Filing cabinet = library

2. Filing cabinet = library Library = division?

3. EQD SPIRE site option 1: Formal reporting responsibilities Libraries relevant to whole Division: Examples - Admin, Personnel, Finance/Budgets, Research Library, … Site – International Agreements Site – COAG Site – EQD Coordination Site – National Legislation & Policy Sites Rotterdam Stockholm SAICM OECD Chemicals Basel Libraries beneath each Site, as relevant, e.g.: Admin Finance/Budgets Briefs Correspondence Meetings, …. with specific Document Sets within each Library. Montreal Protocol Waigani Minamata East Timor

4. EQD SPIRE site option 1: Formal reporting responsibilities 1a Sub site – International Agreements Sub site – COAG Sub site – Coordination Sub site – National Legislation & Policy Libraries Rotterdam Stockholm SAICM OECD Chemicals Basel Document sets Activity – Subject - Year Documents Document set names andFile names are indicative examples only. Document set naming andFile namingto be in accordance with naming conventions, as appropriate in context of Library/function. Examples: Activity – Subject - Year Activity – Sub-activity - Year Subject - Activity - Year Year - Subject – Activity Year/Month - Activity – Sub-activity Activity – Subject - Year Montreal Protocol Waigani Minamata East Timor

5. EQD SPIRE site option 1: Functions & responsibilities 1a Sub site – International Agreements Sub site – COAG Sub site – Coordination Sub site – National Legislation & Policy Libraries Rotterdam Stockholm SAICM OECD Chemicals Basel Document sets Activity – Subject - Year Documents Document set names andFile names are indicative examples only. Document set naming andFile namingto be in accordance with naming conventions, as appropriate in context of Library/function. Examples: Activity – Subject - Year Activity – Sub-activity - Year Subject - Activity - Year Year - Subject – Activity Year/Month - Activity – Sub-activity Activity – Subject - Year Montreal Protocol Waigani Minamata East Timor

6. EQD SPIRE site option 1: Functions & responsibilities 1b Sub site – International Agreements Sub site – COAG Sub site – Coordination Sub site – National Legislation & Policy Libraries Ozone Protection and SGG Acts Fuel Quality Standards Act Gene Technology Act Product Stewardship Hazardous Wastes Act WELS Act National Environment Protection Acts Document sets Diesel Vehicle Emissions Air Toxics National Pollutant Inventory Used Packaging Contaminated Sites Assessment Controlled Waste Movement Ambient Air Quality Documents Document set names andFile names in accordance with naming conventions, as appropriate in context of Library/function. Examples: Activity – Subject - Year Activity – Sub-activity - Year Subject - Activity - Year Year - Subject - Activity

7. EQD SPIRE site option 1: Functions & responsibilities 1c Sub site – International Agreements Sub site – Coordination Sub site – National Legislation & Policy Sub site – COAG Libraries Chemicals Reform National Waste Policy National Plan for Clean Air SCEW Document sets Activity - Subject - Year Activity - Subject - Year Activity - Subject - Year Documents Document set names andFile names in accordance with naming conventions, as appropriate in context of Library/function. Examples: Activity – Subject - Year Activity – Sub-activity - Year Subject - Activity - Year Year - Subject - Activity

8. EQD SPIRE site option 1: Functions & responsibilities 1d.1 Document set names andFile names in accordance with naming conventions, as appropriate in context of Library/function. Examples: Activity – Subject - Year Activity – Sub-activity - Year Subject - Activity - Year Year - Subject - Activity Sub site – International Agreements Sub site – National Legislation & Policy Sub site – COAG Sub site – Coordination Libraries Human Resources Key Stakeholders Business Management Document sets Year - Subject - Activity Dept Exec State & Territory Agencies Aust Govt. Agencies Local Govt Consumer & Environmental Groups Industry Strategic Planning Risk Mitigation Minister/ Parliament Community Year - Subject - Activity Documents Finance Legal Commission of Audit Senate Estimates Litigation Contracts Budgets Opinions

9. EQD SPIRE site option 1: Functions & responsibilities 1d.2 Document set names andFile names are indicative examples only. Document set naming andFile namingto be in accordance with naming conventions, as appropriate in context of Library/function. Examples: Activity – Subject - Year Activity – Sub-activity - Year Subject - Activity - Year Year - Subject – Activity Year/Month - Activity – Sub-activity Sub site – International Agreements Sub site – National Legislation & Policy Sub site – COAG Sub site – Coordination Sub sites Business Management Human Resources Key Stakeholders Libraries Staffing Workforce Planning Dept Exec Training State & Territory Agencies Aust Govt. Agencies WH&S Local Govt Consumer & Environmental Groups Industry Risk Mitigation Strategic Planning Minister/ Parliament Community Document sets Year - Subject - Activity Year - Subject - Activity Legal Documents Finance Year/Month - Activity – Sub-activity Commission of Audit Senate Estimates Litigation Contracts Opinions Budgets

10. EQD SPIRE site option 2: Programs & Structure 2a Sub site – Waste policy Sub site – Environment Protection Sub site – Environment Standards Sub site – Coordination Libraries Governance & Reform NWP Review NWP Report Waste Data & Classification Product Stewardship - Packaging Product Stewardship - Industry & Policy Document sets Activity – Subject - Year Documents Files names as appropriate in accordance with naming conventions Document set names andFile names in accordance with naming conventions, as appropriate in context of Library/function. Examples: Activity – Subject - Year Activity – Sub-activity - Year Subject - Activity - Year Year - Subject - Activity Activity – Subject - Year Regulation & Reform Product Stewardship – TV & Computer Water Efficiency TOO FLAT A STRUCTURE

11. Document set names andFile names in accordance with naming conventions, as appropriate in context of Library/function. Examples: Activity – Subject - Year Activity – Sub-activity - Year Subject - Activity - Year Year - Subject - Activity EQD SPIRE site option 1: Programs & Structure 2b Sub site – Waste Policy Sub site – Environment Standards Sub site – Coordination Sub site – Environment Protection Libraries COAG Chemical Reform Chemical Assessment - Policy Chemical Assessment - Technical Hazardous Waste Chemical policy Chemical Partnerships Biotechnology Fuel Policy Air Quality Document sets Fuel Quality Standards Act FSCC Government Relations Fuel Standards Parliamentary Administration Documents Ministerial Briefs Ministerial Correspondence Senate Estimates TOO FLAT A STRUCTURE

12. EQD SPIRE site option 2: Programs & Structure 2c Sub site – Waste policy Sub site – Environment Protection Sub site – Environment Standards Sub site – Coordination Libraries Compliance and Enforcement Program Management Border management Internal, Exemptions and Policy Halon Bank Domestic Operations Document sets Activity – Subject - Year Documents Files names as appropriate in accordance with naming conventions Document set names andFile names in accordance with naming conventions, as appropriate in context of Library/function. Examples: Activity – Subject - Year Activity – Sub-activity - Year Subject - Activity - Year Year - Subject - Activity Activity – Subject - Year TOO FLAT A STRUCTURE

13. Document set names andFile names in accordance with naming conventions, as appropriate in context of Library/function. Examples: Activity – Subject - Year Activity – Sub-activity - Year Subject - Activity - Year Year - Subject - Activity EQD SPIRE site option 3a: Programs & Structure: Fuel Policy & Biotechnology Sub site – Waste Policy Sub site – Environment Standards Sub site – Coordination Sub site – Environment Protection Sub sites COAG Chemical Reform Chemical Assessment - Policy Chemical Assessment - Technical Hazardous Waste Air Quality Chemical policy Chemical Partnerships Fuel Policy & Biotechnology Libraries Section Administration Document sets Budget Planning Reporting Reviews Section (Personnel] Sub sites Year - Subject - Activity Biotechnology Documents Fuel Policy Year - Subject - Activity CURRENT STRUCTURE - See also Next Slide

14. Document set names andFile names in accordance with naming conventions, as appropriate in context of Library/function. Examples: Activity – Subject - Year Activity – Sub-activity - Year Subject - Activity - Year Year - Subject - Activity EQD SPIRE site option 3b: Programs & Structure: Fuel Policy & Biotechnology CURRENT STRUCTURE - Examples Sub site – Environment Protection Document sets (5) Library: Section Administration Fuel Policy & Biotechnology Documents Sub sites Fuel Policy Biotechnology Libraries Fuel Quality Standards Act Lib: Parliamentary Lib: Government Relations FSCC Fuel Standards Administration Energy White Paper Ministerial Briefs DS: FQS Act Review …-Docs & Refs Document sets Documents Example: Subject – activity – Sub-activity Example: Brief no – Subject - activity Doc: Example: Subject – activity – Sub-activity Ministerial Correspondence Internal Review DS: FQS Act Review … Scoping and Planning Example: Subject –Activity – Sub-activity Example: Subject –Activity – Sub-activity Doc: Example: Subject – activity – Sub-activity DS: FQS Act Regulations-Fuel Blends … Senate Estimates Senate Inquiry … Example: Subject –Activity – Date Doc: Example: Subject – activity – Sub-activity Example: Year – Subject - activity

15. Document set names andFile names in accordance with naming conventions, as appropriate in context of Library/function. Examples: Activity – Subject - Year Activity – Sub-activity - Year Subject - Activity - Year Year - Subject - Activity EQD SPIRE site option 3c: Programs & Structure: Fuel Policy & Biotechnology CURRENT STRUCTURE - Examples Sub site – Environment Protection Document sets (5) Library: Section Administration Fuel Policy & Biotechnology Documents Sub sites Fuel Policy Biotechnology Libraries Lib: Live Imports Lib: Pesticides and Vet Medicines Lib: Nanotechnology Lib: OGTR DIR Lib: Gene Technology Lib: Parliamentary Lib: Administration Lib: Bioremed-iation DS: Ministerial Briefs APVMA-Policy-Subject DS: OECD WGHROB - Subject Document sets Doc example: Brief no – Subject - activity Doc: Subject – activity – Sub-activity Documents OECD WPMN Ministerial Correspondence DS: OGTR – Cost Recovery – Sub-activity Example: Subject –Activity – Sub-activity OECD WPRVN Doc: Example: Subject – activity – Sub-activity Senate Estimates DS: OGTR-Policy - Subject Project name- Activity- Sub-activity Example: Year – Subject - activity Doc: Example: Subject – activity – Sub-activity

17. Document set names andFile names in accordance with naming conventions, as appropriate in context of Library/function. Examples: Activity – Subject - Year Activity – Sub-activity - Year Subject - Activity - Year Year - Subject - Activity EQD SPIRE site option 1: Programs & Structure 2b Sub site – Waste Policy Sub site – Environment Standards Sub site – Coordination Sub site – Environment Protection COAG Chemical Reform Chemical Assessment - Policy Chemical Assessment - Technical Hazardous Waste Chemical policy Chemical Partnerships Biotechnology Fuel Policy Air Quality Libraries Document sets Fuel Quality Standards Act FSCC Government Relations Fuel Standards Parliamentary Administration Documents Ministerial Briefs Ministerial Correspondence Senate Estimates SPARE