Office of Sponsored Programs Lunch and Learn Training Series “OSP 101”

1. Office of Sponsored ProgramsLunch and Learn Training Series“OSP 101” Monday, November 4, 2013 Kaul Finley Conference Center

2. OSP 101Agenda • Introduction to OSP’s Mission, Departments and Personnel • OSP Website Overview (www.uab.edu/osp) • OSP Submission Types Defined • OSP’s Extramural Checklist and Expedited Checklist • OSP Electronic Dropbox • Introduction of Basic OSP Required Documents • Helpful Hints for a Correct Submission • Q&A

3. Introduction to OSP’s Mission, Departments and Personnel TheMission of the Office of Sponsored Programs (OSP) is to promote the initiatives of UAB as a premier research university and academic health center by providing effective guidance and support in the administration of sponsored projects. OSP enhances and facilitates the ability of faculty, staff, and students to achieve their goals through successful competition for external funding while maintaining responsible stewardship of these projects.

4. Office of Sponsored ProgramsContact Information Physical Address: Office Hours 701 20th Street South Monday – Friday Administration Building 1170 8am to 5pm Birmingham, Alabama 35294-0111 Phone – 205-934-5266 Fax – 205-975-5977 E-mail for Correspondence – osp@uab.edu E-mail for Questions – askosp@uab.edu

5. Office of Sponsored ProgramsDepartments and Personnel

6. NIH Federal Officer Assignments

7. Other Federal/State/Local/Non-Profit/Foundation Officer Assignments

8. Federal Contracts/NIH Pass Through/NIH Sub-Award Officer Assignments

9. Non-Federal/Industry Officer Assignments

10. Non-Federal/Industry/CDA Officer Assignments

11. The Office of Sponsored Programs (OSP) performs pre-award and non-financial post-award administration of extramurally sponsored projects by: • Receiving initial submissions, acting as the data repository for all extramurally sponsored proposal submissions and awards. • Performing preliminary review and approval of all proposal submissions. • Submitting proposals through grants.gov and most awarding agency portals. • Acting as a representative UAB business office with official signing authority for additional information, documentation, etc. requested by federal and other sponsors. • Negotiating and executing clinical trial agreements and other non-federal extramurally sponsored projects to include master agreements, research agreements, continuing professional education agreements, confidentiality agreements and most data use agreements. • Negotiating and executing non sponsor funded research agreements, i.e. agreements where an entity is providing drug, material or equipment but no funding. • Negotiating and executing complex collaboration agreements involving various sponsor types. • Processing awards for distribution to Grants Accounting for Oracle account setup.

12. OSP also supports UAB’s extramurally sponsored research by: • Making a variety of dynamic reports available through the IRAP e-reporting module https://irap-apps.ad.uab.edu/IRAP E Reports, as well as the opportunity to request ad hoc reports http://www.uab.edu/osp/reports/ad-hoc. • Providing ongoing training for the campus, principal investigators, departmental administrators, and center administrators. • Ensuring the latest information is available to principal investigators, department staff and others via the Research Administration list serve (UABRADM list serve). • Answering questions and providing information to sponsors and UAB personnel in a prompt, accurate and cordial fashion. • OSP does not • Negotiate F&A rates. • Release agreements with compliance approvals, budgets or other required documents in a pending status.

13. OSP Website Overviewhttp://www.uab.edu/osp

14. Website Reminders • Periodically check the OSP “Forms” page for revised forms to ensure you are utilizing the most recent version. • The “Announcements” section of the OSP website frontpage will contain important, timely information and updates. • Review the “Researcher’s Toolkit” to gain understanding and insight into UAB’s research processes and important policies.

15. OSP Basic Submission Types

16. OSP Submission Types

17. OSP Submission Types

18. OSP Submission Types

19. The OSP Extramural Checklist, Expedited Checklist and the RPL

25. OSP Electronic DropboxOSP Federal Dropbox Link

26. OSP Electronic Dropbox • The OSP Dropbox is how UAB research departments electronically submit SF424 Federal proposal documentation to the OSP office. • The OSP Dropbox allows Investigators to define submissions and upload files associated with electronic submissions. • The OSP Dropbox will send an automatic email notification to OSP staff when grant submission files are ready to be picked up. • The OSP Dropbox will send an automatic email notification to Investigators when the files have been retrieved. • Files are deleted from the from the OSP dropbox once submitted by an OSP Officer. • If you have a blazerid you have access to the OSP Dropbox.

28. OSP Required Submission Documentshttp://www.uab.edu/osp/forms

29. Required Submission Documents Federal and Non-Profit/Foundations Grants and Contracts

30. Required Submission Documents Non-Federal Proposals and Agreements

31. Helpful Hints for a Correct Submission

32. Helpful Hints for a Correct Submission • If possible, please submit your application packet prior to 4:30pm. Submissions received after 4:30pm could be entered in the IRAP system the next business day. • To receive the most accurate review of your proposal, please remember to submit all draft proposals to your OSP Officer, with all required documents for review at least 7 business days prior to the sponsor deadline, and all final proposals at least 3 business days before the deadline date. • Please remember to include all of the required documents for review with your submission. If required documents are missing, OSP will make an e-mail request for this information prior to reviewing your proposal/proposed award agreement. Missing documents could result in delays in processing your submission.

33. Helpful Hints for a Correct SubmissionGrants.Gov • You do not need a login/password to search funding opportunitieson Grants.gov. • Many applications packages require the use of the latest Adobe Acrobat version. The software is free and no registration is required. • There is NO need to register with Grants.gov, UAB is already registered. • Authorized Organization Representatives (AOR) submit applications on behalf of the institution, therefore “AOR” access is restricted to the OSP staff at UAB.. • UAB Extramural Checklists should be delivered to AB1170 simultaneously with the upload of the electronic draft application. • Paper applications should be submitted to the OSP office along with the fully signed UAB Extramural Checklist. Once the application has been reviewed by the appropriate officer it will be returned to the PI for submission to the agency. Once the final application is complete, the PI’s office is required to send a copy to OSP. OSP prefers to receive larger files via email.

34. Helpful Hints for a Correct Submission • The most common documents missing from Federal grant submissions are; • RPL • Application Is Missing From the OSP Dropbox (OSP Electronic Dropbox ) • The most common documents missing from Non-Federal/Industry submissions are; • RPL • Editable version (Word) of agreement • Protocol/Draft Informed Consent (Clinical Trials) • Please submit a final correct budget/budget justification once your Notice of Grant Award (NGA) has been received. Processing of your award may be delayed without a corrected budget.

35. Question and Answer Period

36. Next OSP Lunch and Learn Monday, December 2, 2013 Kaul Finley Conference Center 12pm to 1pm