PhD SLAT Student GradPath Presentation

1. PhD SLAT Student GradPath Presentation Nancy Lindsay

2. GradPath Main Features • Easy to Use • All main forms are now electronic rather than paper • Students who began with paper forms can continue/finish out in GradPath

3. Main Features - Continued • Easier for students/staff/faculty to track status and progress of submitted forms • Prevents many common problems • Forms are routed electronically for approval via email request

4. Navigation • After the go-live, there will be a direct link from Student Center to GradPath • Or, you will be redirected from My GradColl • See sample landing page next

5. Landing Page Sample

6. PhD Student Forms in GradPath • RCR – Responsible Conduct of Research • Transfer Coursework Evaluation (only if using coursework from another institution) • Doctoral Plan of Study • Oral Comprehensive Committee Appointment • Announcement of Oral Comps Exam

7. PhD Student forms in GradPath, Cont’d. • Comps Exam Results (submitted by Chair) • Prospectus / Proposal (submitted by Graduate Coordinator) • Final Oral Defense Committee Appointment • Announcement of Final Oral Defense • Results of Final Defense (submitted by Chair)

8. How Forms Function • Each form has a description and general instructions. • All forms except Transfer Credit form are specific to a degree. • Forms with pre-requisite forms are not available to student until pre-requisites are satisfied. • Student can always save a form and come back to it before submitting. • Many common errors eliminated – e.g. incorrect course number on Plan of Study, illegible committee names. • Forms check for data that violates policies – violations either trigger alert messages/comments or may prevent submission. • A form with a policy violation (if still submitted) may be approved with a petition. (Note: Petition is not yet in GradPath.)

9. Forms Routed Electronically for Approval • Forms must go through approval routing in order to be approved • Each individual approver receives an approval request via email • You will be able to track where your form is in the approval process

10. Routing Details • Once student submits a form, it is routed for electronic approval. • Next approver receives e-mail notifying them form is awaiting review. • Comments may be entered by all approvers for all to see • If a reviewer denies a form, a comment must be entered. • Graduate coordinator is pre-reviewer for all forms (before faculty reviewers). • Graduate Degree Certification is final reviewer/approver. • Notification sent to student upon final approval or denial of form.

11. Sample Approval Routing • Sample routing from PhD plan of study

12. Email Notification Example • Student’s notification of Plan of Study approval:

13. Email Information • Your @email account is your official UA email address and will be used for all forms • It is very important that you check your email on a regular basis as this is the way you are notified when forms are approved or denied. • If you use an email account other than @email, be sure to forward your UA account to the other address

14. Go-Live Information • GradPath is scheduled to go live campus- wide on October 1. • Some forms will go live at a later date: • Graduate Petition, Special Committee Member Request, LOA Request, Change of Program – these will remain as paper for the present

15. Questions? • If you have questions, please call or email your SLAT degree auditor, Nancy Lindsay, 626-1930, nlindsay@grad.arizona.edu