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Digital Archival Program

Digital Archival Program. Neville Pinto Team Leader - Server & Storage Services. Counties Manukau. Waitemata. Business Solutions. Finance. Procurement and Supply Chain. Staff Service Centre. Information Services. healthAlliance Shared Services. Service Level Agreements.

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Digital Archival Program

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  1. Digital Archival Program Neville Pinto Team Leader - Server & Storage Services Centres of excellence and first choice for healthcare providers

  2. Counties Manukau Waitemata Business Solutions Finance Procurement and Supply Chain Staff Service Centre Information Services healthAlliance Shared Services Service Level Agreements healthAlliance Centres of excellence and first choice for healthcare providers

  3. Medical Image Archival Centres of excellence and first choice for healthcare providers

  4. Key Objectives • Archived images should always be accessible • Archive should be secure and tamper proof • Replace obsolete and aging infrastructures • Cost reduction through consolidation • Improve retrieval times and reliability • Real-time automated disaster recovery • “On demand” capacity growth • Multi PACS vendor support • Provide a single unified multi-site archive • Business Continuity: no service disruptions, no loss of data and automated migration Centres of excellence and first choice for healthcare providers

  5. The Solution: Medical Archive Solution (MAS) • No backups required • Multi-vendor connectivity • Seamless Disaster Recovery • Hardware obsolescence protection • “Grow as You Go” Scalability • Assured data protection with WORM • Fast Performance • Lower total Cost of Ownership • Single point of contact for support Centres of excellence and first choice for healthcare providers

  6. CARDIOLOGY MAMMOGRAPHY RADIOLOGY Modalities(CTs, MRIs,…) Modalities(CTs, MRIs,…) Modalities(CTs, MRIs,…) Workstations Workstations Workstations D.R.(Film) D.R.(Film) D.R.(Film) PACS PACS PACS MAS SAN tape Centres of excellence and first choice for healthcare providers

  7. The Solution: How does MAS work? Gateway nodes Admin / Gateway nodes Control nodes Storage nodes 100010010001001010001001 Client application (CIFS/NFS/DICOM or API) META DATA internal network DR site Storage Node 100010010001001010001001 customer network Centres of excellence and first choice for healthcare providers

  8. The Outcome Centres of excellence and first choice for healthcare providers

  9. Total MAS Usage • Storage Used – 100TB+ • Medical Images Archived – 40 million+ Centres of excellence and first choice for healthcare providers

  10. Document Archival Centres of excellence and first choice for healthcare providers

  11. Key Objectives • Reduce email and file data stores • Improve email system efficiency and performance • Improve the recovery time of archived data • Ensure archive data is transparently accessible by end users on-line • Improve the management and control of archived data • Improve the searchability of archived data • Discontinue the use of PST files • Comply with regulatory requirements • Cost Reduction through consolidation • Business Continuity - no service disruptions, no loss of data and automated migration Centres of excellence and first choice for healthcare providers

  12. The Solution: Integrated Archive Platform (IAP) Capture • Fully bundled • “Active” Archiving solution • Highly available & Disaster Proof • De-duplication/Single-Instancing • Scales while holding performance • Search & retrieval time 3 -5 sec • Tamper-proof out of the box • Efficient web-based capabilities • Compliance archiving Dispose Control Deliver Manage Hold Access Analyze Search Centres of excellence and first choice for healthcare providers

  13. The Solution: How does IAP Work? HTTP / HTTPS Retrieve Outlook Plug-In & OWA Extension SMTP MAPI Store Archive Gateway Exchange Servers SMTP Store IAP PST Import Utility Centres of excellence and first choice for healthcare providers

  14. The Solution: Features • E-MAIL • Messages archived based on business rules and policies • Stub / tombstone created in place of the original message • User retrieves the archived message as normal • FILE • Files archived based on business rules and policies • Archived files are always online • Archiving transparent to all users Centres of excellence and first choice for healthcare providers

  15. Total IAP Usage • WDHB • 1222 mailboxes archived to date • 692  PST’s ingested • 7 million + objects archived • CMDHB • 928 mailboxes archived to date • 769  PST’s ingested • 6 million + objects archived Centres of excellence and first choice for healthcare providers

  16. BUSINESS High Performance Search Online Image Retrieval e-Discovery Reliability Built in Indexing UnparalleledScalability OperationalStability DefensibleDisposition SingleInstancing LegalHold Built inReplication Software & Hardware SNMP Alerts CentralizedAdmin Interface RedundantPower IntegratedBackup FactoryIntegrated HardwareMonitoring RemoteManagement IT Centres of excellence and first choice for healthcare providers

  17. Implementation of a regionally agreed taxonomy Electronic Data Records Management System (EDRMS) E-mail record keeping with IAP based Compliance Archiving MAS refresh and upgrade Backup System Upgrade – Disk Staging with cross-site DR Future Focus Centres of excellence and first choice for healthcare providers

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