • Equipment • Usage • Selection • Support Services • Facilities Assessment • Chemical Selection • Cleaning Assistance

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