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Evolution of ICT in the Chamber of Deputies

Evolution of ICT in the Chamber of Deputies. ECPRD - ICT Working Group Meeting 2010 Bucharest, Parliament of Romania, 18-19 November 2010 Vasile Lapte ş. Evolution of ICT Division.

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Evolution of ICT in the Chamber of Deputies

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  1. Evolution of ICT in the Chamber of Deputies ECPRD - ICT Working Group Meeting 2010 Bucharest, Parliament of Romania, 18-19 November 2010 Vasile Lapteş

  2. Evolution of ICT Division • 1994 – Information Technology Division is established – goal: provide information technology support for the legislative process • 1998 – Communications Technology Division is included • 2001 – Information and Communications Technology Division expands goals with Administrative, Economic and Financial Applications

  3. Current structure of the ITC Division • 1 director and 1 deputy director • services: • Infrastructure management and help desk • 5 IT specialists, 1 assistant • Communications • 3 engineers, 7 technicians, 5 operators & assistants • Administrative databases • 4 senior analysts, 2 assistants • Legislative databases and web site • 4 senior analysts, 4 assistants • no outsourcing

  4. ITC clients • 334 MPs • Standing bureau - 13 members • 6 Parliamentary groups + not affiliated MPs • Committees: • Chamber of Dep: 17 standing comm. + 5 special comm. • Joint: 6 standing comm. + 4 special comm. • 1500 employees • 1 secretary general + 2 deputy secretaries general • 23 departments & divisions • Other institutions: Legislative Council, Constitutional Court

  5. ITC users • Parliamentary offices in the constituencies • 334 MPs: • desktop PC, multifunctionalprinter, laptop • mailbox • contracts with mobile telephony service providers • Palace of the Parliament • 1500 users • 1200 PCs • 1000 printers • 90 scanners • 900 mailboxes • 1500 users on wireless devices • 2000 extension connections and over 200 land line connections • 1350 beneficiaries of contracts with mobile telephony service providers - staff

  6. Network – voice/data communication • 1990 – telephone lines cabling • 1996 – FDDI data network • 2005 – Gigabit data network • 2008 – Wireless data network 1996

  7. Network structure

  8. Hardware & Software platforms • 1992 – stand-alone workstations • 1995 – Nortel PABX • 1996 – Alpha Server (Unix + Oracle DB + Web) • 2000 – Tru64 cluster (3 servers) • 2003 – First Video server (Real Networks) • 2009 – IBM PPC64 Oracle RAC (3 servers) • 2010 – 2 Data Centers: main DC + backup DC (DR) • 24 servers (Linux PPC64 & Intel, HP Tru64, MS Windows) • 20 Tb storage

  9. Software applications • 1992 – Windows + Borland Paradox + Fox + stand-alone user applications • 1996 – typewriters of the stenographic service were replaced by PCs (transcripts of the proceedings on the web site) • 1997 –first version of the bill tracking system, legal database, first Intranet • 1998–2002 – most of the applications: CMS, XML, first DMS (committees, parliamentary control - questions & interpellations, motions, library, intranet (press review, news agencies feed). • 2002 – second site version • 2003 – live broadcast from the plenum • 2004 – text and video align • 2006 – voting system – votes published online on web • 2007 – http://www.cdep.ro, current web site version • 2008 – http://m.cdep.ro, mobile web site • 2008 – 2009 - live broadcast from 6 committees • 2010 – Palace of the Parliament web site

  10. Mobile Access to the website of the Chamber of Deputies

  11. Evolution of visits to the web site

  12. Internet & Intranet web sites • present version – 2007 • user friendly • visual identity • improve content • future revision - 2011 • 150 e-Tokens for MPs – for accessing Intranet resources from parliamentary offices in the constituencies • 310 e-Tokens for employees – for updating databases & information on the web site

  13. Chamber of Deputies information system (Internet) • Bill tracking system (9.700 bills) • Activity in plenum (text + video) • agenda, debates, votes • Activity in committees (text + video) • agenda, debates, documents • Parliamentary control (q & i, motions) • Documents distributed to MPs (19.750 docs) • Legal database (93.000 docs) • Chamber of Deputies bodies and structure • Economic information • For each MP, full activity (list of initiated bills, q & i, motions, speeches)

  14. Chamber of Deputies information system (Intranet) • ERP Subsystem • Library information system • Press review, news agencies feed • Spaces and equipment inventory management • Telephony costs management • Archive

  15. Library Application • Suitable for storing many types of resources (books, periodicals, maps, multimediacontent) • Authorized persons are responsible with data mantaining: • acquisition and inventory processing • detailed description of each resource • classify books according to a specific Subject or Domain of • interest • extract and organize relevant articles from periodicals • borrowers management • Database is available on web as Online Catalogue containing • ~ 50.000 bibliographic resources: • 34.000 books, 10.500 periodicals ; oldest document dated in 1721 • 6.000 resources have scanned PDF summary attached

  16. Spaces and equipment inventory management • Facilitates management of the premises of theChamber of Deputies: • Offices; • Meeting rooms; • Storage lockers; • Other types of spaces. • Assists management of IT equipment inventory: • Desktop computers; • Printers; • Scanners/Photocopiers. Spaces “Human Rights” Hall IT Equipment

  17. Module functionality Floorsand rooms • Use mapsfor easy and fastaccess to information about equipment: • identify the level in the building; • identify space/room on the map; • identify equipment assigned to a space; onclick

  18. Module functionality • Equipment tracking: • Registration into the fixed assets inventory; • Maintenance history records; • Current status of equipment: - good condition; - not used because of several causes: technical malfunction, absence of one or more components, insufficient user training; • Decommissioning , as a result of equipment wear. Disposed equipmentstorage Equipment storage

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