Part 3: Coordination and Control, Information, Administrative Structure

1. Part 3:Coordination and Control, Information, Administrative Structure

2. Descriptions of Basic Societal Functions

3. Most Problems in Disaster Management have been related to inadequate Coordination and Control

4. Coordination and ControlRoles and Responsibilities • Contingency planning and preparedness • Maintain inventory of available resources (goods & services) • Select most appropriate indicators of function • Surveillance and monitoring • Information management • Monitor status of each BSF • Coordinate overall activities of each BSF • Activation of contingency plans • Decision-making • Set Priorities • Define goals/objectives of interventions / responses

5. Coordination and ControlRoles and Responsibilities(continued) • Apply appropriate indicators • Exercise authority • Resource management • Initiate action as needed • Prevent resources not needed • Define progress • Provide information to all parties • Interact with the media assuring accuracy of reports • Liaison with external governments, non-governmental, inter-governmental agencies, commercial private sector • Provide quality assurance and control These are Subfunctions of Coordination and Control

6. Resource Management • Accumulate, process, and interpret data • Damage • Needs • Available Supplies • Procure resources needed • Match resources with needs • Allocate resources • Evaluate • Effectiveness • Efficiency • Benefits • Costs

8. Organization of Coordination and Control

9. Domains of Coordination and Control Centers

11. Hierarchy of CCCs

12. Information

13. Data vs. Information • Reliability • Reproducibility • Validity • Data Information

14. Static Spatial Contact Hazard Clinical External Population-at-risk Dynamic Damage Needs Finance Internal External messages Event log Special Event-specific Hierarchical Information Types

15. Information Structure • Structured • Unstructured

16. Information: Challenges • Relevance • Accuracy • Validity • Complete • Comprehensible • Immediately available • Continuously updated

17. Information: Barriers • People • Unfamiliarity • Incompatibility • Invalid processing and interpretation • Multiple jurisdictions • Cultures and languages • Time-consuming methods • Unnecessary duplication • Poor distribution • Non-harmonized terminology • Quality and capacity

18. Information Sharing • Required to make decisions • Differs with function • Expertise needed to interpret data • Information from data must be filtered • Dependence on computers/electrical power?

19. Information Nothing Happens Without INFORMATION

20. Administrative Structures

21. Administrative Structures • Society operates by Administrative structures, not by BSFs • Control resources • Few are self-sufficient • Larger orgs—more layers (each functionally specific) • Structure different for each organization Resources of society resident in MANY, MANY administrative entities

22. Administrative Entities • Governmental agencies • Intergovernmental agencies • Non-governmental organizations • Businesses • Academic institutions