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IOWA MUNICIPAL PROFESSIONALS INSTITUTE 2013 BEST PRACTICES IN CITY GOVERNMENT

IOWA MUNICIPAL PROFESSIONALS INSTITUTE 2013 BEST PRACTICES IN CITY GOVERNMENT. July 17 , 2013 Patrick Callahan, Municipal Consultant. General Overview of the Session Agenda Handouts Advance Survey – 13 Responses Confidential Questions. The Open Forum Discussion Ground Rules

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IOWA MUNICIPAL PROFESSIONALS INSTITUTE 2013 BEST PRACTICES IN CITY GOVERNMENT

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  1. IOWA MUNICIPAL PROFESSIONALSINSTITUTE • 2013 • BEST PRACTICES IN CITY GOVERNMENT • July 17, 2013 • Patrick Callahan, Municipal Consultant

  2. General Overview of the Session • Agenda • Handouts • Advance Survey – 13 Responses • Confidential Questions

  3. The Open Forum Discussion • Ground Rules • Comments and Suggestions • Consult the City Attorney • Area of Experience or Expertise • Examples of Programs, Policies, or Reports • Breaks

  4. Topics of Most Interest – First Priority – Based on Survey • A. Fiscal Issues • General accounting • Investment of city funds • Auditing Requirements • Budget preparation • Monthly financial reports • Bonds-post issuance compliance

  5. B. Economic Development Topics • Access to state programs • Grants for infrastructure improvements • Tax Increment Financing (TIF)

  6. C. Quality of Life Topics • Nuisance abatement procedures • Junk vehicle ordinance • Removal of dilapidated buildings • Animal control issues

  7. D. Interpersonal Relationships • Mayor relationships • Council members relationships • Police Chief & Fire Chief • City Attorney relationships

  8. E. Personnel Topics • Personnel records and retentions • Payroll issues and pay plans • Fair Labor Standards Act • Health insurance plan administration

  9. E. Personnel Topics (continued) • Personnel Manual or handbook • Current job descriptions • Code of ethics policy

  10. F. Budget Preparation Topics • Review of all the possible tax levies • State budgeting forms • Storm water utility fee • Capital improvements plan & Levy

  11. City Newsletter – Exchange of Information • Name of City and Frequency • Sign-up Sheet

  12. City Websites and Technology • Examples of Websites • Electronic Council Packets • On-line payments – city services • Miscellaneous Technology Issues

  13. Topics of Most Interest – Second Priority – Based on Survey • General Administration • Preparation of ordinances & resolutions • Municipal infractions ordinance • Open meetings and open records law • New Council members orientation

  14. Personnel Topics • Payroll tax payments • Americans with Disabilities Act • Family Medical Leave Act • Employee Performance Evaluations

  15. Public Works Topics • Street maintenance & seal coating • Water utilities management • Wastewater utilities management

  16. Miscellaneous Topics • Downtown redevelopment • City – County services sharing • Equipment sharing – other cities

  17. Revenue Enhancements • Fees for Fire & EMS Services • Special assessments • Local option sales tax • Administrative fees – nuisances, animal control, etc. • Collection of unpaid utility bills

  18. F. Special Requests • Special Event Applications & Process • “ALICE” Training • Facebook & Twitter – City Use • Scanning of documents – Retaining the original copies • Commercial Property Tax rollback

  19. Confidential Issues & Questions General Discussion – Any Topics not already Discussed

  20. Suggestions on Ways to Improve the Best Practices Forum

  21. Website for Handouts Referenced: http://www.extension.iastate.edu/communities/OSLGP/2012MPI

  22. Contact Information Patrick Callahan Callahan Municipal Consultants, LLC 417 Kaitlynn Ave Anamosa, IA 52205 Phone: 563-599-3708 Email: callahan.cmc@gamil.com

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