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How to Stay Out of [the Grant Officer’s Overview] 2010 New Earmark Grantee Orientation Chicago Tuesday, June 8, 2010. T. R. O. U. B. L. E !. T. hanks for being our Grantee!.

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  1. How to Stay Out of[the Grant Officer’s Overview]2010 New Earmark Grantee OrientationChicagoTuesday, June 8, 2010 T. R. O. U. B. L. E!

  2. T hanks for being our Grantee!

  3. - Be responsible stewards of Federal funds.- Use grant dollars for intended purpose.- Account for costs & justify expenditures.- Report back to ETA What we expect from you…

  4. - Design a program for your customers’ needs- Address those needs - Meet the requirements of Federal law & regulation What we expect from you…

  5. - money- guidance (rules & regulations)- modification flexibility- our attention (on-site assistance & monitoring) What you can expect from us…

  6. isky Business… R

  7. - Embezzlement- Theft or Bribery- False Statements or Claims- Mail & Wire Fraud Four Flavors of Fraud…

  8. Who Commits Grant Fraud…?

  9. Who ….… Stops Fraud?

  10. Why You Want to…Really! Transparency http://www.usaspending.gov/index.php http://www.census.gov/govs/www/faads.html

  11. O bligations you take on with your grant…

  12. - that WE will provide the funds- that YOU will comply with Every-Part-of-the-AgreementAny sub-award relationships are governed by OMB Circulars. You are responsible for all sub-award relationships. The Grant Agreement certifies…

  13. The Salary Cap… - Pub.L. 109-234 - Guidance in TEGL 5-06: http://wdr.doleta.gov/directives/attach/TEGL/TEGL05-06.pdf - Limits salary & bonus payments to individuals 2010 Limit:http://www.opm.gov/oca/10tables/pdf/ex.pdf

  14. - Accounting, financial & cash management- Procurement- Property management- Personnel management & payroll- Audit functions- General legal services Administrative Costs are…

  15. - Get a Federally-approved rate if…- 90-day timeframe- It’s not the same as Admin! The Indirect Cost Rate Agreement…

  16. - How to establish a Direct Deposit Account: http://www.dpm.psc.gov/grant_recipient/new_grantee_information/nonhhs_1199a.aspx?- How to access funds: http://www.dpm.psc.gov/- How to access on-line electronic reporting:http://www.etareports.doleta.gov/CFDOCS/grantee_prod/reporting/index.cfm Your Grant Award letter tells you…

  17. Partner Request a modification… with any change to the Eight P’s: Personnel Place Purpose Performance Period Parts Price

  18. - Quarterly Narrative Program Report- On-line Financial reporting - ETA 9130- All reports due 45 days after quarter end- YOU certify it Reporting…

  19. nallowable activitiesprohi itions imitations U B L

  20. - Not grant-related- Fundraising- Alcohol- Entertainment- Bad debt OMB says it’s Unallowable…

  21. - Legal expenses for claims against the government- Audit appeals- Real property or Construction (except for ADA compliance) WIA says it’s Unallowable…

  22. - Charging fees for placement or training - Public service employment- Sectarian activities WIA says it’s Unallowable…

  23. WIA Section 181- Business relocation- Customized training which facilitates relocation- Employment generating activities- Economic development activities Statutory Prohibitions…

  24. WIA Section 181- Revolving loan funds- Capitalization of businesses- Contract bidding resource centers- Foreign travel Statutory Prohibitions…

  25. -0-% Limitations - Pre-award, legal, real property The Four Cost Limitations… 0-15% Limitations - Administrative costs 20% Limitations - Budget realignments 100% Limitations – Expend all your grant funds!

  26. E verything will be OK!

  27. - Main point of contact- Conduit for all Grantee-ETA communications- Advises & assists on paperwork- Technical Assistance- Oversight Your “Friendly” Project Officer…

  28. - Are my costs necessary & reasonable?- Does ETA get a proportional share of the costs & benefits received? The Top 3 Questions to Ask Yourself… What would a Prudent Person do?

  29. Tom Coyne312.596.5435coyne.tom@dol.gov Questions/Comments?

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