Work Shop 2B - Using IT to strengthen Parliament Current and Future IT developments

1. Work Shop 2B - Using IT to strengthen ParliamentCurrent and Future IT developments Catherine Parkin Tania Jackman John Baczynski

2. Workshop Overview • Technology and Democracy • Web 2.0 • Recent IT advances in Australian Parliament • Future possibilities • Discussion

3. Parliament and Web 2.0? • Jargon? “Web 2.0 site allows its users to interact with other users or to change website content” • Examples are Wikipedia, FaceBook, MySpace, YouTube, Twitter and other blogs, web applications, social networking applications • As parliamentary “IT Reformers” I believe we need to think in the “Web 2.0” space to keep web facing parliamentary information relevant to a ever more demanding Web 2.0 savvy audience.

4. Framework for IT and Democracy? • Revolutionaries “the Internet can and will transform our democratic system andpredict that the new technology will ultimately render representative democracy obsolete” • Regulators “institutions that are driving technological change are doing so in pursuit of their own interests, with the aim of asserting control over technology to, ‘neutralise any pluralist tendencies of the new media’ ” • Reformers “technology can reinvigorate democracy by providing technical fixes to problems identified within the current representative system”

5. The Senate IT and Committee System - SCID

6. The SenateIT and Committee System - SCID • What seems a simple web form has had HUGE impact for the Senate committee process • SCID allows Committees to manage submissions. For example: “20 000 submissions for inquiry into Marriage Equality bill handled by SCID this parliament” • Provides an updated method for the community to express their views to parliamentary committees.

7. House of RepresentativesIT and Committees - CommDocs

8. IT and Committees - CommDocs • Commdocs reformed the way committee documents were handled and delivered to members • Cut out need to re-print submissions and meeting papers and carry them everywhere • Provided tighter access control to the documents • But, are SCID and Commdocs – two different solutions to the same process/problem?

9. Richer Media – Reps

10. Richer Media - Senate

11. Richer Media - PEO

12. Committee Deliberation in a Web 2.0 World • http://www.parliament.uk/getinvolved/

13. Parliamentary Information “MashUp”

14. Internal Processes procedures Reps EDRMS SID SCID CMID Reps Doc Production System MID Senate Doc Production System Sen Digitised Tabled Papers CommDocs Reps Notice Papers Senate Tabled Papers Senate Order of Business Daily Program Senate DITS Reps Questions Committee Web Auth Tool Senate Notice Paper Reps Hansard text Sen Hansard text Work of the Session Senate Journals Reps Register Of Committee Reports Hansard Production System CIMS Senate Committee Submissions Reps Hansard Senate Hansard Reps Committee Submissions Reps Committee Reports New Inquiry Cmtee Metadata Senate Committee Reports

15. Looking to the Future • Continue to be IT reformers • Competing with Web 2.0 online information and multimedia deluge • Provide updated opportunities for online consultation with Web 2.0 for the Parliament to remain relevant and accessed by the public • Consolidate and renew current systems particularly looking at the best ways of mapping IT assisted workflows to parliamentary processes.

16. Looking to the Future • Electronic Records Management • Sharing of internal electronic information • Platform upgrades • Chamber documents – creation and management • Continue to learn from how other Parliaments have reformed their processes through IT • IT revolution in the Chamber?

17. Strengthening Parliament with IT Korean Style http://www.youtube.com/watch?v=4EeWXlrwaO4

18. Discussion • Should reform chamber practises with IT? • What are other jurisdictions doing?